Petroleum Equalization Fund (Management) Board
Address: Plot 622 Cadastral Zone, AG Ambassadorial Conclave
Central Business District, P.M.B, 450 Garki GPO, Abuja
Telephone: (09) 4606105, 08077097126
Invitation for Expression of Interest
1. Business Objectives
Petroleum Equalization Fund (Management) Board – PEF(M)B is a statutory Agency of the Federal Republic of Nigeria under the supervision of the Federal Ministry of Petroleum Resources
As part of an ongoing business solution initiative , PEF(M)B is introducing the latest innovation to improve the efficiency of claims management through effective monitoring of petroleum product transportation, and enhancing service delivery to our stakeholders. The new automated system will minimize the need for human intervention, reducing processing delays with prompt payment of marketers’ claims among others.
PEF(M)B requires qualified and competent firms to submit their “Expression of Interest” in providing the following services:
Lot 1: Network and Security Solution
Lot 2: Help Desk Solution
Lot 3: Connectivity Solution
Lot 4: Server and Accessory Supplies
Lot 5: Dynamic Interactive Websites
2. Summary of Scope
Lot 1:Network and Security Solution
- Extend the current network capability of the PEF(M)B at the Head Office in Abuja
- Build a more robust and secure network and application layers
- Improve the speed and efficiency of the Head Office LAN, WAN, Application and its connectivity to its 6 zonal Offices and 51 Depot Offices across the nation
- Ensure high availability and reliability into the network and application layers
- Supply, installation and configuration of the Network and Security solution for the corporate Headquarters in Abuja
- Training of PRF(M)B IT Staff on the solution (when deployed)
- Annual Maintenance and Support.
Lot 2: Help Desk Solution
- Provide a support service that will ensure maximum uptime of PEF(M)B Business applications
- To deploy an integrated set of tools to ensure fast problem resolution and provide operational statistics for measuring service levels, quality and efficiency of services
- Managing and resolving user request promptly and efficiently
- Extracting meaningful business insights from the support knowledge to continually improve PEF(M)B IT operational performance
- Supply, installation and configuration of the Help Desk software at the Headquarters, Abuja
- Training of PEF(M)B IT self on the solution (when deployed)
- Annual Maintenance and Support.
Lot 3: Connectivity Solution
- Extend the current network capability of the PEF(M)B at the Head Office in Abuja to Lagos Zonal Office and Lagos Depot Offices
- Extend the current network capability of the PEF(M)B at the Head Office in Abuja to Depot Offices outside Lagos across the country
- Build a more robust and secure network and application layers
- Improve the speed and efficiency of the Head Office LAN and its connectivity to Lagos Zonal office and Depots and Offices
- Ensure high availability and reliability in the network and application layers
- Supply, installation and configuration of the requisite interconnectivity and telecom infrastructures
- Training of PEF(M)B IT Staff on the solution (when deployed)
- Annual Maintenance.
Lot 4: Sever and Accessory Supplies
- Supply, installation and configuration of mini servers, UPS etc.
- Supply, installation and configuration of mini servers , UPS etc
- Maintenance Cost
- Provision of the Manufacturer Warranty and Post Warranty.
Lot 5: Dynamic Interactive Website
- Design, build and develop an interactive website that meets the Board’s demand of B2B and B2C communications.
- Training of PEF(M)B Staff on the management and administration of the built website.
3. Qualification Criteria
Successful applicants should have the following:
1. Minimum of 5 years cognate industry experience
2. Certificate of incorporation
3. Evidence of Tax Clearance Certificate (3 years)
4. VAT Certificate and Evidence of Payment
5. Audited Annual Reports for the last three (3) years
6. Evidence of compliance with the pension reform Act 2004
7. The CV of each profession staff
8. Bank Reference
9. Certificate and/or Evidence of Partnership with DEM or Global Software Companies or as applicable
10. Manufacturer’s/Regulatory Body’s /Industry standard’s Authorization Letter
11. past Experience /Track record of the firm undertaking similar jobs including and documentary evidence of such.
Interested candidates may obtain further clarification during office hours (9.00am to 4.00pm) on Mondays to Fridays from the address below.
Firms are expected to express interest in one lot only.
Expression of Interest one (1) original and three (3) copies should be submitted in both hard and soft copies on or before 28th April, 2011 in a sealed envelope marked with the Lot No. for which interest is being expressed.
The Executive Secretary
Petroleum Equalization Fund (Management) Board
Plot 622, Ambassadorial Conclave
Cadastral Zone.
Central Business District, Abuja.
Only pre-qualified/shortlisted candidates will be invited to submit proposal and/for further discussion. Late submission will not be considered.
Signed
Management
The Executive Secretary
Petroleum Equalization Fund (Management) Board
Plot 622, Ambassadorial Conclave
Cadastral Zone.
Central Business District, Abuja.
7/9/2011.
Sir,
Complaint For The unexplained Delay Of My files In Your Enugu Branch, Hence, The Incompetency Of The Said Branch.
With utmost regard to the new reformed activities of this office towards the well fair of independent marketers. According to my personal finding and acknowledgement, it is clear to me that files do not stay more than two weeks without being attended to in your “Abuja office”. Also with dismay, I must point out that the good will of this head office is not being well represented by your branch in Enugu, assertion of which I will below clarify with attachment.
This company’s files have over stayed with regard to the date of their submission which was on 18/8/2011.I herein attach the photocopy of the way bills as submitted. I have been visiting the Enugu office since the submission date to ascertain the reason behind the delay, but always being promised that they will be sent but the actual reason for the delay were never communicated. It is within my understanding that some independent marketers have been receiving there payment within those times my files were still with Enugu branch and this has been a cause of worry for the company.
I hereby plead with this honourable office to call the attention of the Enugu branch with regard to my complain. To instruct them to always do justice to my files within a reasonable time (within two weeks of submission), otherwise, failure of which will continue to defeat the utmost aim of your good will. My trucks have been down for months and there is no fund available for the company in their repairs, this is just one area which the delay in your Enugu branch has seriously affected this company.
I also plea that this complaint must not be a base for malice which I envisage might be used against me in the future attending to my files or way bills.
MB:
The hard copy of this complaint will be sent in inclusion of attachments.
Your,
Mr. Enemuo Chinedu Christopher ( Esq.)
The Executive Secretary
Petroleum Equalization Fund (Management) Board
Plot 622, Ambassadorial Conclave
Cadastral Zone.
Central Business District, Abuja.
7/9/2011.
Sir,
Complaint For The unexplained Delay Of My files In Your Enugu Branch, Hence, The Incompetency Of The Said Branch.
With utmost regard to the new reformed activities of this office towards the well fair of independent marketers. According to my personal finding and acknowledgement, it is clear to me that files do not stay more than two weeks without being attended to in your “Abuja office”. Also with dismay, I must point out that the good will of this head office is not being well represented by your branch in Enugu, assertion of which I will below clarify with attachment.
This company’s files have over stayed with regard to the date of their submission which was on 28/7/2011.I herein attach the photocopy of the way bills as submitted. I have been visiting the Enugu office since the submission date to ascertain the reason behind the delay, but always being promised that they will be sent but the actual reason for the delay were never communicated. It is within my understanding that some independent marketers have been receiving there payment within those times my files were still with Enugu branch and this has been a cause of worry for the company.
I hereby plead with this honourable office to call the attention of the Enugu branch with regard to my complain. To instruct them to always do justice to my files within a reasonable time (within two weeks of submission), otherwise, failure of which will continue to defeat the utmost aim of your good will. My trucks have been down for months and there is no fund available for the company in their repairs, this is just one area which the delay in your Enugu branch has seriously affected this company.
I also plea that this complaint must not be a base for malice which I envisage might be used against me in the future attending to my files or way bills.
MB:
The hard copy of this complaint will be sent in inclusion of attachments.
Your,
Mr. Enemuo Chinedu Christopher ( Esq.)