Invitation to Tender for the Execution of 2013 Capital Projects at National Commission for Refugees, Migrants and Internally Displaced Persons

(The Presidency)

National Commission for Refugees, Migrants and Internally Displaced Persons

Federal Secretariat, Phase I, Abuja

Invitation to Tender for the Execution of 2013 Capital Projects

1. Introduction

The National Commission for Refugees Migrants and Internally Displaced Persons shall undertake the procurement of various Goods and Works under the 2013 Capital Budget.

In compliance with the Public Procurement Act 2007, the Commission therefore invites interested, competent and reputable Contractors and Suppliers with relevant experience and good track record to submit documents necessary for consideration for the execution of these projects.

Projects/ Programmes

Lot 1:          Internally Displaced Persons Resettlement, Reintegration, Durable Solution Programmes in six (6) geo-political zones.

Lot 2:          Migration, Establishment of Resource Centre including Furnishing and Equipping of the Centre.

Lot 3:          Provision of Project Vehicles and other Emergency Equipment.

Lot 4:          Supply of food items, drugs, shelter materials, household items, sanitary materials, fumigation /environmental control for Internally Displaced Persons (IDPs) location and other relief materials.

Lot 5:          Procurement of office equipment, furniture and Computers

Lot 6:          Renovation/Rehabilitation Works

Lot 7:          Construction works.

3.       Mandatory Requirements without Which a Bidder Shall Be Disqualified:

Prospective bidders are required to submit the following documents:

1. Certificate of Incorporation/ Evidence of Registration with the Corporate Affairs Commission (CAC) and Articles of Memorandum of Association;
2. Evidence of Certification /Exemption from PENCOM in accordance with the Pension Reform Act, 2004 including evidence of remittances of Employees’ Pension Contributions/ Deductions;
3. Evidence of Tax Clearance Certificates for the last three years, (2010, 2011 & 2012) corresponding to declared turnover;
4. Evidence of VAT Registration with TIN No and past remittances for the last 3 years;
5. Evidence of contribution/Remittance of 1 % of Annual Total Emolument accrued to members of staff of the company payable to ITF;

Other Requirements:

1. Company Audited Accounts prepared by a reputable Chartered Accounting firm for the last three years (2010, 2011 & 2012) showing annual turnover;
2. Evidence of Technical Capability and list of registered professionals for Construction/ Renovation works;
3. Verifiable list of similar jobs successfully executed in the last three years including letters of award of contracts, project costs, job completion certificates and payments (please provide contact addresses of the Clients who may be contracted for reference);
4. Evidence of Financial Capability to execute the Projects (Bank Guarantees from reputable banks will form part of the evaluation criteria);
5. Company Profile and Technical qualifications/Curriculum vitae of key personnel with evidence of experiences on similar jobs;
6. A Sworn Affidavit that none of the Directors has been convicted in any court of law of any criminal offence and
7. A sworn affidavit confirming that all information presented and attached are true and correct of the company and that no officer of the Commission is a former or present Director, Shareholder or has any pecuniary interest in the bidder.

4.     Submission of Requirements:

i.        Interested contractors should submit their documents with a non refundable fee of N5, 000.00 (Five Thousand Naira) Bank Draft issued in favour of National Commission for Refugees, Migrants and Internally Displaced Persons.

ii.       The Documents should be enclosed in a sealed tamper proof envelope indicating the Lot at the Top Right Hand Corner of the Envelope and addressed to:

The Secretary,

Parastatal Tenders Board,

Federal Secretariat Complex,

 Phase 1, 2^nd Floor (NCFRMI Board)

Room 3B 2.44, National Commission for Refugees Migrants Internally Displaced Persons, Abuja. iii. The documents should be deposited in the Tender Box at the Tender Secretariat, Room 3B 2.44, 2^nd Floor, Federal Secretariat, Phase 1. Abuja. Company names should also be written at the reverse side of the envelope. Closing time for all submissions is on 24^th June, 2013 at 12.00noon prompt. Late submissions shall not be entertained.

5.      Opening:

Opening of the received documents will commence at 1.00pm 24^th June, 2013 at the Conference Room on the 2^nd Floor, Conference Room (NCFRMI). All Bidders and/or their Representatives, Relevant Professional Bodies and NGOs are invited to witness the public opening exercise accordingly.

6.      Please Note That:

i.        All CAC, VAT, PENCOM, ITF and TAX Certificates may be referred to the Security Agencies, Corporate Affairs Commission, Federal Inland Revenue Services (FIRS), National Pension Commission and other relevant bodies for verification,

ii.       Only bidders successful at this stage will be invited for the next stage of the bidding process where applicable.

iii.      The National Commission for Refugees Migrants and Internally Displaced Persons reserves the right to reject any or all the submissions that do not meet up with the requirements as specified.

iv.      The Evaluation of the received documents shall be strictly based on the requirements specified above.

7.       Subsequently, within the year, Procurement Notice for contracts within the approval threshold of the Commission’s Accounting Officer will be placed on the Commission’s Notice Board for interested Contractors/Suppliers.

Arc. J.S Babalola

For: Honourable Federal Commissioner.

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