Invitation to Bid at Family Health International (FHI 360)

The Science of Improving Lives

Invitation to Bid

Family Health International (FHI 360) with funding from the United States Agency for International Development (USAID) is supporting the government of Nigeria (GON) to enhance sustained cross-sectional integration of HIV/AIDS and TB services by building Nigerian capacity to deliver sustainable high quality. comprehensive, prevention, treatment, care and related services in various states within Nigeria. FHI 360 hereby invites reputable companies with proven experience and expertise in the supply of Electronics, IT and Safety Equipment to participate in the pre-qualification process as described below.

B. Scope of Supply

C.      Qualification Criteria

1.       The minimum eligibility criteria to participate in the prequalification process shall be as under and should be submitted along the price quotation in a sealed envelope

2.       Evidence of registration with Corporate Affairs Commission and other bodies with copies of form CO7

3.       Evidence of payment of tax for the last three years

4.       Detailed company profile with registered address functional contact email, tele­phone numbers and point of contact for the organization

5.       Verifiable evidence of similar jobs successfully executed in the past for an amount equal to or above 14million Naira (including copy of job order and signed delivery note)

6.       Recommendation letter from the Bank stating ability to execute such supply.

7.       Current company’s audited statement of accounts

8.       Affiliation with any international organization or original equipment manufacturer.

9.       Provide Recommendation letter of supply from Past Organization for successful completion of supply order.

D.      Instructions to Prospective Bidders:

The Vendor must have experience in the field of supplying items in each section (Part B: Scope of Supply) and below are instructions to be strictly complied with:

1.       All Quotations must be in Naira (NGN) and signed by an Authorized representa­tive of the bidding company.

Quotations must include the following conditions:

A.      Delivery Schedule

B.      Payment terms

C.      Validity of Quote

D.      Warranty of Equipment

2.       Late Bids

Any Bid submitted to FHI360 after the deadline for submission will be rejected and re­turned unopened to the Bidder.

FHI360 will award the contract to the successful bidder whose tender has been determined to be substantially responsive and finalized based on the suitability of the organi­zation with reference to the prescribed criteria and competitiveness of the price quoted provided further that the bidder is determined to be qualified to perform the contract satisfactorily. However, if the terms and conditions are not found as per the prescribed norms, the claim of the lowest quote will be ignored.

3. Award Criteria

FHI360 Claims all right to vary no. of items at time of award or split the Award as may be deemed necessary in terms of Quantity to be delivered.

FHI360 reserves the right at the time of contract award to increase or decrease the num­ber of items originally specified in the scheduled of requirements without any change in unit price or other terms and conditions.

4.       FHI360 Right to accept any Tender and to Reject any or all Tenders

FHI360 reserves the right to accept or reject any tender, and to annual tender process and reject all tenders at any time prior to contract award, without thereby incurring any liability to the affected BIDDER or BIDDERS or any obligation to inform the affected BID­DER or BIDDERS of the grounds for the FHI360’s action

5.       Taxes and Duties

The supplier shall be entirely responsible for all taxes and duties etc. incurred in relation to supply of any awarded contract.

6. A. FHI360 will not provide any advance payment for the supply of the above goods. If vendor requires an advance payment, then the vendor must provide a bank guarantee/ performance bond amounting to the requested sum of advance payment prior to issuance of the Purchase Order.

B.      FHI360 is Value added tax (VAT) exempted, but charges Withholding Tax (WHT) in compliance with relevant Nigerian tax laws.

C.      Vendors are instructed to submit seated envelopes which will be based on all Qualifica­tion criteria as described on the advert. Envelope should be clearly marked in the lower left hand corner based on the Scope of Supply which is of interest to your organization e.g.: SECTION A: FHI360/PHARMACY/01/2013 ( Electronics)

All quotes must be received by 5:00 pm on or before 24^th April, 2013. No faxed or email quotes will be accepted. All quotes must be addressed and submitted to:

Associate Director, Procurement, Contracts & Grants

FHI360, Plot 1073 JS Tarka Street Garki

Area 3

Abuja

FHI360 designee will answer any questions up to the deadline date of this advert; hence any requests for clarification should be referred to

Senior Procurement Officer, Procurement Unit

FHI 360, Plot 1073 JS Tarka Street Garki

Area 3, Abuja

procurement@sidhas.org  Tel: 09-4615555

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