Invitation for Technical and Financial Bids for the Procurement and Distribution of Various Commodities at Federal Ministry of Health

Federal Ministry of Health

Federal Secretariat, Phase 111, Abuja

Invitation for Technical and Financial Bids for the Procurement and Distribution of Various Commodities

1.     Introduction

The Federal Government through the Federal Ministry of Health wishes to undertake the Procurement and Distribution of various Drugs, Commodities, Consumables and Equipment for Pre-positioning in the States in preparation for the 2013 Flood season.

In compliance with the Public Procurement Act 2007, the Ministry invites interested, competent and reputable Manufacturers/ Contractors with relevant experience and good track record to submit documents necessary for consideration for the execution of these projects.

2.    Scope of Works

3a.     Mandatory Requirements without which a Bidder shall be Disqualified

Prospective bidders are required to submit the following documents:

1. Evidence of Certificate of Incorporation (CAC) Registration.
2. Evidence of Registration with PENCOM in accordance with the Pension Reform Act, 2004 including evidence of remittances of Employees’ Pension Contributions/ Deductions.
3. Tax Clearance Certificate for the past three (3) years (i.e. 2010, 2011 and 2012) verifiable from Federal Inland Revenue Services (FIRS).
4. Evidence of VAT Registration with TIN No and past remittances for the last 3 years.
5. Evidence of payment of training contributions to Industrial Training Fund (ITF) in compliance with the provisions of ITF Amendment Act 2011.

3b.    Other Requirements

vi.      Company Audited Accounts prepared by a reputable Chartered Accounting firm for the last three years (2010, 2011 & 2012) showing annual turnover.

vii.     Evidence of Registration with NAFDAC for Drugs, Reagents and other Consumables

viii.    Evidence of Registration of Premises with the Pharmacist Council of Nigeria and current Annual License to practice of the Superintendent Pharmacists (for Drugs)

ix.      Evidence of Current Good Manufacturing Practices (CGMP) -for Drugs only.

x.       Company profile and technical qualifications of key personnel with evidence of experiences in similar jobs.

xi.      Verifiable list of similar jobs successfully executed in the last three years including letters of award of contracts, project costs, job completion certificates and payments (please provide contact addresses of the Clients who may be contacted for reference).

xii.     Evidence of Financial Capability to execute the Projects (Bank Guarantees from reputable banks will form part of the evaluation criteria).

xiii.    Manufacturer’s Authorization from reputable Manufacturers of Equipment will be required for the Supply of Equipment.

xiv.    Manufacturer’s Authorization from recognized Manufacturers of product and samples will be required for Lots 22 & 23.

xv.     A Sworn Affidavit confirming that all information presented and attached are true and correct of the company and that no officer of the service is a former or present director, staffer a shareholder of the company.

4.       Please note

In line with the objectives of the National Drug Policy, Local Manufacturers of Drugs, Reagents and other Chemicals with evidence of local production facility in Nigeria will be considered before Manufacturers Representatives and other Contractors. This is to encourage local manufacturing and also stimulate increased local production of essential drugs. Manufacturers Authorization will therefore not be accepted where there is evidence of local producers.

5.       Collection of Tender Documents

Tender documents are obtainable from the Office of the Ag. Director Procurement, Room 3.8, 3^rd Floor on the presentation of a copy and original receipt of non- refundable Tender fee of N20,000.00 (Twenty Thousand Naira) Bank Draft issued in favour of Federal Ministry of Health, Federal Secretariat Complex, Phase III, Abuja for each lot.

6.       Submission of Tender Documents

i.        Completed Technical and Financial proposals (three sets of hard copy and 1 soft copy) shall be submitted in two different sealed tamper proof envelopes and labeled “Technical Proposal” and “Financial Proposal” and both placed in a third envelope. All the 3nos. envelopes should bear the “Project Name” and Lot No. at the Top Right Hand Corner of the Envelope and addressed to

Permanent Secretary

Attention Ag. Director Procurement,

Federal Ministry of Health,

Federal Secretariat Complex, Phase III, Abuja.

ii.       The documents should be deposited in the Tender Box at the address above. Company names should be clearly written at the reverse side of the envelopes. Closing time for all submissions shall be on or before Monday, 23rd September, 2013 at 12.00noon prompt. Late submissions shall not be entertained.

7.       Opening

Technical Bid Documents shall be opened in public at 12.00noon same day (Monday, 23rd September, 2013) at the Ministry’s Conference Room (6th Floor) Federal Ministry of Health, Federal Secretariat Complex, Phase III, Abuja. All Bidders and/or their Representatives, Relevant Professional Bodies and NGOs are invited to witness the public opening exercise accordingly. For more information, please contact the Ag. Director Procurement, Room G3.8, 3^rd Floor, Federal Ministry of Health, Federal Secretariat Complex, Phase III, Abuja.

Signed

Amb Sani Bala

Permanent Secretary

Federal Ministry of Health

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