Federal Republic of Nigeria
Ministry of Defence Ship House, Garki – Abuja.
Invitation for Contractors to Bid for Annual Comprehensive Maintenance of
Office Equipment
1.0 Preamble
The Federal Ministry of Defence invites interested reputable and competent contractors, experienced in maintaining office equipment to bid for consideration for Annual Comprehensive Maintenance Services for its office equipment in the Federal Ministry of Defence, Ship House, Abuja.
2.0 Scope of Work
The company is to provide the following services on an annual service contract
2.1 Carry out an initial maintenance audit with a view to Determining the current state of the equipment viz:
| Items | Desktop Computer Systems (Complete with UPS and Printers) | Servers | Scanners | UPS (Heavy Duty for Servers/Internet Links) | Photocopiers Assorted Models) | Routers |
| QTY | 374 Nos | 9 Nos | 11Nos | 2 Nos | 103 Nos | 6 Nos |
2.1 Ensure a programmed maintenance services of the equipment
2.2 Carry out regular preventive maintenance to prevent break-down of equipment and replacement of faulty part(s) without recourse to the Federal Ministry of Defence.
2.3 Ensure functionality of alt equipment
3.0 Prospective contractors will be required to submit the underlisted documents together with its financial bids:
3.1 Evidence of incorporation with the Corporate Affairs Commission
3.2 Evidence of current Tax Clearance Certificate;
3.3 Evidence of Vat Registration and remittances;
3.4 Evidence of financial capability and bank support;
3.5 Evidence of company audited account for the past three years;
3.6 Company profile to include details of equipment as well as list of technical personnel and their resume;
3.7 Verifiable evidence of similar projects executed in the last three years;
3.8 Verifiable evidence of compliance with Pension Reform Act of 2004; and
3.9 Any other relevant information.
4.0 The office equipment will be available for inspection between the hours of 10.00a.m and 3.00pm on any working day.
5.0 Financial Bid Documents should be collected from the office of the Assistant Director (Recurrent Procurement Room G-49) after paying the mandatory non-refundable tender fee of N50,000.
6.0 For further enquires, interested bidders are advised to contact the Assistant Director (Recurrent Procurement) Ministry of Defence, Ship House, Abuja.
7.0 The closing date for the submission of Bid documents is 16th August, 2010, at 11.00am while the bids will be opened at 12.00p.m. on the same day at the Conference Hall of the Ministry. Interested bidders and the general pubic are invited to witness the opening of the bids.
8.0 Submission of the Tender Documents:
8.1 Technical Documents listed in paragraph 3.0 above should be placed in one envelope, sealed and dearly marked “Technical Bid for MOD Office Equipment Maintenance 2010”
8-2 Financial Bid should be placed in another separate envelope, sealed and clearly marked “Financial Bid for MOD Office Equipment Maintenance 2010”
8.3 The name of the Company and address should be clearly written on the reverse side of the envelopes.
8.4 Insert the Envelopes containing the Technical documents and the Financial bid in another envelope, sealed and addressed to:
The Secretary,
Ministerial Tenders Board,
Ministry Defence,
Ship House,
Signed:
Permanent Secretary
Ministry of Defence, Abuja.
