Planned Parenthood Federation of Nigeria (PPFN)
Invitation for Proposal as Procurement Agent
Introduction
The Planned Parenthood Federation of Nigeria (PPF) registered in 1964 is a national non-governmental organization promoting Sexual and Reproductive Health (SRH) in Nigeria. As full member of the international Planned Parenthood Federation (IPPF), PPFN has expanded the scope of its programs beyond family planning to the broad range of sexual and reproductive health including HIV/AIDS prevention and maternal and child health and also the needs of adolescents and young people.
PPFN is a Principal Recipient (PR) for HIV in the Round 9 Consolidated Grant of the Global Fund to fight AIDS, Tuberculosis and Malaria in Nigeria.
PPFN will provide HIV Counseling and Testing (HCT) and SRH/HIV integrated services to about 3,000,000 persons in 5 years (2010-2014) in all the states of Nigeria including FCT.
In order to implement the Round 9 Grant, PPFN invites bids from qualified organizations from the public and private sectors, Civil Society including Non-Governmental Organizations with relevant experience in the area of international and local procurement of pharmaceutical and health products
Interested organizations are expected to send proposals and bids for this service.
Objective of Service
To procure and deliver commodity in the right quantity, condition, price and quality that support scale-up of SRH/HIV integrated services to a total of about 1.2 million people in 36 states (including FCT) of Nigeria by December 2012.
Specific Activities
1. To ensure accurate and time acquisition of cost competitive goods and services for the organization by undertaking the procurement of HIV rapid test kits, family planning and related commodities necessary for the conduct of SRH/HIV integrated services
2. To identify and source suppliers and negotiate reasonable costs and contract details with effectiveness and due diligence on behalf and in the interest of PPFN
3. To prepare periodic procurement ad delivery progress reports for PPFN
4. Provide clearing services and logistics from ports of entry to PPFN stores
5. To process clearing documents (form”M” Risk Assessment Report etc) on behalf of PPFN if necessary
6. Provide professional opinions on procurement and contract management processes
7. Ensure that the supply chain system is fully in line with the WHO Guidelines for Good Procurement practices for health products.
Eligibility Criteria
to be eligible for consideration, proposal must provide the following details that demonstrate capacity and capability to undertake this assignment detailing the following information as basis for short listing for further evaluation in subsequent process in which financial proposal will be requested and reviewed accordingly:
a) Proven capacity and competence as procurement agent with evidence of previous experience as procurement agent under Global Fund projects is essential
b) Evidence of Incorporation in base country and an operational office in Nigeria
c) The procurement agent should demonstrate and ensure that procurement processes are in compliance with the Global Fund Quality Assurance Policy, WHO procurement guidelines and NAFDAC procedures
d) Evidence of tax payment for the past 3 consecutive years, where necessary
e) Evidence of VAT registration and proof of past remittances, where necessary
f) Audited Financial Statements for the past 3 consecutive years.
Evaluation and Short listing Criteria
- Proposal will be reviewed by a technical review committee within PPFN using the under listed criteria:
- Economic of financial capacity of the organization (20)
- Evidence of infrastructure on ground (10)
- Evidence of procurements previously carried out and capacity to execute lare international and local procurements (20)
- Procurement Process (30)
- A write-up on the understanding of the Assignment (10)
- Organizational profile (5)
- Copy of current strategic plan (5)
Note: only Procurement Agents who scored up to 70% from the above will be short listed for the next stage and would be contacted and required to send a financial proposal.
Submission of Application/Closing Date
The code ‘PSM RND 9-GFHIV/01’ should be boldly written on the top right corner of the proposal envelope. The sealed envelop containing two hard and one soft copy (CD) of all documents required should be addressed to the Director General and dropped into the tender box located in our Abuja Office at the address below on or before 1.00pm of Friday May 18th 2012. The bids will be opened by 10.30am on Monday, May 21st 2012 and bidders or their representatives are invited to this exercise which will hold in our Abuja office at the address below. This advertisement can also be accessed on PPFN’s website: www.ppfn.org and the website of the Global Fund: www.the globalfund.org
Please take not that:
1. Late submissions will not be entertained
2. Applications attract a non-refundable tender process fee of N50,000
3. All costs incurred as a result of this proposal and any subsequent requests for information shall be borne by the Company submitting proposal.
The Director General
Planned Parenthood Federation of Nigeria
No.4 Baltic Crescent
Office Danuba Street
Maitama, Abuja
