Installation of Electronic Document Management (EDM) and E-File Archival Solutions Systems in Ministries, Departments and Agencies (MDAs) at Bureau of Public Service Reforms (BPSR)

Bureau of Public Service Reforms (BPSR)

Phase 2, Block D, 3rd Floor, Federal Secretariat Complex, Shehu Shagari Way, Abuja

 

Economic Reforms and Governance Project

World Bank Assisted (Credit No: 4011 UNI)

Implementation of Performance Improvement Facility Scheme in the Federal Civil Service:

Lot 3:         Installation of Electronic Document Management (EDM) and E-File Archival Solutions Systems in Ministries, Departments and Agencies (MDAs)

Request for Expression of Interest

The Federal Government of Nigeria has obtained a credit from the International Development Association (IDA) towards the implementation of the Economic Reforms and Governance Project (ERGP), The Bureau of Public Service Reforms (BPSR), an agency of Government is a beneficiary of the credit and intends to apply part of the proceeds of the credit for services, including the engagement of a reputable Information Technology and Communication (ICT) consultant to install Electronic Document Management and E-File Archival System MDAs.

The installation of the Electronic Document Management and E-File Archival System in MDAs is part of the BPSR ERGP Performance Improvement Facility (PIF) scheme aimed at improving MDAs operations and service delivery of the citizenry.

The objective of the EDM and E-Archival System in MDAs is to:

i.        Safe storage of physical Files and documents:

ii.       Easy search and retrieval of archived documents

iii.      Electronically capture, convert, and improve information storage and dissemination;

iv.      Archived files and documents will be captured, converted and store electronically;

v.       Facilitate easy integration of archived solutions into the operations of MDAs  and;

vi.      Facilitate easy on-line access to archived information; etc.

Submission of Expression of Interest:

Prospective Consultancy firms are invited to submit Expression of Interest for the installation of the EDM and E-Archival system in MDAs. A more detailed Terms of Reference (TOR) shall be provided with the Request for Proposals (RFP) and sent to firms that will be shortlisted for the consultancy service.

Qualification and Eligibility:

Consultancy Firms must provide the under-listed information and any more indicating that they are qualified to perform the service; viz;

i.        Evidence of registration incorporation to provide services in the area of Electronic Document Management and E-Archival system (photocopy);

ii.       At least Five (5) years’ experience in providing similar Electronic Document Management and E-Archival system in sub-Saharan Africa;

iii.      Evidence of Technical experience/competence including evidence of similar assignments completed (i.e. veritable track record in Electronic Document Management and E-Archival System);

iv.      Comprehensive listing of mix of technical staff to be deployed, Evidence of experts in the following areas; information Communication Technology (ICT) exports/System Analysts/Engineers/ Database Administrators and Management Information System experts. Soft-ware technology competencies or similar software solutions competencies:

v.       Comprehensive Company profile including registered office, functional contact address. GSM Number and, E-mail address etc.

 

A firm will be selected in accordance with the procedure set out in the World Bank’s Guidelines: Selection and Employment of Consultants by the World Bank Borrowers, January 1997 (Revised September, 1999, 2002 and May 2004).

 

Interested Consulting Firms may obtain information at the address below from 10.0 am to 3.00 p.m local time Monday to Friday, except on public holidays. Expression of Interest should be submitted in five (5) hard copies with one electronic copy USB Flash Drive to the address below on or before 6th April 2012 by 3.00 p.m. clearly marked at the top side of the envelope “Expression of Interest for the Selection of EDM/E-Archival System Consultant”

 

Signed: Permanent Secretary,

Bureau of Public Service Reforms (BPSR)

Phase 2, Block D 3rd Floor, Federal Secretariat Complex,

Shehu Shagari Way, Abuja.

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