Lagos State Government
Ministry of Health
Invitation for Expression of Interest (EOI) for Clinical Facility Management at the Lagos State University Teaching Hospital (LASUTH)
1.0 Background
The Lagos State University Teaching Hospital, Ikeja is the only State-owned Tertiary Institution providing Specialist Healthcare to Lagosians. Established in 1999 with a vision is to provide high quality health care services in a friendly environment where patients’ satisfaction is the ultimate. The 660-bedded facility offers services in multitude of specialties.
Sprawled across several acres of land, the Institution consists of various buildings housing the various outpatients, surgical, diagnostic and administrative services.
In compliance with international best practices, LASUTH wishes to continue the culture of facility management to ensure professional maintenance of its structures.
2.0. Objectives
a. To provide the required clinical facility management support to facilitate the efficient functioning of medical equipment within LASUTH.
b. To attain the maintenance and repairs of all medical equipment including the replacement of spare parts.
3.0 Scope of Services
The services to be provided are:
The company would ensure the provision of service technicians to perform maintenance activities and ensure a 4-6 hour response to a call-out on faulty equipment.
The equipment Management System to be followed includes:
A. Medical Equipment Documentation
- On commencement of operation and receipt of jointly audited equipment, all relevant information will be documented to provide a valuable database of manual and contract details.
- The title of the user (s) responsible for the operation and management of each piece of equipment should be clearly indicated on the tag or label.
B. Maintenance and Support
Maintenance must be carried out specifications with use of OEM spare parts and can depending on tyre of equipment and need, be jointly determined as scheduled or un scheduled Maintenance
i. Preventive Maintenance
- On a quarterly basis, equipment will be checked, cleaner, adjusted and serviced with operational checks carried out to ensure optimal performance and when found to be necessary, parts will be replaced.
- Power surge protectors (Ups etc.) for the equipment must be replaced on yearly basis to ensure adequate protection of government investment.
ii. Correction Maintenance
Actual repairs of any faulty equipment or breakdowns outside of the schedules preventive maintenance (unless otherwise earmarked as the responsibility of the supplier or under the warranty period) with an agreed upon ceiling for cost of spare-parts- repairs to be effected.
iii. Orientation for Medical Equipment Users
- Orientation of the effective use of equipment must be conducted for relevant health users especially with change of staff (through employment deployment)
- Operational methodology for sustenance and environmental consideration
iv. Medical Maintenance and Support Documentation:
- Documentation must be provided for both preventive and corrective maintenance
- Documentation roust be provided for OEM support agreement and warranty
- Check list of maintenance activities and the relevant individual log books (or maintenance records) detailing calibration exercises conducted, quality procedure carried out as well as maintenance activities implemented are to be duly filled for record purposes
- Equipment job card must be issued for each encounter to give a log and history of the particular equipment in question.
- Work order sheet must be issued in the event of an equipment failure/breakdown
C. Quality Assurance
Calibration, safety and performances Management of equipment must be routinely undertaken and strictly adhered to.
4.0 Requirement:
All intending Clinical Facility managers are expected to have relevant Professional experience in the managerial/maintenance of a Health Facility with similar capacity. In addition, each Applicant will provide:
- Certificate of Incorporation/Registration with Corporate Affairs Commission including Article of Association
- Current Tax clearance Certificate for the last three (3) years including those of the Directors
- Evidence of Company’s financial standing and 3 audited financial report for the last 3 years.
- Evidence of current Registration with State Consultancy Board/State Tenders Board in appropriate category of consultant/Contractor.
- Profile of organizations including list and relevant Academic Qualification(s) of Directors
- Evidence of successful facilities management with maintenance skill in a Health Facility with similar capacity of medicine of international /local standard with a minimum of (5) five years experience in such institution.
- Evidence of previous but similar job done in the last 3 (three) years.
- Evidence of registration with relevant Professional Body (ies) of both the organization and individual Directors.
5.0. General Information
(I) Applicants are to submit five (5) copies of all documents specified above and soft copy on a CD-ROM
(II) All enquiries regarding the details about this advertisement should be directed to:
The Chief Medical Director,
Lagos State University Teaching Hospital,
1-5 Oba Akinjobi Road,
Ikeja, Lagos
Between 10.00am and 4.00pm from Monday- Friday
6.0. Submission
All submission for the Expression of Interest should be in a sealed Envelope marked “Expression of Interest in the Facility Manager for Management and Maintenance of Biomedical and Clinical Equipment”: Lagos State University Teaching Hospital (LASUTH) and submitted either by Hand or Courier Services to reach the address stated below not later than 28th February, 2013.
Attention:
The Chief Medical Director
Lagos State Teaching Hospital
1-5 Oba Akinjobi Road, Ikeja, Lagos
It should be noted that this invitation does not constitute commitment on the part of Lagos State Government and/or the Lagos University Teaching Hospital to award the project to any consortia expressing interest. Furthermore, the submission of documents shall not entitle any of the interested parties to any claims against LSG and/or LSNH by virtue of such consortia having responded to the EOI invitation.
All costs incurred by respondents as a result of this EOI invitation and any subsequent request for information shall be respondent’s account only.
Prof. D. Adewale Oke
Chief Medical Director
