Power Holding Company of Nigeria
Ibadan Electricity Distribution Company
2011 SUPPLEMENTARY PROCUREMENT
Invitation to Tender
1.0 INTRODUCTION
The Management of PHCN Ibadan Electricity Distribution Company in its desire to further enhance electricity supply to its esteemed customers has approved the procurement of goods works and services for reinforcement and maintenance of electricity supply infrastructure within its network.
Consequently, the Company hereby invites tenders for the following lots which will be funded by Internally Generated Revenue and Multi Year Tariff Order (MYTO)
2.0 SCOPE OF WORKS LOT No
| Lot No | Description | Tender Fee N |
| 1 | General Rehabilitation of Injection Substations and PHCN office buildings. including security fencing in various locations within Ibadan Electricity Distribution Company | 25,000
|
| 2 | Supply of single phase and three phase prepayment meters | 25,000 |
| 3 | Installation of single phase and three phase prepayment meters | 25,000
|
| 4 | Procurement and Installation of Maximum Demand (MD)Meters | 25,000
|
| 5 | Procurement and Installation of Vending Station/server | 25,000 |
| 6 | Procurement and Installation of Communication Equipment in various Business Units | 25,000
|
3.0 Specifications
3.1 Meters
The meters MUST be compatible with the existing PHCN metering and billing system.
3.2 Vending Station/Server
- The Vending Station/Server is a computer system for sale of electricity units i.e. to recharge smart cards used by consumers for self-service of prepayment meters.
- The tenderer shall give 24 months guarantee in writing for the procurement and installation of the Vending Station/Server and MUST have capacity and necessary support for the repairs and maintenance of the system for the guarantee period.
3.3 Detailed Specifications for the equipment and materials will be made available to tenderers on presentation of bank draft issued in favour of “PHCN, Ibadan Electricity Distribution Company.
4.0 Requirements for Tender
i. National Requirements
- A copy of Certificate of Incorporation of the company in Nigeria.
- Evidence of payment into FGN Staff Pension Scheme.
- Evidence of payment into National Health Insurance Scheme (MHIS) for the company’s employees
ii. Technical Requirements
- Company Profile/Brochure including among others organizational structure, key professional staff; evidence of competence; company products, equipment and services should be submitted.
- Evidence of having successfully executed similar works and or supplies in the last five (5) years showing names of beneficiaries, locations and contract value e.g. copies of official Works Order, job completion certificate.
- Test certificate issued by well known International Standard Test Laboratory for Manufacturers of Meters.
iii. Financial Requirements
- Current Company Tax Clearance for the last three (3) years.
- Up-to-date VAT Payment Certificate and evidence of VAT remittances for each work or supply executed.
- Photocopy of official payment receipt offender Fee.
- Evidence of financial capability from a reputable Bank acceptable to the Company.
- Bank statement showing six (6) months transactions.
Any other information or document(s) that will place the company on a comparative advantage over others.
5.0 Mode of Payment of Tender Fee
i. Obtain bank draft issued in favour of “PHCN. Ibadan Electricity Distribution Company in the sum stated against your choice(s) of lot number(s).
ii. Exchange your bank draft(s) with official payment receipt at the Revenue Section of Finance and Accounts Department, PHCN, Ibadan Electricity Distribution Company, 5th Floor, Capital Building, 115 Ring-Road, Ibadan, Oyo State.
6.0 Submission of Documents
Interested Tenderers should submit their Technical and Financial bids in two (2) separate sealed envelopes indicating the Lot Number and marked ‘Tender for….(indicate as described against the Lot Number”. The Name, mailing address. Land Phone number and GSM number of the Tender company shall be clearly marked on the envelopes. The documents must be delivered by hand/registered courier to reach the following address:
Power Holding Company of Nigeria
Ibadan Electricity Distribution Company
Capital Building, 115, Ring-Road, P. M. B. 5388
Ibadan, Oyo State.
Notes:
i. PHCN, Ibadan Electricity Distribution Company will verify the genuiness of all documents submitted.
ii. The Tender Fee is non-refundable.
iii. Obtain separate bank draft for each lot.
iv. Each lot must be bided for separately.
v. No bidder will be considered for more than two (2) lots.
vi. The Technical bid (enveloped separately and well labeled as such) should contain requirements for tender as stated in 4.0 (i-iii) above. On no account should any tenderer include price quotations in the technical bid.
vii. The Financial bid (enveloped separately and well labeled as such) should contain ONLY the price quotation. All price quotations should be in Nigerian Naira.
viii. Two sets (Original and Copy) of each bid (Technical and Financial) plus soft copy are to be submitted.
ix. Each tender document should be duly signed by a Director of the company. documents will be treated as in valid.
x. Any tender that does not meet the above requirements will not be processed.
xi. All information and communications in respect of this lender shall be in English Language.
Submission of Tenders shall close on Monday 24th October, 2011 by 12.00noon.
The official opening of the tenders shall take place on Monday, 24th October, 2011 by 12.00 noon at:
PHCN Staff Development Centre,
Opposite Magara Police Post,
lyaganku Quarters, Off Ring-Road,
Ibadan.
This advertisement shall not be construed as a commitment on the part of the Management of PHCN, Ibadan Electricity Distribution Company nor shall it entitle responding Contractors/tenderers to seek any indemnity from PHCN, Ibadan Electricity Distribution Company by virtue of such contractors/tenderers having responded to this advertisement.
Signed
Management.
