Invitation for Pre-Qualification/Tender at Federal Capital Development Authority (FCDA)

Federal Capital Development Authority

Abuja, Nigeria


Invitation for Pre-Qualification/Tender for the Rehabilitation and UPGRADING of Chiefs Palace, Gwagwalada


The Federal Capital Development Authority (FCDA) through the Department of Public Building is desirous of carrying out The Rehabilitation and Upgrading of the Chiefs Palace at Gwagwalada.


2.       Scope of Works:

The works are of simple nature and involve the renovation of some facilities which includes but not limited to painting, removal and replacement of dilapidated building fabrics. Additional facilities comprising the construction

Of new work with reinforced concrete and blocks bedded and jointed in cement mortar (1:6) on strip foundation and plastered both sides and painted in emulsion.


3.       Preparation of Proposals

Tendering Companies are to collect tender documents from the Office of the Director Department of Procurement, FCDA Area 11 Garki Abuja upon the evidence of payment of non – refundable fee of N50,000.00 (Fifty Thousand Naira only) in favour of Federal Capital Development Authority for each Lot in Aso Savings and Loans Plc.


3.1     Technical Proposals


Interested Companies are invited to express their interest in not more than one lot by submitting the following documents:

(a)     Evidence of incorporation of the Company with Corporate Affairs Commission (CAC), including Memorandum and Articles of Association of the company, up to date Annual Returns to the CAC and forms C02 & C07.

(b)    The Company must in addition show evidence of the following:

(i)     Tax Clearance Certificate for the last three (3) years.

(ii)    Registration with PENCOM and Remittance to Pension Fund         Administrator.

(iii)    Payment of Training Contributions to the Industrial training Fund (ITF)

(iv)              Compliance with the Employee’s Compensation Act (i.e.) Remittance of 1 % of the total emolument of your workers to the Nigerian Social Insurance Trust Fund (NSITF)


(c)      A sworn Affidavit to the effect that:

(i)     The Company is not in receivership, insolvency or bankruptcy

(ii)    The Company does not have any Directors who has been convicted by    any court in Nigeria or any other country for criminal offence in relation  to fraud or Financial impropriety.

(iii)   No officer of the relevant committees of FCDA or BPP is a present or former Director or Shareholder or has any pecuniary interest in the company.

(iv)   All the documents submitted for the pre-qualification bid are not only genuine but correct.

(d)    A chart indicating the number of Nigerians that should be employed by the company at various levels for the execution of this project (to be confirmed with each variation).

(e)      Audited Accounts of the Company for the last three (3) years Duly endorsed by a firm of Chartered Accountants.

(f)     List and verifiable documentary evidences of similar and other jobs successfully executed (or being executed) within the last three years including their letters of award, contract agreements and relevant completion certificates or certificates of valuation where the jobs are on – going.

(g)     Verifiable list of major construction equipment and facilities Including registration numbers, chassis numbers, location (where they can be inspected) and remark on whether these are owned, hired or leased.

(h)               List of key technical personnel stating their roles, designation, qualifications and years of experience with the guarantee that a minimum of three (3) relevant Registered Professionals shall be deployed to the project. Copies of endorsed educational and professional certificates of key staff are to be attached.

(i)     Company’s policy on Community Social responsibility with verifiable evidence.

(j)                Letter authorizing FCDA and her representatives to cross-check the submitted company’s Bank account.

(k)               Bank statement of the company for the last one (1) year.


NB: Originals of documents (4. 1(a)) – (4.Hd)) above must be produced for sighting during the opening session.

please note that submission of fake documents is a fraudulent practice which is punishable under the relevant laws. All companies will be assessed strictly on proofs of documents submitted to back up their claims.


4.2.    Financial Proposals

The following documents shall be issued to interested Companies as the basis for the Financial Proposals.

(a)     A set of drawings for the works giving the specifications required for the construction.


(b)     A blank copy of the Bills of Quantities for the Works to be priced by the interested Company strictly in compliance to the Instruction therein in addition to the pricing of the Bills of Quantities a responsive Bid must be inclusive of the following:


(c)      Completion Period for the Construction of the Works

(d)    Validity -Period of the Proposals from the date of submission.

(e)     Two copies of the Receipt of payment of Tender Fees.


5.                Submission of Documents

The completed Tender shall be submitted as follows:

A hard Copy and an Electronic copy (PDF format in CD) of the Technical Proposals shall be placed in a sealed envelope clearly marked “Technical Proposal”. However, Two copies of the Financial Proposal shall be signed and sealed separately and placed them in a bigger envelope clearly marked “Financial Proposal” and with a warning ‘Do not open at the same time with the Technical Proposal”. Only companies whose technical proposals are adjudged successful shall have their financial proposals opened for assessment.


The envelopes containing the Technical and Financial Proposals shall be placed into an outer sealed envelope marked “Proposals for the Rehabilitation and upgrading of Chief’s palace, Gwagwalada”


The documents should be addressed to the Executive Secretary, FCDA and submitted directly to FCDA Procurement Department, Room 0.014 (Ground Floor) New FCDA Headquarters, opposite NTA Abuja, Area 11, Garki Abuja on or before Monday 23rd September, 2013. All bid documents will be opened on the same day and venue by 2.00 pm in the presence of all Bidders or their representatives.


Further Notes:

i.        Items 3a – 3d are the Eligibility Requirements and the Original documents must be produced by the Company for sighting during the opening session.

ii.       The photocopies of professional certificates are to be initialed, endorsed by the owners and professional seal must be embossed on the professional certificates.

iii.      This is not an invitation to tender. Only pre-qualified firms will be invited to tender for the project. Others may know their performance by a formal request to the Accounting Officer of FCDA.

iv.      Interested Companies are responsible for the registration, timely and safe submission of their pre-qualification documents means of delivery notwithstanding.

v.       The Authority shall carry out Due Diligence on the companies to verity claims included in their submissions.

vi.      Private Sector Professional Organizations whose expertise is relevant to the project and Non Governmental organizations (NGOs) working in transparency and anti-corruption areas could attend at their own cost and will be required to introduce themselves to the chairman of the opening session.

vii.     The Authority pledges fair and equal treatment of all bidders but it is not          bound to shortlist any bidder and reserves the right to cancel the process      at any time without incurring any liabilities

viii.    Documents provided in response to item 3(a-k) Must be arranged as listed.



Director, Procurement

For: Executive Secretary



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