The Science of Improving Lives
Invitation to Bid
Family Health International (FHI 360) with funding from the United States Agency for International Development (USAID) is supporting the government of Nigeria (GON) to enhance sustained cross-sectional integration of HIV/AIDS and TB services by building Nigerian capacity to deliver sustainable high quality. comprehensive, prevention, treatment, care and related services in various states within Nigeria. FHI 360 hereby invites reputable companies with proven experience and expertise in the supply of Electronics, IT and Safety Equipment to participate in the pre-qualification process as described below.
B. Scope of Supply
| Description of Item
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Specification | Quantity | |
| Section A: Electronics
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| Refrigerator
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Standard Size: 310-330 litres, 220 Volts +12% AC 50Hz, Refrigerant Gas: CFC Free Compressor, Power Saver Compressor
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180 Units | |
| 2KVA Stabilizer
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Power. 2KVA/1600W
INPUT V: 170 TO 270V OUTPUT V: 230+/-1%V Reset: Auto. Time delay: 10 to 15 seconds. Voltmeter: At output Volt. side. Overload & Shortcircuit protection: Yes LED Indication: Beyond input acceptance voltage range.
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630 Units
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| 1 KVA Stabilizer
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Power: 1KVA/800W
INPUT V: 170 TO 270V OUTPUT V: 230+/-1%V Reset: Auto. Time delay: 10 to 15 seconds. Voltmeter: At output Volt. side. Overload & Shortcircuit protection: Yes LED Indication: Beyond input acceptance voltage range.
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60 Units
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| UPS
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Input Specifications
Nominal Input Voltage : 230V Input Frequency: 50/60 Hz +/- 3 Hz (auto sensing) Input Connections: IEC-320-C14 inlet Battery Type: Maintenance-free sealed Lead-Acid battery with suspended electrolyte
Output Specifications Output Power Capacity: 500 Watts / 750 VA Nominal Output Voltage: 230V Configurable for 220: 230 or 240 nominal output voltage Output Voltage Distortion: Less than 5% at full load Output Frequency (sync to mains): 47 – 53 Hz for 50 Hz nominal, 57 – 63 Hz for 60 Hz nominal Topology: Line Interactive Waveform Type: Sine wave Output Connections: (6) IEC 320 C13 (2) IEC Jumpers
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133 Units
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| Section B: Safety Equipment
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| Fire Extinguisher | 5kg, Standard Carbon Dioxide
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155 Units
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| Section C: IT Equipment
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| Desktop Computer
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Processor: Intel® CoreTM i5 (3470, 3570) (Quad Core, 3.20GHz, Turbo 6MB)
Operating System: Windows 7 Pro, 64-bit, no media, English Memory: 4Gb DDR3 SDRAM at 1600Mhz Chipset: Intel® Q77 Express Chipset Video Card: AMD RADEON™ HD 7570 1GB DDR3 DP/DVI w/o Adapters,LP Hard Drive: 500GB SATA hard drive Optical Drive: 8X DVD+/-RW Connectivity: Integrated Intel® 82579LM Ethernet LAN 10/100/1000 Ports Power Supply Unit (PSU): Standard 275W PSU UK plug Monitor: Entry Standard and Widescreen Flat Panel Analog: 21 inch flat screen display Keyboards: USB US Keyboard Mouse: USB Optical Mouse, Laser MouseAudio Speakers: Internal Dell Business audio speaker
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133 Units
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| LaserJet Printer
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Print technology: Laser
Print speed: 35ppm black letter First page out: 8 sec Print resolution: black 1200 x 1200dpi Standard Printer Language: PCL 5e. PCL6, Postscript Level 3 emulation, direct PDF Processor: 800MHz Memory: 256MB Duty cycle: 50,000 pages Pape Handling: Paper tray(s): 2 Input: 50-sheet multipurpose tray 1, 250-sheet input tray 2, automatic duplexer for two-sided printing Output: 150-sheet output bin Duplex printing (printing on both sides of paper): Automatic Media sizes: Letter, legal, executive, 8.5 x 13 in Media types: Paper (plain, Green mode, light, heavy, bond, color, letterhead, preprinted, prepunched, recycled, rough); envelopes; labels; transparencies, cardstock Connectivity: USB, Ethernet Toner: One
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128 Units
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| Flatbed Scanner | Optical Scanning Resolution: Up to 2400 dpi
Hardware Scanning Resolution: Up to 2400 x 2400 dpi Enhanced scanning resolution: Up to 999,999 dpi Bit Depth: 48-bit Scan Speed in Preview Mode: 7 sees Scan Speed (ADF): 8 ppm Maximum Scanning Size: 21.6 x 29.7 cm Auto Document Feeder Capacity: Standard, 50 sheets Button Functions Scan Copy E-mail Share-to-web, Save to PDF, Power Save, Cancel, Copy Colour/Black and White Scan Fife Format PC: Bitmap (BMP), TIFF, GIF, PDF, HTML, JPEG. FlashPix(FPX), TIFF compressed. DCX, PCX, RTF Mac: PICT, TIFF, JPEG, TIFF compressed, GIF, PDF, TEXT, HTML, FlashPix(FPX) Power consumption: 36W maximum Connectivity: USB port
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65 Units | |
| Laptop | 3rd Gen Intel Core i5-3320M Processor (2.6GHz, 3M Cache)
Memory: 4.0GB DDR3-1333MHz SDRAM, 2DIMMS Keyboard: Internal English Dual Pointing Keyboard Graphics: Intel HD Graphics 4000 Hard Drive: 320GB Hard Drive, 7200RPM Screen: 17.0” HD (1366×768) Anti-Glare LED-Backlit Operating System: Windows 8 Professional, No Media 64-Bit Dell Back-Up and Recovery Manager for WIN 7, MUI AC Adapter: 90W 3-Pin AC Adapter European Power DVD-ROM Drive: 8X DVD+/-RW 8X DVD+/-RW Bezel Webcam: Integrated Webcam with Single Digital Microphone Webcam Central Software Battery: 6Cell (60WH) Primary Lithium Ion Battery Misc.: Intel vPro Technology Advanced Management Features Intel Centrino Ultimate -N 6300 802.11 n 3×3 Half Mini Card Resource DVD with Drivers Core i5 vPro Sticker Warranty: 3 Year Basic Hardware Service
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60 Units | |
| Laptop Security Lock
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Combination Laptop Lock Master Coded 6 ft, 3.5mm carbon strengthened steel cable, Locks into the standard Security Slot in notebooks
Gives end-users the ability to set personal combinations that they can remember Allows authorized administrators the ability to unlock or reset locks at any time
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60 Units | |
| Combo Server
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Master Coded Combination Combo Genie Manages Combination Laptop Lock Master Coded listed above.
Employs two-factor authentication to allow administrators discover the combination for all laptop security locks within their scope
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3 Units
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| Low End Server | Intel Xeon E3-1220 3.10 GHz
Windows Server 2012 Essentials 8GB Memory (2x4GB) 2 Hard Drives – 500GB 7.2k RPM Serial ATA 3Gbps 3.5-in Cabled Hard Drive 1 year basic warranty
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3 Units
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C. Qualification Criteria
1. The minimum eligibility criteria to participate in the prequalification process shall be as under and should be submitted along the price quotation in a sealed envelope
2. Evidence of registration with Corporate Affairs Commission and other bodies with copies of form CO7
3. Evidence of payment of tax for the last three years
4. Detailed company profile with registered address functional contact email, telephone numbers and point of contact for the organization
5. Verifiable evidence of similar jobs successfully executed in the past for an amount equal to or above 14million Naira (including copy of job order and signed delivery note)
6. Recommendation letter from the Bank stating ability to execute such supply.
7. Current company’s audited statement of accounts
8. Affiliation with any international organization or original equipment manufacturer.
9. Provide Recommendation letter of supply from Past Organization for successful completion of supply order.
D. Instructions to Prospective Bidders:
The Vendor must have experience in the field of supplying items in each section (Part B: Scope of Supply) and below are instructions to be strictly complied with:
1. All Quotations must be in Naira (NGN) and signed by an Authorized representative of the bidding company.
Quotations must include the following conditions:
A. Delivery Schedule
B. Payment terms
C. Validity of Quote
D. Warranty of Equipment
2. Late Bids
Any Bid submitted to FHI360 after the deadline for submission will be rejected and returned unopened to the Bidder.
FHI360 will award the contract to the successful bidder whose tender has been determined to be substantially responsive and finalized based on the suitability of the organization with reference to the prescribed criteria and competitiveness of the price quoted provided further that the bidder is determined to be qualified to perform the contract satisfactorily. However, if the terms and conditions are not found as per the prescribed norms, the claim of the lowest quote will be ignored.
3. Award Criteria
FHI360 Claims all right to vary no. of items at time of award or split the Award as may be deemed necessary in terms of Quantity to be delivered.
FHI360 reserves the right at the time of contract award to increase or decrease the number of items originally specified in the scheduled of requirements without any change in unit price or other terms and conditions.
4. FHI360 Right to accept any Tender and to Reject any or all Tenders
FHI360 reserves the right to accept or reject any tender, and to annual tender process and reject all tenders at any time prior to contract award, without thereby incurring any liability to the affected BIDDER or BIDDERS or any obligation to inform the affected BIDDER or BIDDERS of the grounds for the FHI360’s action
5. Taxes and Duties
The supplier shall be entirely responsible for all taxes and duties etc. incurred in relation to supply of any awarded contract.
6. A. FHI360 will not provide any advance payment for the supply of the above goods. If vendor requires an advance payment, then the vendor must provide a bank guarantee/ performance bond amounting to the requested sum of advance payment prior to issuance of the Purchase Order.
B. FHI360 is Value added tax (VAT) exempted, but charges Withholding Tax (WHT) in compliance with relevant Nigerian tax laws.
C. Vendors are instructed to submit seated envelopes which will be based on all Qualification criteria as described on the advert. Envelope should be clearly marked in the lower left hand corner based on the Scope of Supply which is of interest to your organization e.g.: SECTION A: FHI360/PHARMACY/01/2013 ( Electronics)
All quotes must be received by 5:00 pm on or before 24th April, 2013. No faxed or email quotes will be accepted. All quotes must be addressed and submitted to:
Associate Director, Procurement, Contracts & Grants
FHI360, Plot 1073 JS Tarka Street Garki
Area 3
Abuja
FHI360 designee will answer any questions up to the deadline date of this advert; hence any requests for clarification should be referred to
Senior Procurement Officer, Procurement Unit
FHI 360, Plot 1073 JS Tarka Street Garki
Area 3, Abuja
procurement@sidhas.org Tel: 09-4615555
