Kebbi State of Nigeria
Ministry of Health Gwadangaji Secretariat Birnin Kebbi, Kebbi State
Request for Proposal for Supply of Drugs, Pharmaceutical Products and Other Medical Consumables
The purpose of this Request for proposal (RFP) is to solicit innovative and competitive proposals that will serve to establish a contract relationship between a Pharmaceutical Manufacturer/Distributor and the Pharmacy for the 200 beds Specialist Hospital, along Kalgo Road, Birnin Kebbi, to facilitate procurement, inventory control, affiliated pharmacies, outpatient pharmacies, investigational pharmacies, inpatient pharmacies, and any other pharmacies and medication areas to be managed by the 200 beds Specialist Hospital Pharmacy as may be added.
The respondents to this RFP will observe that the requested services substantially include those typical of the pharmaceutical wholesaler –hospital pharmacy customer relationship.
That being said, Kebbi State Government (KBSG) through the State Ministry of Health is seeking a strategic business partner. This collaboration effort will serve the unique pharmaceutical service requirements of the 200 beds Specialist Hospital, Kalgo Road, Birnin Kebbi patient population and staff. This partnership is expected to be viewed as a model in the Healthcare industry in achieving the highest standards for patient care, Safety, perpetual fulfillment of the obligations implicit in the current good manufacturing practices (CGMP).
Background
200 beds Specialist Hospital, Kalgo Road, Birnin Kebbi is a Newly built tertiary health care delivery facility constructed by the KBSG. The 200 beds Specialist Hospital, Kalgo Road, Birnin Kebbi was created to provide tertiary health care delivery services that includes programs in quality patient care, clinical and fundamental research training, and prevention as a means to meet this goal. In this vein, the Pharmacy at the Hospital will provide both clinical support and drug distribution functions to patients of the health care facility.
Objectives:
The specific objectives of this RFP are to:
- Define a unique collaborative partnership with a leading Pharmaceutical Manufacturer/Distributor that serves the strategic and tactical business requirements of the 200 beds Specialist Hospital
- Provide full support and integration with the Medication process Technology -Supply Chain initiative.
- Assure a Safe and Secure pharmaceutical supply chain that provides the ultimate in medication safety that prevents diversion while optimizing the effectiveness of the 200 beds Specialist Hospital, Kalgo Road, Birnin Kebbi patient care operations.
- Enable the sourcing of pharmaceutical products labeled with appropriate machine readable codes that represent, at least, the “Triad of Safety” (i.e., the NAFDAC drugs approval code): Expiration Date and Manufacturer’s Lot/Control Number) and which are compatible with the scanning technologies and systems under consideration by the new Hospital.
- Provide ordered medications in the exact quantities required by the respective pharmacy services areas in the Lowest Units of Measure (LUM).
- Optimize the control and management of the pharmaceutical inventory through leading edge processes and technologies.
- Facilitate the establishment and maintenance of perpetual inventory valuation in a manner that is compliant with the requirements of KBSG’s Generally Accepted Accounting Practices (GAAP).
- Provide business intelligence gathering, analytical and reporting functionalities to serve as the basis of short and long term planning, decision-making and implementation.
- Support the attainment of optimal inventory levels and medication product availability and appropriate packaging at and among the many pharmacy services areas at 200 beds Specialist Hospital, Kalgo Road, Birnin Kebbi.
- Provide processes, systems and technologies to eliminate the paper processes requisite to acquisition of the necessary merchandise, including ordering, receiving, billing and issuing pharmaceuticals from the many pharmacy locations at the new Hospital; and
- Standardize and minimize the turnaround time from order placement to receipt of pharmaceutical products.
Descriptions
General Description
Please respond to the RFP using the following guidelines, Deviation from the guidelines may result in being disqualified.
Please respond to the RFP using the 200 beds Specialist Hospital, Kalgo Road, Birnin Kebbi list of drugs, pharmaceutical supplies and other medical consumables obtainable from:
The Permanent Secretary
Ministry of Health
Gwadangaji Secretariat
Birnin Kebbi
Kebbi State.
Adherence to this list of drugs, pharmaceutical supplies and other medical consumables is required in order to be considered, including the current policy on Drugs Distribution Guidelines issues by the Federal Government. Using this list of drugs, pharmaceutical supplies and other medical consumables allows the KBSG to evaluable responses in a more equal and timely fashion. The Pharmaceutical Manufacturer/Distributors are requested to provide a point person available to answer any questions that KBSG may have while reviewing the responses. Please ensure that this person it’s knowledgeable about all aspects of Pharmaceutical Manufacturer/ Distributor’s organization and the RFP response.
Respondents may elect to present alternative options to one or more sections of this RFR Please provide such alternatives as an addendum to the primary response to the RFP When such alternatives are proposed, please summarize the expected differences in approach, results and impact of the financial aspects of the proposal.
All documents must be submitted to the permanent Secretary of the Ministry of Health on or before 11th June 2013 at 2.00pm.
If respondents have any questions, please contact:
The Permanent Secretary
Ministry of Health
Gwadangaji Secretariat
Birnin Kebbi
Kebbi State
The Permanent Secretary is the only individual authorized to answer any question regarding this RFP, Any other correspondence with any official of KBSG, Staff members of the State Ministry of Health or health care delivery institution or facility belonging to KBSG, except when so delegated, will be deemed reason for disqualification from the process.
Acceptance or Refection of Proposals
The RFP is not an offer to contract, Acceptance of a proposal neither commits KBSG to award a contract to any Supplier nor limits KBSG’s rights to (1) accept or reject any or all proposals in part or whole: (2) request clarification on any specific response, omission, or claim made in a response to the RFP: (3) to further evaluate one or more proposals via additional interviews/presentations, sites visits, reference checks, and other additional criteria: and (4) to further negotiate the terms submitted in a proposal, including price, prior to final award of an agreement in order to provide an optimum solution.
Supplier Response Guidelines
In replying to this RFP, Supplier shall make best effort to comply with the guidelines as follows:
- All statements made regarding the Pharmaceutical with the guidelines as follows: and capabilities shall be considered as contractual commitments in the event that the Pharmaceutical Manufacturer/Distributor’s proposal is selected.
- Supplier acknowledges that responses received after the proposal closing time and date indicated in the RFP will not be considered. No exceptions will be made for late or misdirected submittals. Suppliers are encouraged to ask any questions that they may have with regard to the correct submittal of their proposal.
- Supplier acknowledges and accepts that any costs incurred from the Supplier’s participation in this RFP shall be at the sole risk and responsibility of the Supplier.
Contract Terms and Conditions
The expected length of the agreement is (2) year with the option to renew for two (2) additional periods of (1) year each at 200 beds Specialist Hospital, Kalgo Road, Birnin Kebbi’s discretion. The anticipated effective date of the Contract is October 2, 2013 or earlier.
Pre-Proposal Conference/Meeting
The information provided herein is intended to assist Pharmaceutical Manufacturer/Distributors in the preparation of proposals necessary to properly respond to this RFP. The RFP is designed to provide interested Pharmaceutical Manufacturer/Distributors with sufficient basic information to submit proposals meeting minimum requirements, but is not intended to limit a proposal’s content or to exclude any relevant or essential data from there. It is recognized that the Distributor may need additional information to complete its response, which will be accommodated as 200 beds Specialist Hospital, Kalgo Road, Birnin Kebbi considers such requests both reasonable and applicable. Distributors are at liberty and are encouraged to expand upon the specifications to give additional evidence of their ability to provide the services requested in this RFP.
There will be a Pre-Proposal Conference /Meeting on 14th May 2013 at 9.00 am-1100am.
The location of the meeting is conference room of the Ministry of Health, Gwadangaji Secretariat, Birnin Kebbi, Kebbi State. Bidders will be allowed to ask questions about the RFP to gain clarification on any points that they do not understand.
Only two (2) people may attend from each company
A tour of the 200 beds Specialist Hospital, Kalgo Road, , Birnin Kebbi, and distribution areas will be held immediately following. Please respond to Permanent Secretary, Ministry of Health, Gwadangaji Secretariat, Birnin Kebbi, with the names of the employees representing your company that will be attending.
KBSG or the State Ministry of Health will not provide tours on any other date other than the 14th May 2013. Please make certain that you attend, as the physical layout of the 200 beds Specialist Hospital is important to the response of this RFP.
Linkage between RFP Response and Final Agreements
At the option of 200 beds Specialist Hospital, Kalgo Road, , Birnin Kebbi, all the provisions of this RFP shall be incorporated into any subsequent agreement between the parties. 200 beds Specialist Hospital, Kalgo Road, , Birnin Kebbi reserves the right to negotiate on all issues that it deems relevant. However, to the extent the parties do not agree in writing to change any provisions of this RFP, all the terms and conditions set forth herein shall be binding upon the Pharmaceutical Manufacturer /Distribution at all times regardless of whether 200 beds Specialist Hospital, Kalgo Road, , Birnin Kebbi has executed this RFP unless and until 200 beds Specialist Hospital, Kalgo Road, , Birnin Kebbi has rejected or revoked this RFP as described above.
All decisions by KBSG or the State Ministry of Health or the 200 beds Specialist Hospital, Kalgo Road, Birnin Kebbi will be based upon a combination of factors and issues it deems relevant.
Dr. M. S. Kaoje
Permanent Secretary
Ministry of Health
Gwadangaji Secretariat
Birnin Kebbi
Kebbi State.
