Power Holding Company of Nigeria Plc.
Abuja Electricity Distribution Company
No. 1 Ziguinchor Street, off IBB way, Wuse Zone 4,
P. M. B. 631, Garki – Abuja
Public notice
Invitation to tender
1.0. Introduction
The Federal Government of Nigeria in its bid to improve service delivery to electricity to Electricity customers nationwide has granted approval for the Procurement of energy meters under the MYTO Fund initiative. Consequently, Abuja Electricity Distribution Company hereby invites interested, competent and qualified manufacturers and companies with sufficient pedigree in this field to tender for the supply, installation and management of the following categories of energy meters:
| LOT No. | Description of Project | Tender Fee (=N=) |
| 1 | Supply and Installation of three Phase and Single Phase Prepaid meters including Vending stations in the FCT (Garki, Apo and Gwarimpa) | 200,000.00 |
| 2 | Supply and Installation of three Phase and Single Phase Prepaid meters including Vending stations in Lafia Business Unit. | 200,000.00 |
| 3 | Supply and Installation of three Phase and Single Phase Prepaid meters including Vending stations in Lokoja Business Unit. | 200,000.00 |
| 4 | Upgrading of existing server and management of customer database | 150, 000.00 |
3.0. Requirements
i. Evidence of company registration / certificate of incorporation
ii. Photocopies of Current Company Tax Clearance Certificate for the last (3) Three Years, 2008, 2009, 2010 and VAT Certificate (for Companies operating in Nigeria).
iii. Evidence of remitting Employee pension Contributions to the appropriate Pension Fund Administrator, (for Companies operating in
Nigeria).
iv. Evidence of Payment of Non-Refundable Tender Fee.
v. A sworn affidavit affirming that none of the Directors of the Company was ever convicted in a court of Law.
vi. A sworn affidavit affirming that none of the information provided is
false, faked or forged.
vii. Verifiable Evidence of similar jobs successfully executed, showing letters of award and related completion certificates.
viii. Evidence of financial capability to execute the proposed work/supply with certified bank statement to buttress claim.
ix. Company’s Audited Account for the last (3) three years (2008, 2009,
2010).
x. Companies or affiliates to handle installation works must submit evidence that at least one of Its Directors is registered with COREN.
xi. Evidence of International quality Certification of meters and other equipment proposed.
xii. Evidence of technical, operational and managerial capabilities (with
detailed profile of key management and technical staff) to be deployed
on this work.
xiii. Any other related document that will enhance verification of experience and competence.
Method of Application:
Soft Copies of Tender documents are available for collection upon payment of the appropriate Non-Refundable Tender Fee from the office of:
The Principal Manager (Procurement)
Abuja Electricity Distribution Company
No. 1 Ziguinchor Street, Off IBB way, Wuse Zone 4,
P. M. B. 631, Garki – Abuja
Note:
Bid documents will ONLY be sold to interested companies upon presentation of bank draft in the sum of the appropriate Non –Refundable Tender fee and submission of photocopies of both certificate of Incorporation and Tax clearance certificate for year 2008, 2009,2010 (for companies operating in Nigeria).
4.0 Submission of Documents
Interested Tenders should submit their bound documents arranged in the order stated in 6.0 below, in sealed envelopes marked “Tender for…………” indicating the LOT No. and description of the project on the left hand corner of the envelope Name, Telephone number and mailing address of shall be clearly stated on the reverse side of the envelope(s).
This shall be addressed to:
The Chief Executive Officer
Abuja Electricity Distribution Company
No. 1 Ziguinchor Street, Wuse Zone 4
Abuja.
5.0 Closing Date for Tender Submission
The Tender must be delivered by hand or mail but MUST reach the following address on or before 5.00PM on 4th October, 2011
The Chief Executive Officer
Abuja Electricity Distribution Company
No. 1 Ziguinchor Street, Wuse Zone 4
Abuja.
6.0 Tender Packaging
The Tender submissions shall be packaged as follows:
6.1 Technical bid: Two sets (Original and Copy) of the technical bid duly marked Original and Copy respectively shall be sealed in one envelope and addressed to:
The Chief Executive Officer
Abuja Electricity Distribution Company
No. 1 Ziguinchor Street, Wuse Zone 4
Abuja.
The top left hand corner of the envelope shall be marked “TECHNICAL BID” stating the Lot No. and Job description. The name, Telephone Number and address of the Tenderer shall be written on the reverse side of the envelope.
6.2 Financial bid: Two sets (Marked Original and Copy respectively) plus soft copy of the Financial bid shall be sealed in another envelope and addressed as in 6.1 above.
The top left hand corner of the envelope shall be marked “FINANCIAL BID
Stating the Lot No. and Job description. The name, Telephone Number and address of the Tenderer shall be written on the reverse side of the envelope.
6.3 The two sealed envelopes viz: TECHNICAL BID AND FINANCIAL BID shall be enclosed in a third envelope. This final envelope shall be addressed as in 6.1 above, stating the Lot No. and job description on the top left corner of the envelope while the reverse side shall bear the Name, Telephone number and mailing addressed of the Tenderer.
Please adhere strictly to the packaging instructions of the bid documents.
7.0 Tender Opening
Tender documents shall be opened on 5th October, 2011 at Arewa Suite, Central Business District Abuja.
Note:
1. Items I – VII under 3.0 are mandatory requirements for any submission to be considered as responsive
2. No bidder will be considered for more than Two (2) Lots at award.
3. Any submission that is not substantially responsive will not be disqualifed
4. Non compliance with the provision of the Procurement Act 2007 will result in automatic disqualification.
5. Any Tenderer that submits fake document shall be disqualified.
6. Only Technically qualified companies/manufactures shall have their Financial Bids Opened.
7. Notice of Financial Bid opening will be communicated to ONLY Companies/Contractors that emerge successful from the Technical bid evaluation.
This Advertisement shall not be construed as a commitment on the part of Abuja Electricity Distribution Company’s Management nor shall it entitle responding Tenderers to seek any indemnity from Abuja Electricity Distribution Company by virtue of such Tenderers having responded to this advertisement.
Further clarification can be obtained from:
Principal Manager (Procurement)
Abuja Electricity Distribution Company
Floor, No. 1 Ziguinchor Street, Wuse
Zone 4, Abuja. Phone: 0803 314 1459
E-mail: aedcprocom@yahoo.com
Signed
Management
Abuja Electricity Distribution Company
