Invitation to Tender at Office of the Head of the Civil Service of the Federation

Office of the Head of the Civil Service of the Federation

The Presidency

Federal Secretariat Complex, Phase II, Abuja.

 Invitation to Tender

1.0     Introduction

The Office of the Federal Civil Service of the Federation (OHCSF) wishes to invite bids from interested companies for the General Cleaning, Fumigation and Gardening of the Office Complex, Phases II & III. Federal Secretariat, Abuja.

2.0     Project Location:

Federal Secretariat Complex, Phases II & III.

3.0     Project Description/Scope of Work

Outline of sequence of activities to ensure job completion and specification

A.      General Cleaning

i) Cleaning of Back-Log (1^st 28days)

ii) Daily Cleaning/mopping & Vacuuming of Floors and Carpeting applicable

iii) Daily Cleaning of Toilets

iv) Daily Cleaning of Drive-ways and Car Parks

v) Daily of Glass/Flush Door and Windows

vi) Daily Dusting of the Edges

vii) Daily Dusting of Office Furniture

viii) Daily Dusting of Office Equipments

ix) Daily Evacuation of Waste

x) Daily Application of Disinfectant in the whole Complex (Floors/Toilets)

xi) Dairy Application of Odour Control

Weekly Cleaning Activities

xii) Weekly washing of the entire Floors, Gutters and Drainages

xiii) Weekly Polishing of Office Furniture

xiv) Removal of Cob webs Weekly

Quarterly Cleaning Activities

xv) Quarterly Cleaning of External Walls

xvi) Quarterly Cleaning of all Lights and Light Fittings in the Complex above 3 Metres

xvii) Quarterly Floor Scrubbing

xviii) Quarterly Fumigation of entire Complex

xix) Bi-Annual Cleaning of Roof Gutters

Activities 1 -1 9 will be undertaken by the company’s trained cleaners

Annual Cleaning Activities

xx) CteaningofExtemalGlassesyWaHsabove20Metres.

B. Gardening:

Cleaning of Back-log (1^st 28 days)

i. Daily cleaning of Gardening Area

ii. Daily Watering of Flowers/Plants during Dry Season

iii. Pruning of the flowers to beautify environment (Every other week)

iv. Mowing of the lawn (Every other week)

4.0     The Job in Lots 1-13

Lot i. Block A: Ground -8 Floors including garden & Roof

Lot ii Block B: Ground Floor to 4^th Floor including Garden

Lot iii Block B: 5^th Floor to 11^th Floor including Roof

Lot iv Block C: Ground Floor to 8^th Floor including Garden & Roof

Lot v Block D: Ground Floor 8^th Floor including Garden & Roof

Lot vi Block E; Ground Floor to 4^th Floor including Garden

Lot vii Block E: 5^th Floor to 11^th including Roof

Lot viii Car Park, Phase II, Basement to the Roof (6^th Floors) including Garden

Lot ix Tower G Phase III, 11^th Floors including Roof

Lot x Tower J, Phase III: 11^th Floors including Roof

Lot xi Podia, Phase III, Front and Rear (6^th Floors) including Roof

Lot xii Phase III, Ground Floor including Basement and Garden

Lot xiii Karu National Records Centre: Offices and Garden

5.0     Technical Pre-qualification Requirements

Interested bidders are required to submit the followings:

1. Evidence of Registration with Corporate Affairs Commission  (CAC);
2. Evidence of Current of Tax Clearance (last three years i.e.2009,2010 and 2011);
3. VAT Registration and Evidence of VAT Remittance for three years (i.e. 2009, 2010 and 2011);
4. Company Audited Account for the last three (3) years prepared by a duty registered Accounting Firm (i.e. 2009, 2010 and 2011)
5. Verifiable Evidence of having Successfully Completed Similar jobs in the last three years, Names of Clients, Location of the Projects, Contract Amount with Certificate of Completion and Photographs;
6. Company Profile with Names and Qualifications of key personnel;
7. Name and Address of Bankers and their recommendations;
8. A Sworn Affidavit that no officer of the Office of the Head of the Civil Service of the Federation is a former or present Director, shareholder or has any pecuniary interest in the bidder, and none of the directors of the company seeking pre-qualification has been convicted of any criminal offence. The affidavit is also to confirm that all information presented in the firm’s pre-qualification documents are true and correct in all particulars;
9. Evidence of Payment to the Contributory Pensions Scheme as it concerns the Company’s Employees:
10. Any Other Relevant information that will be helpful in Determining the Bidders’ Suitability for the Job;
11. Evidence of Registration with Health Officer’s Council.

6.0     Financial Proposal Requirements

The financial proposal should state the followings:

i)                   The Financial Cost Implication of the Project in Details

ii)                The “Bid Security” of not more than 2% of the Bid Price issued by a Reputable Bank.

7.0     Bidding Document

The bidding document shall be issued to prospective bidders upon presentation of receipt for payment of twenty thousand naira (N20.000.00) non-refundable fee payable to the Central Pay Office, Office of the Head of the Civil Service of the Federation, 5^th Floor, Block A, Federal Secretariat, Phase II, Abuja.

8.0     Submission of the Tender Documents

i.        Technical Document should be placed in an Envelope, Sealed and clearly marked “Technical Bid”

ii.       Financial Bid should be placed in another Separate Envelop, Sealed and clearly marked “Financial Bid”

iii.      The Name of the Company should be dearly written on the Reverse side of the Envelopes.

iv.      Insert the Envelopes containing the Technical Documents and the Financial Bid in another Envelop, Sealed and

Address to:

The Secretary;

Ministerial Tenders Board,

Office of the Head of the Civil Service of the Federation,

Room 333, 3^rd Floor, Federal Secretariat, Phase II, Abuja.

v.       Deposit the sealed and clearly marked envelop in the tenders box located in Room 112, 1^st Floor, Federal Secretariat Complex, Phase II, Abuja on or before 12.00 noon, Tuesday, 18^th September, 2012.

vi.      The tender documents will be opened same day, Tuesday, 18^th September, 2012 as from 1.00 p.m at Atiku Hall 1^st Floor, Federal Secretariat, Phase II, Abuja.

9.0     Bid Opening

This serves as invitation to representatives of the companies who may wish to be present at the bids opening.

10.0   Late Submission

Late submission will not be accepted.

11.0   The OHCSF may reject any/all bids at any time without liability whatsoever. This advertisement shall not be construed as a commitment on the part of the OHCSF by virtue of such bidders having responded to this advertisement.

12.0   Bidders are hereby notified that only the financial bids of companies whose technical bids meet the minimum qualifying score be opened. The financial bids of unsuccessful companies will be returned unopened.

Signed

Permanent Secretary (CSO)

For: Head of the Civil Service of the Federation

Share on Facebook