Kebbi State of Nigeria
Association of Local Governments of Nigeria (ALGON)
Kebbi State Chapter
(For and on behalf of the 21 Local Government Councils of Kebbi State)
C/O Ministry for Local Government and Chieftaincy Affairs
Birnin Kebbi
Kebbi State
Request for Proposal
For Supply of Drugs, Pharmaceutical Products and other Medical Consumables to Primary Care Delivery Institutions in 21 LGAS in Kebbi State
Statement of Purpose
The purpose of this Request for Proposal (RFP) is to solicit innovative and competitive proposals that will serve to establish a contract relationship between a Pharmaceutical Manufacturer/Distributor and the primary health care delivery institutions including MDGs purpose built clinics. Dispensaries etc in the 21 Local Government Areas of Kebbi State.
The respondents to this RFP will observe that the requested services substantially include those typical of the pharmaceutical wholesaler- hospital pharmacy customer relationship.
That being said, the 21 Local Government Councils through the State Ministry of Local Government & Chieftaincy Affairs is seeking a strategic business partner. This collaboration effort will serve the unique pharmaceutical service requirements of the primary health care delivery services in the 21 Local Government Areas.
The specific objectives of this RFP are to:
- Assure a Safe and Secure pharmaceutical supply chain that provides the ultimate in medication safety that prevents diversion while optimizing the effectiveness of the primary health care delivery system/services and patient care operations in the 21 Local Government Areas;
- Enable the sourcing of pharmaceutical products labeled with appropriate machine-readable codes that represent, at least, the “Triad of Safety” (i.e., the NAFDAC drugs approval code); Expiration Date and Manufacturer’s Lot/Control Number) and which are compatible with the scanning technologies and systems obtainable in the PHCs. Dispensaries etc;
- Provide ordered medications in the exact quantities required by the respective pharmacy services areas in the Lowest Units of Measure (LUM);
- Optimize the control and management of the pharmaceutical inventory through leading edge processes and technologies;
- Facilitate the establishment and maintenance of perpetual inventory valuation in a manner that is compliant with the requirements of each of the 21 Local Government Councils;
- Support the attainment of optimal inventory levels and medication product availability and appropriate packaging at and among the many PHCs, Dispensary and health care outposts in the 21 Local Government Areas;
- Provide processes, systems and technologies to eliminate the paper processes requisite to acquisition of the necessary merchandise, including ordering, receiving, billing and issuing pharmaceuticals from the many pharmacy locations at the new Hospital; and
- Standardize and minimize the turnaround time from order placement to receipt of pharmaceutical products.
Instructions:
General Instructions
Please respond to the RFP using the following guidelines. Deviation from the guidelines may result in being disqualified.
Please respond to the RFP using the list of drugs, pharmaceutical supplies and other medical consumables obtainable from:
The Chairman/Ceo
Kebbi State Primary Health Care Development Agency
Kebbi Health Project Complex
Birnin Kebbi
Kebbi State
The Pharmaceutical Manufacturer/Distributors are requested to provide a point person available to answer any questions that all or any of the Chairmen of the 21 Local Government Councils may have while reviewing the responses. Please ensure that this person is knowledgeable about all aspects of Pharmaceutical Manufacturer/Distributor’s organization and the RFP response.
All proposals must be submitted to the Permanent Secretary of the Ministry of Local Government & Chieftaincy Affairs, Birnin Kebbi on or before the 20th of June 2013 at 2:00pm.
If respondents have any questions, please contact:
The Permanent Secretary,
Ministry Of Local Government & Chieftaincy Affairs
Birnin Kebbi
Kebbi State
Permanent Secretary is the only individual authorized to answer any question regarding this RFP. Any other correspondence with any official of KBSG, staff members of the Ministry for Local Government & Chieftaincy Affairs or primary health care delivery institution or facility belonging to KBSG, except when so delegated, will be deemed reason for disqualification from the process.
Acceptance or Rejection of Proposals
The RFP is not an offer to contract. Acceptance of a proposal neither commits any or all the 21 Local Government Councils to award a contract to any Supplier nor limits any or all the 21 Local Government Councils’ rights to (1) accept or reject any or all proposals in part or whole; (2) request clarification on any specific response, omission, or claim made in a response to the RFP; (3) to further evaluate one or more proposals via additional interviews/presentations, site visits, reference checks, and other additional criteria; and (4) to further negotiate the terms submitted in a proposal, including price, prior to final award of an agreement in order to provide an optimum solution.
Supplier Response Guidelines
In replying to this RFP, Supplier shall make best effort to comply with the guidelines as follows:
All statements made regarding the Pharmaceutical Manufacturer/Distributor’s proposal and capabilities shall be considered as contractual commitments in the event that the Pharmaceutical Manufacturer/Distributor’s proposal is selected. Follow sections and numbering schema in responding to the items.
Supplier acknowledges that responses received after the proposal closing time and date indicated in the RFP will not be considered, No Exceptions Will Be Made for Late or Misdirected Submittals. Suppliers are encouraged to ask any questions that they may have with regard to the correct submittal of their proposal.
Supplier acknowledges and accepts that any costs incurred from the Supplier’s participation in this RFP shall be at the sole risk and responsibility of the Supplier.
Contract Terms and Conditions
The expected length of the agreement is (1) year with the option to renew for another (1) year at the discretion of all or any of the 21 Local Government Councils. The anticipated effective date of the Contract is October 2, 2013 or earlier.
Pre-Proposal Conference/Meeting
The information provided herein is intended to assist Pharmaceutical Manufacturer/Distributors in the preparation of proposals necessary to properly respond to this RFP. The RFP is designed to provide interested Pharmaceutical Manufacturers/Distributors with sufficient basic information to submit proposals meeting minimum requirements, but is not intended to limit a proposal’s content or to exclude any relevant or essential data from there. It is recognized that the Pharmaceutical Manufacturer/Distributor may need additional information to complete its response, which will be accommodated as any or all the Chairmen of the 21 Local Government Councils considers such requests both reasonable and applicable. Pharmaceutical Manufacturers/Distributors are at liberty and are encouraged to expand upon the specifications to give additional evidence of their ability to provide the services requested in this RFP.
There will be a Pre-Proposal Conference/Meeting on 25th of May 2013 at 9:00 am -11:00 am.
The location of the meeting is conference room of the Ministry of Local Government & Chieftaincy Affairs, Birnin Kebbi, Kebbi State. Bidders will be allowed to ask questions about the RFP to gain clarification on any points that they do not understand.
Only two (2) people may attend from each company. A selected tour of a PHC or Dispensary located within, Birnin Kebbi and distribution areas will be held immediately following. Please respond to Permanent Secretary, Ministry for Local Government & Chieftaincy Affairs, Birnin Kebbi with the names of the employees representing your company that will be attending.
Ministry for Local Government & Chieftaincy Affairs or Kebbi State Primary Health Care Development Agency will not provide tours on any other date other than the 25th of May 2013.
Decision of Chairmen of 21 Local Government Councils:
All or any of the Chairmen of the 21 Local Government Councils reserve the right to accept or reject any proposal submitted in response to this RFP without assigning any reason thereto.
Decision of all or any of the Chairmen of the 21 Local Government Councils will be based upon a combination of factors and issues all or any of the Chairmen of the 21 Local Government Councils deems relevant.
Chairman
Birnin Kebbi Local Government Council & Chairman
ALGON Kebbi State Chapter
