Brass LNG Limited
Invitation for Pre-Qualification – (PO/SM/2159/13)
For The Brass LNG Project Site Maintenance Services Contract
- 1. Introduction:
1.1. Brass ING Limited intends to award a Site Maintenance Services Contract for the maintenance of its existing Brass Island Project Site. A high-level summary of the Scope of Work is provided below.
1.2 Brass LNG therefore invites only interested suitable, reputable, qualified and experienced Brass Island indigenous Contractors and Consortia (hereinafter referred to as “Applicants”) that have either executed by themselves, or as partners in consortia or joint ventures, such industrial site maintenance contracts of similar complexity and scope and having overall yearly contract values in excess of N40, 000,000.00 (Forty Million Naira).
1.3 Only Applicants meeting this initial criterion (i.e., direct participation, excluding any subcontracting roles, in the execution of industrial site maintenance contracts of similar complexity and scope with individual contract values in excess of N40.000,000.00 (Forty Million Naira per year) should submit information to Brass LNG for their pre-qualification to tender for the following indicative Scope of Work Any submissions not in compliance with the aforementioned criterion will be disregarded.
- 2. Scope Of Work:
2.1 The Site Maintenance Services Contract shall include management, supervision, labor, material, equipment, tools and consumables to perform the following items of work at the Brass LNG Project Site, Brass Island, Bayelsa State, Nigeria,
- Grading, compacting, and repairing existing access roads
- Maintenance of existing surcharge pre-load side slopes due to erosion caused by heavy rainfall using tracked excavators.
- Grass clearing and cutting operations
- Clean-out and repair of existing drainage ditches.
- Removal and proper disposal of debris and trash from access roads and other Brass LNG-owned facilities in and off the Project Site
- Maintain (including provision of all related spare parts and consumables) all Contractor-supplied equipment and vehicles used to execute the Work
- Owner vehicle routine & preventive maintenance and repair operations
2.2. It is recognized that a single Contractor might not have access to all the resources required to perform the work, and in this case, interested Contractors should nominate other experienced and reputable Contractors that might function as Consortia partners.
1.3 Contractor shall be responsible for security to protect own personnel, equipment, materials, and any temporary office facilities white on the Brass LNG Project Site. Contractor shall also be responsible for security of its personnel and assets during movements to/from Project Site
- 3. Licensing Permits and HSE:
3.1 Applicants shall have the necessary permits, licences, and accreditations to perform the Work. Applicants shall provide appropriately qualified field supervisors, construction equipment operators and mechanics, and other labour to perform the work, and such personnel shall have the appropriate Nigerian licenses and qualifications.
3.2 Applicants shall be responsible for applying, obtaining, and maintaining all required licensing, authorizations, registrations and permits that may be required under the prevailing laws of Nigeria. For the performance of the aforementioned Scope of Work. Applicants shall comply with all applicable health, safety and environmental laws and will be solely responsible for initiating, maintaining and supervising all HSE precautions and programs in line with Project EIA requirements, HSE Policies, and related Plans and Procedures.
4. Pre-Qualification Requirements:
4.1. To pre-qualify, it is mandatory that each Applicant must provide the following required information and supporting documents for itself as well as its affiliates, partners, holding company, etc. In the case of a Consortium, each of the members must provide the required information in the same manner and sequence as listed below.
4.2. Failure to provide any of the requested information may disqualify the applicant.
4.3. Company Profile
4.3.1. Ownership form & structure (e.g., single contractor, consortium, joint venture, parent holding company, partnership, etc.) with names and details of Applicant, consortium or partner members (if applicable), parent company, affiliates, and potential sub-contractors for this Scope of Work. Organization charts of Head Office, with lists of key management & technical personnel at each location, giving names,
If not a sole contractor, then provide organization charts for all pertinent locations, with lists of key management & technical personnel, giving names position, experience, qualifications, age, responsibility, and CVs, required for the management of the consortium/JV/partnership, etc. Also provide contact person names, positions & contact details. Submit a signed Agreement/ Memorandum of Agreement (MOA) between the consortium/JV/partnership members specifying management structure and division of Scope of Work herein. Any literature, brochures, etc.
4.4. Certificates and Registrations;
4.4.1. Current copies of Certificate of Incorporation, Registration in Nigeria, Department of Petroleum Resources (DPR) Permit, Pay As You Earn (PAYE), Value Added Tax (VAT), Business Permit, and Income Tax Clearance (ITC) Certificate, for last three (3) years.
4.5. Certified True Copy (CTC) of Memorandum and Articles of Association. Accounts and Insurance Records;
4.5.1. Audited accounts and balance sheets for last three (3) years; such information should contain financial ratios/indices (e.g., current asset turnover, debt/equity, sales turnover) to assess liquidity, profitability, etc.;
452 Submit certified lists of fixed assets with values, as well as lists of bankers in Nigeria and Overseas; provide bank reference letters specifying credit limits as well as copies of current insurance policies (workman’s compensation, marine, all-risk, 3rd party liability, etc.).
4.5.3 At a minimum, Applicant must provide satisfactory evidence of existing 3rd parry liability insurance coverage with a minimum per occurrence limit of N 150000,000.00 (One Hundred and Fifty Million Naira)
4.6.1 Applicants shall list manpower resources (permanent/contract staff) including names, positions, qualifications, ages, experiences, and indigenous background. Applicants must provide experienced, fully licensed and qualified operators for all equipment listed below.
4.6.2. Applicants shall list details (e.g., type, make, specifications, lifting capacities, function, location with ownership proof, project availability for the next one year, etc.) of equipment resources under direct control, and such equipment must include at a minimum the following: (i) up to Ten (10) 4WD pickup trucks w/driver; (ii) Caterpillar 325 or equivalent track excavator with tang reach; (iii) Tipper Truck with auxiliary with ability to operate in sandy condition; (iv) one (1) temporary fuel dump steel storage container (tank) with bund wall; (v) one (1) Caterpillar 950 front end loader; (vi) one (1) International 9100 or equivalent water truck with 5,000 gal tank and rear spray unit; (vii) one (1) Caterpillar 140HNA or equivalent motor grader; (viii) one (1) 3″ diesel surface pump machines w/ accessories; (ix) one (1) 20 foot container. None of the aforementioned equipment must be more than five (5) years old and must be in good working condition.
4.6.3. In case a particular Applicant does not directly own/control the required equipment, Applicant shall explain how and from whom such equipment will be sourced. Credible backup information is necessary to demonstrate the viability of the equipment sourcing plan.
4.7. Past Work Experience
4.7.1. Applicants shall list industrial site maintenance work experience during the last five (5) years in Nigeria, giving brief scope of work, client name, work site, geographical dimensions of work site, contract award value, contract duration, final contract value, actual completion date & duration, Project Manager’s name, and contact details.
4.8. Current Workload:
Applicants shall list on going and future projects (2013 – 2015) in Nigeria giving brief scope of work, client name, work site, contract award value, contract duration, percentage completion supported by milestone completion certificates, Project Manager’s name & contact details.
4.9.1. Applicants shall provide project-specific logistics & transportation policies, procedures, and plans, as well as a proposed logistics organization structure appropriately sized for the complexity and magnitude of the Scope of Work specified herein.
4.10. Health. Safety and Environment
4.10.1. Applicants shall provide project-specific HSE Policies, Procedures, and Plans, as well as a proposed HSE management structure appropriately sized for the complexity and magnitude of the Scope of Work specified herein.
4.11. Quality Assurance/Quality Control:
4.11.1 Applicants shall provide project-specific Quality Management Policies, and Plans, as well as a proposed QA/QC organization structure appropriately sized for the complexity and magnitude of this Scope of Work
4.12.0. Project Services;
4.12.1. Applicants shall provide project-specific Project Planning & Control Policies, Procedures, and Plans, as well as a proposed Project Services organization structure appropriately sized for the complexity and magnitude of the Scope of Work specified herein.
4.13. Community Relations:
4,13.1. Applicants shall provide Community Relations policies & management structure appropriately sized for the complexity and magnitude of the Scope of Work specified herein.
4.14. Nigerian Content:
4.14.1. Brass LNG Limited is committed to the development of the Nigerian Oil and gas business consistent with the Nigerian Oil & Gas Industry Content Development Act 2010 (NOGICD Act or The Act) on Nigerian Content.
4.14.2. It is important that applicants familiarize themselves and comply with the provisions of the Nigerian Oil & Gas Industry Content Development Act otherwise referred to as The NOGICD Act in their Expressions of Interest, Pre-qualification and Tender that may result from this advert.
As from the commencement of The Act, the minimum Nigerian Content in any project, service or product specification to be executed in the Nigerian oil and gas industry shall be consistent with the level set In the Schedule of The Act and any other targets as may be directed by the Nigerian Content Development and Monitoring Board (NCDMB or The Board)
4.14.3. Applicants in their responses shall confirm and describe in full the work to be completed in-country and using resources of Nigerian origin in fulfillment of the provisions of the NOGICD Act and shall execute all Work detailed in their submissions in line with The Act. Deviations from the Nigerian Content requirements and the Nigerian Content Plan by Company are not acceptable and may be treated as a fatal flaw.
Applicants that demonstrate their commitment to meet or exceed the NOGICD Act requirements shall be a ground for preferential consideration in the technical and commercial bid evaluation.
Failure to fully comply with the Nigerian Content Act or demonstrate commitment to Nigerian Content Development Policy of the Nigerian Government shall result to disqualification.
4.14.4. As part of their submission, Applicants shall:
Develop a Nigerian Content Plan (NCP), which shall explain the methodology of how applicants intend to comply with the requirements of The Act and how to achieve the set target(s) in the Schedule of Nigerian Oil & Gas Industry Content Development Act and any targets set by The Board. How it intends to give first consideration to services provided from within Nigeria, first consideration to goods manufactured in Nigeria and first considerations for employment and training of Nigerians. The NCP shall be consistent with The Act and demonstrate that Nigerian indigenous service companies and local suppliers and subcontractor from the project locations have been given exclusive considerations in the provision of goods and services. Tenderer’s detailed plan to achieve/sustain the minimum %tage Nigerian Content level as prescribed by the applicable measurement metrics in the Schedule of the Nigerian Content Act 2010.
4.14.5. Demonstrate that entity (i.e. applicant or tenderer) is a Nigerian-registered company. Submit certified true copies of CAC forms 10, 02 & 07 (or its equivalent; CAC 126.96.36.199, 2.5, etc) including company memorandum & article of association and other evidence of entity’s incorporation, shareholding & ownership structure in Nigeria. Maximizing Nigerian Content is a key contract priority.
4.14.6. Provide detailed description of the location of in-country committed facilities & infrastructure (assets, equipment, technical office, and administrative space, storage, workshop, assembly area, repair & maintenance, testing, laboratory, etc) in Nigeria to support this contract including evidence of the OEM Nigerian Content Equipment Certification issued by NCDMB
4.1.4 .7 Provide a project-specific training, man-hour budget skill development and technology transfer plan for Nigerian personnel or indigenous business including evidence of past performance on training and development for Nigerian nationals & indigenous business. Plan for sponsorship of Nigerians to acquire competence and or certification. Further development of local employees as professionals. Proposed training plan for Nigerians on the project including a brief training outline for OEM products, engineering, software & hardware, project management, procurement, construction, installation, startup & commissioning, maintenance, testing and operations
4.14.8 Provide evidence (personnel list and positions with organization chart to substantiate) of percentage of management that are Nigerian Nationals and the percentage of the total workforce that are Nigerians.
Submit tenderer’s corporate organization’s overall human resources structure (mgt, supervisors, . senior & junior skilled officers, etc) identifying positions manned/occupied by Nigerian nationals and type of employment in-country and identifying the positions manned/occupied by other nationals
4.14.9 Provide description of how you would maximize the utilization of Nigerian resources (labour, materials, goods and services) in the execution of this contract. Maximizing Nigerian Content is a key Project priority.
Contractor must be willing and able to provide evidence of maximization of made in Nigeria goods and services.
List of all work which will be carried out by Nigerians and Nigerian companies, in accordance with Nigerian Content Requirements, divided into the following categories:
Work which will be executed by the Applicant using its own resources
Work which will be sub contracted, giving the scope of such sub-contracts and the names and locations of the proposed subcontractor and/or details of scope of work for indigenous services & local 3rd party businesses from within the project location.
Plan and strategy utilized in maximising Nigerian Content in most recent major Services Contract, Proposal for achieving Nigerian Content in this contract
4.15. Additional Information:
4.15.1. Any additional information that will highlight Applicant’s unique qualifications for performing the Scope of Work specified herein.
Being a community based contract, intending companies from outside the host community must have signed Joint Venture or Memorandum of Agreement (MOA) with a host community contractor.
4.15.2. In case of Consortia, the above requirements are to be furnished for each and every member demonstrating joint and several liabilities to perform.
4.15.3. Failure to provide any of the requested information and documents will disqualify Applicant. Please note that Applicants will be evaluated for the completeness and quality of the information presented with supporting documents, demonstrating their technical, financial and managerial capabilities in executing the entire Scope of Work specified herein.
4.15.4. Pre-qualification information should be submitted in (2) sets of hardcopy plus two (2) sets of CD-ROM. Each set must be properly indexed, separated and arranged into sections, in the serial order as indicated above and submitted in a sealed envelope printed to show the following,
Confidential – Brass LNG
Invitation for Pre-Qualification
No. PQ/SM/2159/l3 for
Site Maintenance Services Contract
4.15.5. Pre-qualification documents must be submitted on or before 3:00 p.m. March 4th, 2013 at the following address:
EPC Contracts & Procurement Manager
Brass LNG Limited
Plot 1680, Sanusi Fafunwa
Victoria Island, Lagos, Nigeria
Late submission of the proposals will NOT fee considered under any circumstances.
5. Please Note
5.1. This advertisement is not an “invitation to tender” but only an “invitation for pre-qualification” and must not be construed as a commitment on part of Brass LNG Limited nor shall it entitle potential Applicants to make any claims whatsoever and/or seek any Indemnity from Brass LNG Limited and/or any of its Shareholders by virtue of such potential Applicants having responded to this advertisement.
5.2. Notwithstanding submission of the pre-qualification information, Brass LNG United is neither committed nor obliged to include any Applicant on any bid list or bear any expenses related to the preparation and submission of the pre-qualification documents or to award any form of contract to any Applicant and/or associated Companies, Consortia, Subcontractors or Agents.
5.3. Invitations to Tender will only be extended to those Applicants that are deemed to be pre-qualified by Brass LNG Limited, in addition to the review of the pre-qualification information, Brass LNG reserves the right to inspect Applicant’s facilities, as well as conduct safety, technical, and financial audits.
5.4. Brass LNG will only deal with authorized officers (with Power of Attorney) of the pre-qualifying Applicants and NOT through individuals or agents.
5.5. Brass LNG will not enter into correspondence with any Contractor company or individual on why it was short-listed or not short-listed.