Execution of Projects at Office of the Head of Civil Service of the Federation

Office of the Head of Civil Service of the Federation

The Presidency, Federal Secretariat Complex, Abuja

Invitation for Technical and Financial Bids for General Cleaning, Fumigation, Gardening and Maintenance Retainership of Federal Secretariat Phases II &III, Abuja.

1.0     The Office of the Head of the Civil Service or the Federation, wishes to Invite bids from interested companies for the General Cleaning, Fumigation and Gardening of the Office Complex, Phase

II and Phase III, Federal Secretariat Abuja.

2.0     Production Location:

Federal Secretariat Complex Phases II

& II

3.0     Project Description

Cleaning, Fumigation/Scope of work

Outline of sequence of activities to ensure job completion and specification.

A. General Cleaning activities

1. Cleaning of back log (1^st 28 days)
2. Cleaning of back/mopping & vacuuming of floors & carpets where applicable
3. Daily cleaning of Toilets
4. Daily Cleaning of drive ways and car park
5. Daily Cleaning of glass/flush doors and windows
6. Daily dusting of the edges
7. Daily dusting of office furniture
8. Daily dusting of office equipment
9. Daily evacuation of waste
10. Daily application of disinfectant in the whole complex floors/toilets
11. Daily application of odour control

Weekly cleaning activities

1. Weekly washing of the entire floors, gutters and drainages
2. Every other week-polishing of the office furniture
3. Removal of cobwebs (every other week)

Quarterly cleaning activities

1. xv. Quarterly cleaning of external walls
2. xvi. Quarterly cleaning of all light and light fittings in the complex above 3 metres
3. xvii. Quarterly floor scrubbing
4. xviii. Quarterly fumigation of the entire complex
5. xix. BI-Annual cleaning of roof gutters Activities 1-19 will be undertaken by the company’s trained cleaners

Annual Cleaning activities

1. xx. Cleaning of external glasses/walls above 20 metres

1. B. Gardening:

Cleaning of back log (1^st 28 days)

1. Daily cleaning of garden area
2. Daily watering of flowers/plant during dry seasons
3. Pruning of the flowers to beautify environment (EVERY OTHER WEEK)
4. iv. Mowing of the lawn (EVERY OTHER WEEK)

Quarterly activities

1. Fumigation of the entire Garden Area

Annual activities:

1. Removing the infested plants/flowers
2. Re-planting of new flowers/pi ants
3. Application of Manure/Fertilizer to nourish the soil

Activities 1-8 will be undertaken by the company’s trained Gardeners

Activities 1-8 will be undertaken by the company’s trained

Gardeners

1. C. Fumigation and Pest Control
   1. Quarterly fumigation/pest control application of chemical products  that are  environmentally     friendly  and  are approved by NAFDAC
   2. This activity will be undertaken by the company’s highly trained cleaners

4.0     The Jobs are in Lots 1 – 13

Lot 1-            Block A: Ground – 8 floors including garden & roof

Lot II-  Block B: Ground floor to 4^th floor including garden

Lot III- Block B; 5^th to 11^th Floor including roof

Lot iv-  Block: C- Ground floor to 8 floor including garden & roof

Lot v-   Block D: Ground floor to 8^th floor including garden & roof

Lot vi-  Block E: Ground floor to 4th floor including garden

Lot vii- Block E: 5^th Floor to 11^th including roof

Lot viii-       Car park phase II; Basement to roof (6^th Floors) including garden    Lot ix-           Tower G phase III: 11^th floors including

Lot x-          Tower J. Phase III: 11^th floors including roof

Lot xi-         Podia Phase III: Front and rear (6^th floors) including roof

Lot xii-        Phase III: Ground floor basement and garden

Lot xiii-       Karu Records Centre: The offices and garden

5.0     Interested and competent companies are expected to possess the following vital documents:

1. Certificate of Incorporation or Business name
2. Evidence of Tax clearance Certificate for the last Three (3) years
3. VAT Registration/VAT Payment/Exemption Certificate
4. Audited Account for the last three (3) years
5. Evidence of fulfillment of pension contributions
6. C.V of Key Personnel showing experience & Technical qualification.
7. Evidence of experience of similar jobs and knowledge of the industry
8. Evidence of financial capability vide Bank statements of Account
9. The Bid must be accompanied by a “Bid Security” of note more than 2% of the Bid price by way of Bank Guarantee issued by a reputable Bank

6.       Bidding Documents

The bidding document shall be issued to prospective bidders upon presentation of receipt for payment of N20, 000 (twenty thousand naira) only non-refundable fee payable to the Central Pay Office, Office of the Head of Civil Service of the Federation on the 5^th Floor of Block “A” Federal Secretariat Phase II. Abuja,

The tenderer shall enclose the documents requested for in one (1) sealed envelope   duly   marked   as   “Technical   Bid   For General Cleaning, Fumigation, And Gardening” of Federal Secretariat Phases II and III, Abuja, while the completed financial bid with photocopy of payment receipt shall be enclosed in a 2^nd sealed envelope duly marked as “Financial Bid For General Cleaning, Fumigation And Gardening” of Federal Secretariat Phases II and III, Abuja. The two (2) envelopes containing the TECHNICAL and FINANCIAL Bids respectively shall then be enclosed and sealed in a 3^rd single outer envelope bearing GENERAL CLEANING, FUMIGATION, AND GARDENING OF FEDERAL SECRETARIAT PHASEE II AND III, Abuja and delivered to the address below on or before 12.00 noon, Tuesday, 28^th September, 2010.

Bid opening shall commence immediately after the closing time at

the Atiku Hall, Block A, 1^st Floor, Federal Secretariat, Phase II.

Abuja. Late submissions shall be rejected.

Bidders are hereby notified that only the Financial Bids of those that their Technical Bids meet the minimum qualifying score shall be opened. The others will be returned unopened to unsuccessful bidders.

7.0     All clarifications shall be addressed to:

The Deputy Director (Procurement)

Block A, 1^st Floor, Room 112,

Federal Secretariat phase II Complex,

Abuja,

Signed:

Permanent Secretary (Common Services Office)

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