The Presidency
Bureau of Public Procurement
Request for Proposal: Individual Consultants
International Expert to Coordinate the Monitoring and Evaluation Exercise for Federal Government Projects FY 2009 (A UNDP Supported Exercise)
Background
Despite its rich resource base, Nigeria is regrettably still challenged by poor economic growth. A public procurement processes have been identified as a major cause of this avoidable situation. It was why the Public Procurement Act, 2007, which gave birth to the Bureau of Public Procurement (BPP) came into being. The BPP came in as a regulatory authority responsible for the monitoring and the provision of oversight for public procurement. It was also to harmonize existing Government policies and practices by regulating, setting standards and developing the required legal frameworks and professional capacity for public procurement management in Nigeria.
And in line with the development priorities of the Federal Republic of Nigeria, the United Nations Development Assistance Framework (UNDAF II). 2009 2012 seeks to integrate procurement reform measures into key areas of public sector management at the federal level and in focus states. Accordingly, the Country Programme Action Plan between the Federal Republic of Nigeria and the United Nations Development Programme (UNDP) for the period 2009 2012 has a sub-component on public accountability as part of the larger governance programme to strengthen accountable governance in Nigeria. In this regard, the signed 2011 Annual Work Plan between BPP and UNDP includes an exercise to strengthen the monitoring and evaluation exercise for Federal Government projects executed within the 2009 fiscal year, while building and improving upon previously conducted monitoring and evaluation exercises and similar evaluations.
Objectives
The main objective of the assignment is to monitor and evaluate Federal Government projects nationwide executed in the 2009 to 2010 fiscal year in order to identify the challenges that prevent efficient project delivery, provide the framework for the establishment of an efficient procurement monitoring and information management system and evaluate and assess value for money and the impact of the project on their locality; and then submit their report and recommendations, In this regard, the monitoring and evaluation exercise would seek to:
a) Ensure the application of fair, competitive, transparent, value-for-money standards and practices for the procurement and disposal of public assets and services (PPA, 2007, Sections 4(c));
b) Supervise the implementation of established procurement policies (PPA, 2007, Sections 5(d));
c) Inspect or review procurement transaction conducted from 2009 to 2010 fiscal year to ensure compliance with the provisions of the Act (PPA, 2007, Sections 6(d(i)).
Scope of Services
The Coordinator of the monitoring and evaluation exercise will be responsible for but not limited to the following:-
(a) Draw up terms of references for and advise on the recruitment of the team of national monitoring and evaluation consultants for the exercise,
(b) Guide the overall monitoring and evaluation design, strategy and implementation of related activities and provide relevant information to stakeholders
(c) Develop the overall framework for project monitoring and evaluation, for example, annual project reviews, participatory impact assessments, process monitoring, operations monitoring and lessons-learned workshops.
(d) Propose a systematic procurement monitoring system for the Bureau.
(e) Review the existing monitoring and evaluation Template for obtaining data about projects.
(f) Develop project log frame matrix, particularly in the areas of the objective hierarchy, indicators and monitoring mechanisms.
(g) Help in the development of Project Baselines,
(h) Guide the process for identifying and designing the key indicators for each component, to record and report physical progress against the Project Baseline. Also steer the process for designing the format of such progress reports,
(i) Guide the process for identifying the key performance indicators and parameters for monitoring project performance and comparing it to targets. Design the format for such performance reports.
(j) Check that monitoring data are discussed in the appropriate forum in terms of implications for future action,
(k) Clarify the core information needs of the Bureau, the implementing Agencies and the funding Agencies.
(I) With Stakeholders, set out the framework and procedures for the evaluation of procurement delivery activities.
(m) Review the quality of existing social and economic data in project areas, the methods of collecting it and hence the degree to which it will provide good baseline statistics for impact evaluation,
(n) With the procuring entities, review their existing approaches and management information systems and agree on any required changes, support and resources
(o) Develop a plan for project-related capacity-building on procurement monitoring and for any computer based support that may be required by the Bureau.
(p) Close communication with those involved with monitoring and evaluation design and coordination of other Individual monitoring and evaluation Consultants.
Expected outputs by consultant
Prepare harmonized final report on the monitoring and evaluation findings, as required, working closely with the team of national monitoring and evaluation Consultants, the Bureau and development partners.
Duration of the Assignment
The duration of the assignment will span through the whole period of the engagement of the national M&E Officers and will be as follows:
| S/N | Activity | Period | Location |
| 1. | Kick-off to inception Reporting stage | 2 weeks | Nigeria |
| 2. | Interaction with national M&E | 15 weeks | Home Country |
| 3. | Review of Draft interim Reports | Home Country | |
| 4. | Review draft final reports and production of harmonized draft final report | 2 weeks | Nigeria |
| 5. | Stakeholders round-up session & presentation of final report and other post-monitoring activities as indicated in the terms of reference |
1 weeks |
Nigeria |
Qualification and Experience Required
(a) At least eight years of proven experience in monitoring and evaluation especially in development and Engineering fields with experience in the design of monitoring and evaluation systems
(b) The logical framework approach and other strategic planning approaches
(c) Experience in the following areas:
- Monitoring and evaluation methods and approaches (including quantitative, qualitative and participatory).
- Planning and implementation of monitoring and evaluation systems
- Training in monitoring and evaluation development implementation
- Facilitating learning-oriented analysis sessions of monitoring and evaluation data with multiple stakeholders
- Information analysis and Technical Report writing including ICT data analyses, processing and presentation
(d) Leadership qualities, pereonnel and team management awards and project
(e) Understanding of government business and processes, especially contract awards and project implementation
(f) Work experience in promoting public accountability and transparency in the public sector
(g) Previous working experience within the sub-region and knowledge of the Public Procurement Act, 2007 would be an added advantage,
(h) Excellent written and spoken English skills
Collection of Tender Documents
Interested Individual Consultants should download the Request for Proposals from the Bureau’s website at: www.bpp.gov.ng
Submission of Proposals
The technical and financial proposals must be prepared as separate documents. Three copies of technical and financial proposals must be SEPARATELY packaged in sealed envelopes, clearly marked as either “Financial or Technical proposal”, as appropriate and put together in a SINGLE (bigger) envelope which should be marked “PROPOSAL FOR INTERNATIONAL EXPERT TO COORDINATE THE MONITORING AND EVALUATION EXERCISE FOR FEDERAL FY 2009″and addressed to Programme Manager, BPP-UNDP Team, Bureau of Public Procurement (BPP), and delivered through a registered courier company within working hours on or before 1300Hours GMT on Tuesday 8th November, 2011.
Opening of Proposals
All proposals will be publicly opened immediately after the deadline in the Bureau’s Conference are invited to witness the opening of the bids members of the public are invited to witness the opening of the bids.
Please note that:
a) Only successful consultants will be given further consideration
b) Late Submission shall be rejected
c) This advertisement shall not be construed as a commitment consultant, nor shall it entitle any consultant submitting documents to claim any indemnity from the Bureau
d) The Bureau reserves the right to take final decision on any the documents received in your proposals.
All enquiries to: info@bpp.gov.ng , or call: +234(09)8746682-83, +234(09)8746683, +234(09)8746687, +234(09)8746689
Visit: www.bpp.gov.ng
Bureau of Public Procurement (BPP),
11, Suleiman Barau Crescent,
State House, Abuja.
