Invitation for Bids at the Secretary to the Government of the Federation (OSGF)

Office of the Secretary to the Government of the Federation

Shehu Shagari Complex, Three Arms Zone, Abuja


Invitation for Bids

In pursuance of the execution of its 2013 capital projects, the Office of the Secretary to the Government of the Federation (OSGF) intends, to procure the following goods and services in the Lots listed below. Interested contracting firms are hereby invited to submit technical and financial bids for the projects listed below: –

Lot 1:          Expansion of Radio Frequency Identification (RFID) System

Lot 2:          E- Library Development

Lot 3:          Supply of Library equipment

Lot 4:          Development of the Archival Unit

Lot 5:          Supply of Office Equipments

Lot 6:          Supply of a Heavy Duty Machine with all Accessories

Lot 7:          Upgrading, Supply and Installation of Electrical Components at Shehu Shagari Complex and Fed. Secretariat Complex, Phase 1, Shehu Shagari, way, Abuja.

Lot 8:          Reconfiguration and Furnishing of the Basement at Shehu Shagari Complex, Three Arms Zone Abuja:

2.       Requirements

Interested bidders are required to submit the following information along with their bids:-

i.        Evidence of incorporation with the Corporate Affairs Commissions

ii.       Evidence of VAT Registration.

iii.      Evidence of current Tax Clearance Certificates for the last three (3) years; with Tax Identification Number (TIN)

iv.      Audited Account of the Company for the last three (3) years duly endorsed by a firm of Chartered Accountants.

v.       Verifiable documentary evidence of similar jobs successfully executed/on-going within the last three (3) years.

vi.      List of Key Staff including relevant professionals to be attached to the work, (attach photocopies of relevant professional certificates where applicable).

vii.     Provision of Bid Security for all bids valued above N50m at 2% of the bid price by way of guarantee from a reputable Bank.

viii.    Evidence of Financial Capability and Banking support.

ix.      Evidence of working capital for bids valued N50 Million and above, and authority to seek reference from bidder’s Bankers.

x.       Evidence of participation in the contributory pension Scheme.

xi.      Evidence contribution to the Industrial Training Fund (ITF) Scheme.

xii.     Original copies of documents listed in i – iv above must be presented on request for sighting.


3.   Collection of Bid Documents


Bid documents containing full specifications on all the Lots can be obtained from the Office of the Secretary, Tenders Board, Office of the Secretary to the Government of the Federation, Second Floor, Shehu Shagari Complex, Three Arms Zone, Abuja, upon payment of a non-refundable fee of Ten Thousand Naira (N10, 000.00 Bank Draft in favour of OSGF) for each Lot.


4.   Submission of Bids Documents


Technical and Financial Bids are to be separately sealed with wax in different envelopes indicating the Lot number/title and both (financial and technical bids) are to be placed in a single envelop addressed to the Secretary, Tenders Board, Procurement Department, Office of the Secretary to the Government of the Federation, Shehu Shagari Complex, Three Arms Zone, Abuja. Submission of bids shall close at 12.00 noon, on Monday, 26th August, 2013.


5.       Opening of Bids Documents


Opening of the Technical Bids will take place immediately after closing (Monday 26th August, 2013 by 12.30 pm). Financial Bids for only, technically qualified bidders are to be opened at a later date after the conclusion of the technical evaluation exercise, while financial bids for unqualified bidders could be returned to them unopened. Representatives of interested bidders and members of the public are invited to witness the bids opening session.


6.       General Information

i.        This advertisement shall not be construed as a commitment on the part of the Office of the Secretary to the Government of the Federation (OSGF) nor shall it entitle responding Companies to seek any indemnity from the Office by virtue of such Companies having responded to advertisement.


ii.       The Office is not bound to patronize any bidder and reserves the right to annul the selection process when unforeseen and justifiable developments warrant such action, without incurring any liability and assigning any reasons thereof.


iii.      Quality and Cost-Based Method will be used for the purpose of the evaluation of the Automation of the Archival filling system and Equipping the End Room of the Cabinet Secretariat Office



Permanent Secretary (General Services Office)

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