Invitation to Bid for the Supply, Implementation and Optimization of SAP (All-In-One) Software at Society for Family Health

Society for Family Health

Public Procurement Advert:

Invitation to Bid for the Supply, Implementation and Optimization of  SAP (All-In-One) Software

Introduction:

Society for Family Health, a Not-for-Profit/Non-Governmental Organization hereby invites tenders from reputable and competent consulting firms for the Supply, Implementation and Optimization of SAP (Ail-In-One) ERP software.

2.0 Sap Software – Minimum Functional Requirements:

1. Finance and Accounting
2. Projects & Program Management
3. Funds/Treasury Management
4. Grants Management and Advances Management
5. Projects Workplans & Deliverables Reporting
6. Procurement
7. Warehousing & Inventory Management
8. Fixed Assets Register & Equipment Maintenance
9. Internal Audit and Controls
10. Income/Revenue Recognition
11. Expenditure/Payment processing
12. Management Reporting
13. Human Capita! Management & Payroll
14. Employee self service
15. e-Recruitment
16. SAP Business Objects(Business Intelligence Reports)

3.0      Organisational Scope:

1. Headquarters in Abuja, which centrally manages Finance, Administration, Payroll, Procurement, Fixed Assets, Projects Management, Logistics and Human Resources.
2. Eight (8) Territorial/Zonal Offices,
3. Seventeen (17) Regional/State Offices (Average of two regional offices reporting to each Territory/Zone)
4. Seven (7) ENR State Offices [operate similarly to the territorial offices)
5. One (1) central warehouse in Lagos (operations includes packaging of commodities and inventory)
6. Estimated user base of 120 (One Hundred & Twenty) active users
7. Approximately 350(Three Hundred & Fifty) Self Service Users
8. Estimated 40(Forty) Core users of SAP Business Intelligence Objects .
9. Unlimited Report Recipients from SAP Business Intelligence Objects

4.0 Technical Requirements:

1. SAP All-ln-One Version ECC 6,0 EHP 4
2. SAP Business Objects Edge Series
3. Applicable Licenses

5.0 Consultant’s (Bidder) Scope of Work:

1. Project Management using a defined and formally recognized project methodology
2. Business Process Re-Engineering
3. Solution configuration & customization (including data migration)
4. Training & Knowledge Transfer-System Administrators, End users (all categories). Trainers
5. Documentation-User Manuals, Technical & Functional Specifications, etc
6. Testing-Test planning, Systems testing and support for SFH’s User Acceptance testing efforts
7. Change Management-compliance with and active participation in SFH’s Change Management policies and procedures
8. Post go-live support- Onsite and Remote
9. Logistics (Travel, Accommodation etc)

6.0       Hardware Requirements:

1. Complete server specifications for Development/Test and Production environments-must include al! hardware including database, application server, etc
2. Minimum requirements for client access machines
3. Additional hardware required such as scanners, printers, etc
4. Network/bandwidth requirements-bidders should specify the optimal/preferred network and bandwidth requirements

7.0 Resource Requirements:

Bidders to provide     profiles of key project staff and an indicative Implementation Plan:

1. Milestones and key timelines
2. Project organization/structure, highlighting interface points with SFH’s project team
3. Resources plan showing the type of staff who will be responsible for key tasks

8.0   Data Management:

Each bidder must describe their recommended approach to data migration as follows:

1. Data migration requirements
2. Data migration method

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