Invitation to Tender at Rural Electrification Agency

Rural Electrification Agency

Invitation to Tender

For Rural Electrification Projects Under 2012 FGN Capital Appropriation

1.0     Introduction

The Rural Electrification Agency (REA) in line with the Federal Government’s efforts at stimulating and accelerating rural development through extension of electricity to rural and peri-urban communities nationwide intends to undertake Rural Electrification Projects under its 2012 FGN capital budgetary allocation.

Consequently, the Agency wishes to invite interested, competent and reputable companies to bid for the execution of the under-listed projects.

2.0     Scope of Work

3.0     Eligibility Criteria

Interested and competent contractors wishing to carry out the above jobs must submit the following documents.

1.       Copy of Certificate of Incorporation and Articles & Memorandum of Association.

2.       Tax clearance certificates for the last three (3) years (i.e. 2009, 2010 and

2012).

3.       VAT Registration Certificate and Certificates of VAT remittances.

4.       Certificate of compliance with Pension Act 2004 and evidence of remittances to Pencom.

5.       Audited accounts of the company for the last 3 years (2009, 2010 and 2011) duly stamped by a registered Auditor.

6.       Evidence of financial capacity from a recognized bank (Not just evidence of ownership of a bank account but also statements, showing at least immediate past six (6) months bank transactions).

7.       Verifiable evidence of similar jobs executed in the last 5 years including

letters of award, completion and or interim certificates.

8.       Evidence of contribution to industrial Training Fund (ITF)

9.       Sworn affidavit that none of the Directors of the company has ever been convicted of a criminal offence in Nigeria or any other country.

10.     Construction and Engineering companies should provide evidence that at least one of their Directors is a COREN registered Engineer and that their project supervisors are COREN registered.

11.     Comprehensive company profile including details/CVs of Management and professional staff.

12.     List of equipment to be deployed for the project and evidence of ownership or lease of the equipment.

13.     Company’s registered address and verifiable present functional contact information including street address, email addresses, land and GSM phone number(s) and fax (if any).

14.     Sworn affidavit that no staff of the Agency has interest in or is a Director of the Company.

15.     Any other relevant document(s) that will place the company at a competitive advantage over others.

4.0     Collection of Tender Documents

Interested Bidders are to pay a non-refundable fee of N25,000.00 (Twenty Five Thousand Naira) only in Bank Draft drawn in favour of Rural Electrification Agency to the Funds Directorate, 1^st Floor at Agency’s Corporate Headquarters, 16 Gwani Street, Wuse Zone 4, Abuja and obtain a receipt. The original and Photostat copies of the receipt are to be presented to Procurement Directorate on the 2^nd Floor of the same building for collection of Tender Documents between the hours of 10:00am and 4:00pm Mondays to Fridays on or before 9^th November, 2012 by 12:00noon.

5.0     Submission/Opening of Tender Documents

5.1   Bidders are to submit six(6) hard and one soft electronic CD copies of the

Technical (pre-qualification) and Tender (financial) Documents in two separate sealed envelopes clearly marked “Technical” and “Tender” respectively on the top left corner. The Lot, Project title and package Numbers should be indicated on the back of each envelope. Both envelopes should then be placed in a third (bigger) envelope also sealed and marked with the Lot Number, Project Title and Package number on the top left corner and addressed to:

The Managing Director/CEO

Rural Electrification Agency

16, Gwani Street

Off IBB Way

Wuse Zone 4, Abuja

For ease of identification, the reverse side of all envelopes used should bear the bidding company’s name, address and phone number of contact person.

5.2     Completed documents are to be hand-delivered to the Tenders Box at the Board Room, 3^rd Floor, Rural Electrification Agency Corporate Headquarters, 16, Gwani Street, off IBB Way, Wuse Zone 4, Abuja, on or before 12^th November, 2012 by 12:00noon. Bidders should obtain Bid acknowledgment Receipt from the Bid Registration officer before dropping their Bids in the box. The Technical documents shall be publicly opened same day at 2:00pm at the Conference Hall, Chesbury Hotel, Gwani Street, Wuse Zone 4, Abuja, while the tender documents of only the pre-qualified bidders shall be opened at the same venue on 21^st November, 2012 at 12:00noon.

Interested bidders or their representatives are hereby invited to attend the functions as scheduled above, please.

6.0   Important Notice

i)       Bidders are not restricted to only one lot but separate documents are to be

submitted for each lot.

ii)      Inability of an applicant to provide all the documents listed for eligibility or submission of fake documents shall result in disqualification and the financial Tender submitted by the applicant shall not be considered.

iii)     Contractors with history of abandonment of rural electrification job/or lack of capacity need not apply.

iv)     Only correctly addressed bids will be opened.

v)      Bids submitted after the stipulated deadline will be rejected.

vi)     Technical documents are to be arranged and numbered in the order the

requirements are listed in section 3 above.

vii)    Every page of all submitted documents i.e. hard copies must be signed by a person duly authorized to sign on behalf of the company. Evidence of such authorization in a written form should be attached and shall form part of the eligibility criteria.

viii)   The Agency will not be responsible for any cost or expenses incurred by any

interested party in connection with response to this advertisement/invitation.

ix)     The Agency reserves the right to verify the authenticity of all documents submitted.

Signed:

Management

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