FEDERAL CIVIL SERVICE COMMISSION, ABUJA
No 4 ABIDJAN STREET, WUSE ZONE 3, ABUJA.
INVITATION TO TENDER FOR THE EXECUTION OF PROJECTS IN THE 2010 ANNUAL BUDGET
The Federal Civil Service Commission intends to execute some projects contained in its 2010 Budget. Consequently, the Commission hereby invites reputable and registered contractors to tender for the projects as listed below:-
1. A. Renovation and Rehabilitation of Office Complex.
B. Procurement of Office Equipment and Furniture,
SCOPE OF WORK
(A) Renovation and Rehabilitation of Office Complex
The project will be implemented in three (3) Lots as follows:
Lot i – Painting works
Lot ii – Tiling of Offices
Lot iii – General renovation of the Creche and the Board Room kitchen
(B) Procurement of Office Equipment and Furniture
This will be implemented in three (3) Lots viz:-
Lot B I – Supply and Installation of photocopying machines
Lot BII – Supply of office equipment including Air Conditioner
Lot B III – Supply and installation of office furniture including Conference Chairs.
REQUIREMENTS FOR TENDERING FOR THE PROJECTS
All Tender Documents should be accompanied with the following:
(i) Company’s Certificate of Registration with the Corporate Affairs Commission;
(ii) Tax Clearance Certificate for the last three years and evidence of Tax Registration and Payment;
(iii) Banker’s Statement of Financial Capability;
(iv) Evidence of similar works successfully completed in the past;
(v) Evidence of Registration as a Contractor with Federal Ministry of Works (for Renovation of office complex);
(vi) Company official telephone numbers(s) and e-mail;
(vii) Interested companies are requested to submit also evidence of compliance with the provisions of section 16(6) (d) of the Public Procurement Act 2007(PPA 2007) and submit evidence of compliance with the provisions of the Pension Reform Act, 2004.
2. A.
Consultancy Services for Expansion of ICT Infrastructure for Archiving and Digitization of Personnel Records Service-Wide
B. Consultancy Services for Expansion of File Tracking Software
SCOPE OF WORK
(A) Consultancy Services for the expansion of ICT Infrastructure for Archiving and Digitization of Personnel Records Wide:
(i) Review the Commission’s archiving and digitization process and recommend best expansion/upgrading solutions;
(ii) Conduct overall Project Implementation Review and make recommendation for improvement and enhancement of project implementation;
(iii) Draw up long-term strategic plan to guide implementation of Archiving & Digitization in the Commission (Using Business and User Requirement Analysis Strategy);
(iv) Recommend additional hardware and software solution for enhancement and improvement of existing infrastructure;
(v) Propose the modalities for Architectural redesign of existing FCSC LAN tracing all network cable, extracting the unused cable, auditing the LAN equipments with a view of providing solution to meet FCSC’s long term LAN needs ;
(vi) Undertake a needs assessment and recommend necessary manpower development needs to enhance the sustainability of the project in the Commission and facilitate its implementation.
A. Consultancy Services for Expansion of File Tracking Software:
(i) Review existing filing system with particular emphasis on file movement and associated security implications;
(ii) Develop a strategic plan for sustainable file-tracking system;
(iii) Advise on the expansion of the existing file-tracking system, specify appropriate software and hardware integration and implementation requirement;
(iv) Provide end-to-end consultancy and project management methodology for successful delivery of project;
(v) Provide a Business Requirements Analysis Report that includes business needs analysis results and recommendation along with technical requirements and cost estimates.
(vi) Undertake a needs assessment and recommend necessary manpower development needs on the project for the Commission and facilitate its implementation.
Tendering Requirement
i. Company profile giving details of current activities and management structure including evidence of registration with Corporate Affairs Commission;
ii. Key staff of the consultant must be professionals with at least 5 years experience in implementation of electronic document management system (for Lot A) / RFID File Tracking System (for Lot B); and business process re-engineering and process documentation;
iii. Presence of certified professionals who have received professional training from qualified electronic document management vendor, partner or reseller (for Lot A) / qualified RFID File Tracking System management vendor, partner or reseller (for Lot B);
iv. A write-up on the understanding of the assignment;
v. Evidence of current tax clearance certificate for three (3) years; and of Tax Registration and Payment
vi Evidence of similar projects executed within the last five years including cost, project structure and other pertinent details;
vii Short CV’s (two page maximum) of the key personnel expected to be deployed in the assignment;
viii. Consulting experience in automated archiving /RFID systems;
ix. Consulting experience in these areas for public agencies will bean added
advantage;
x. Interested companies are requested to submit also evidence of compliance with the provisions of section 16(6) (d) of the Public Procurement Act 2007(PPA 2007) as it relates to the Pension Reform Act, 2004.
3. COLLECTION OF TENDER DOCUMENTS
Interested Contractors/Suppliers should collect bid documents containing detailed specifications for the jobs from the Procurement Unit of the Commission Room 303, third floor on the payment of a non-refundable fee of N20,000,00 only per Lot. In addition, interested contractors for projects that fall under the Renovation and Rehabilitation of the Office Complex are implored to undertake an inspection visit to the Office Complex at No. 4 Abidjan Street, Wuse Zone 3, Abuja before submission of bids.
4. SUBMISSION OF TENDERS AND CLOSING
Completed bid documents (Technical and Financial for Consultancy) should be submitted in separate envelopes, sealed and clearly marked, with the project and lot title boldly written at the right hand corner of the envelope on or before 31st May 2010 by 10.00 am. Late bids shall not be accepted please. All Tenders should be addressed to:
The Permanent Secretary,
Federal Civil Service Commission,
No. 4 Abidjan Street, Wuse, Zone 3,
Abuja.
Tenders should be dropped in the Tender Box in the Office of the Director, Planning, Research and Statistics, Room 345, Federal Civil Service Commission, Abuja. The bids received shall be opened publicly in the Conference Room of the Commission immediately after the closing of bids on 31st May, 2010. Representatives of all responding companies are requested to be present. Please note the Commission is not bound to award the contract to the lowest bidder.
Signed:
Permanent Secretary
Federal Civil Service Commission
