Government of Osun State
Invitation for Pre-qualification of Suppliers of General Goods
1. Introduction
1.0 Osun State Government is desirous of undertaking the execution of various physical development projects under the laudable programmes of the current Administration. In compliance with Sections 26(1)- (12) of the State Procurement Law 2008, interested and reputable companies and organizations are hereby being invited to submit applications for pre-qualification in relevant categories of supplies such as:
(i) Educational/Instructional Materials (Textbooks, Stationeries, Chalks, Dusters etc):
(ii) Medical Supplies (Drugs, Consumables, Equipment etc);
(iii) Water Treatment Chemicals (Alum, Liquid Chlorine, Lime etc);
(iv) Motor Vehicles, Trucks and Spare Parts;
(v) Earthmoving/Construction Plant & Equipment (Bulldozers, Graders, Road Rollers, etc);
(vi) Agricultural Farm Machinery, Equipment & Inputs:
(vii) Office and ICT Equipment (Computers, Typewriters, Printers, Scanners, Photocopiers, PABX, Intercoms, General Consumables, etc);
(viii) Office Furniture, Fittings, Household and Communication Equipment;
(ix) Food & Beverages;
(x) Electrical & Electronics Goods:
(xi) Building and Construction Materials (cement, planks, reinforcement, etc)
(xii) Security services, cleaning and fumigation:
(xiii) Sporting and Training Equipment; and
(xiv) Printing of non-security documents
1.2. It is important to note that information and data supplied by successful pre-qualified companies are to form the dossier of such, for inclusion into a centralized database of Contractors maintained for Government by the Osun State Bureau of Public Procurement. The current exercise is one –off process and will ultimately serve the purpose of decision making by Government to patronize any Supplier of Goods.
2. Criteria for Evaluation of Pre- Qualification Documentation:
2.1 Prospective Suppliers shall be required to .submit the following documents along with their application-
(i) Evidence of registration of company or business name with the Corporate Affairs Commission (Certificate of Incorporation for Limited Liability Companies and Registration of Business Names for Enterprises);
(ii) Articles and Memorandum of Association, Form CAC 07 i.e. Particulars of Directors and Form CAC 02 i.e. Particulars of Shareholders
(iii) Photocopy of Tax-Clearance Certificate covering the past three years (2008, 2009 & 2010);
(iv) Value Added Tax (VAT) Registration Certificate and evidence of past remittances;
(v) List and Verifiable documentary evidences of similar project executed successfully in relevant sectors in the past five years. (Submission of the following documents would be advantageous: i.e. copies of Letter of Contract Awards; Certificates, Partnership Agreement or Memorandum of Understanding (MOU) with Foreign Companies; organizations; Suppliers, Manufacturers; etc)
(vi) Evidences of financial capability and banking support (Reference Letters, Statement of Accounts, Certificates for investment Deposits etc)
(vii) List and Resume of Management and key Staff (Technical) and photocopies of academic qualification certificates and evidences of registration with relevant professional Bodies;
(viii) Name(s) and contact Address(es) with email/telephone numbers of designated company Liaison Officer with the Osun State Government
(ix) Company’s 3-year Financial Summary and 3-year Audited Accounts;
(x) Evidence of Registration with relevant Ministries and Agencies of Osun State Government
(xi) Registration of Business premises and payment of Osun State Development Levies, Water Rates and Taxes (where applicable); and
(xii) Evidence of payment of a flat pre-qualification fee of N10,000.00 (Ten Thousand Naira Only)
3. General Information
Prospective Suppliers seeking any further clarification should at least ten (10) days before the closing time of this advertisement, contact: The Director-General, Bureau of Public Procurement , Office of the Governor, Osogbo, Osun State.
4. Submission of Pre-qualification Documents
Interested companies or consortium of companies are to submit the pre-qualification Documents in wax-sealed envelopes clearly marked in the top right hand corner as follows:
4. Pre-Qualification as a Supply Contractor “———–Category”
All applications for pre-qualification must reach the Director-General, Bureau of Public Procurement, Office of the Governor, Secretariate, Osogbo Osun State on or before 31st May, 2011.
5. Opening
5.1 Applications submitted shall be opened immediately after close of submission by 12.00 noon at the Conference Hall of the Bureau of Public Procurement, Office of the Governor, Osogbo, Osun State. Interested companies and civil society Organizations which desire to witness the opening are encouraged to do so.
6. Verification of Information/Date Supplied
Post qualification process may also involve verification of information supplied by companies in their applications. Companies may also be requested t provide additional information or give further clarifications on submissions to the Osun State Bureau of Public Procurement. Misrepresentation of facts, gross misstatement or false declarations, if discovered, may form the basis for disqualification.
8. Please Note that:
(i) Late submissions will be rejected
(ii) Pre-qualification documents should be very clear about bidder’s areas of interest; and
(iii) Osun State Government is not legally bound to enter into any contractual agreement or negotiations with any party based on this Advertisement.
Signed By
The Director-General Osun State Bureau of Public Procurement
Office of the Governor Osogbo, Osun State.
