Power Holding Company of Nigeria
Yola Electricity Distribution Company
No. 2 Atiku Abubakar Road Jimeta-Yola, Adamawa State
Invitation to Tender for Year 2011
Multi-Year Tariff Order (MYTO) Projects
Introduction
In line with the Federal Government’s efforts and determination to improve metering of customers and optimize service delivery in the power sector, Management of Power Holding Company of Nigeria, Yola Electricity Distribution Company (YEDC) intends to procure meters (both Maximum Demand and Pre-payment) and Vending/Payment Systems and ancillaries, from year 2011 Multi Year Tariff Order (MYTO) fund.
Interested, competent and reliable companies are hereby invited to submit tender for desired LOT(S) listed below;
1.1 SCOPE OF WORKS
| Lot | Project Description |
| 1 | Supply and installation of prepayment meters compatible with Conlog’s Revenue Management Solution (ULTIMA):
a) 690No. single phase split 1 meter solution complete with boxes monitor and 1 pole internal, breaker. b) 238No. single phase split 2meter solution complete with boxes monitor and 1 pole internal breakers. c) 544No. single phase complete with boxes and 2-pole external breaker. d) 240 No. three phase pre-payment split meters complete with boxes monitors and 4-pole external breaker. e) 140No. three phase pre-payment meters with complete boxes and 4- pole external breaker for Jimeta, Yelwa, Jalingo and Biu Business Units. |
| 2 | Supply and installation of prepayment meters compatible with Conlog’s Revenue Management Solution (ULTIMA):
a) 750No. single phase split 1 meter solution complete with boxes monitor and Ipole internal breaker. b) 262No. single phase split 2meter solution complete with boxes monitor and Ipole internal breakers. c) 583No. single phase complete with boxes and 2-pole external breakers. d) 260No. three phase prepayment split meters complete with boxes e) 160N0. three phase prepayment meters with complete boxes and 4-pole external breaker for Bulumkutu, Damaturu, Yerwa and |
| 3 | Supply and installation of:
a) 56 No. Maximum Demand CT operated electronic energy meters with Cl. 0.5 with embedded RS232 comm. port DLMS/COSEM comm. Protocols compatible with MV90 AMR, machine, complete with CT, TTB and security fiber boxes.
(b) 37 No. whole current electronic Maximum-Demand meters in Jimeta, Yelwa and Mubi Business Units |
| 4 | Supply and installation of:
a) 56 No. Maximum Demand CT operated electronic energy meters with Cl. 0.5 with embedded RS232 comm. port DLMS/COSEM comm. Protocols compatible with MV90 AMR, machine, complete with CT, TTB and security fiber boxes.
(b) 37 No. whole current electronic Maximum-Demand meters in Bulumkutu, Yerwa and Bui Business Units |
| 5 | Supply and installation of:
a) 44 No, Maximum-Demand CT operated electronic energy meters with Cl. 0.5 with embedded RS232 comm. port DLMS/COSEM comm. protocols compatible with MV90 AMR machine, complete with CT, TTB and security fiber boxes.
(b) 30No. whole current electronic Maximum-Demand meters in Jalingo, Damaturu and Potiskum Business Units.
|
| 6 | Supply of 50No. Maximum-Demand meter fiber boxes, 150 No. CTs of various ratings, 50No. modems compactable with Maximum-Demand meters specification as above, 50No. power relays, 10 No. bags (1000/bag) lead-seal and 80 No. coils of Nigerian 16mm2 service wires, 5,000 No. Plastic seals. |
| 7 | Supply and installation of 1 No. set of state-of-the-art server with ancillaries and Management client, supply of 5 No, Tec Generating sets of 7kVA rating. |
1.2 Requirements for Tender
1.2.1 Technical Requirements
(i) Evidence of company registration/certificate of incorporation.
(ii) Evidence of remitting employee pension contributions to the appropriate Pension Fund Administration.
(iii) A sworn affidavit affirming that none of the Directors of the company was ever convicted in a court of law.
(iv) A sworn affidavit affirming that none of the information provided for this tender is false, faked or forged.
(v) Evidence of having successfully, executed similar works and supplies in the last five (5) years showing names of beneficiaries, locations and contact value. copies of Official Works Orders, local purchase orders and job completion certificate(s).
(vi) Company profile/Brochure including among others organizational structure,
key professional staff, evidence of competence and ability to perform, manufacturing capacity (for manufacturers only).
(vii) Test certificate issued by well known international standard test laboratory for manufacturers of meters.
(viii) Shipping documents of meters for previous supplies.
1.2.2 Financial Requirements
(ix) Photocopies of current company’s tax clearance certificate for last the three years
(x) Photocopies of Value Added Tax (VAT) registration certificate and evidence of VAT remittances.
(xi) Evidence of payment of non-refundable tender fee.
(xii) Evidence of financial capacity from a reputable bank.
(xiii) Bank statement showing six (6) months transactions.
(xiv) Any other information or documents that will give the company a more competitive edge over others.
1.4 Mode of Payment of Tender Fee
(i) Obtain bank draft of One hundred and fifty thousand Naira (Naira (N150,000:00) for either lot 1 or lot 2 and Fifty thousand Naira (N50,000:00) for other lots; issued in favour of: “PHCN Plc, Yola Electricity Distribution Company” Exchange your bank draft(s) with official payment receipt at Finance and Accounts Department, PH.CN Yola Electricity Distribution Company 1st Floor (Block A), No. 2 Atiku Abubakar Road, Jimeta-Yola.
1.5 Method of Application
Soft copies of tender documents are available for collection upon presentation of official payment receipt(s).
Submission of Bid Document
Interested bidders should submit their bound documents arranged in the order stated in
1.6 Submission of Bid Document
Interested bidders should submit their bound documents arranged in the order stated in 1.2 above, in a sealed envelope marked “TENDER FOR MYTO 2011…” Indicating the LOT No. and description of the project on top left-hand corner of the envelope. Name of the company, mailing address, email address and GSM number shall be clearly stated on the reverse side of the envelope(s). The documents must be delivered by hand to reach the address below:
The Chief Executive Officer,
PHCH Yola Electric1ty Distribution Company,
No. 2 Atiku Abubakar Road Jimeta-Yola,
Adamawa State, Nigeria.
1.7 Closing Date and Time for Tender Submission
The tender must be delivered to the aforementioned address on or before Monday 19th October, 201 1 by 12.00pm.
1.8 Tender Packaging
The tender submissions shall be packaged as follows;
1.8.1 Technical Bid
Two sets (original and copy) of the technical bid duly marked original and copy respectively shall be sealed in one envelop addressed to:
The Chief Executive Officer,
PHCH Yola Electric1ty Distribution Company,
No. 2 Atiku Abubakar Road Jimeta-Yola,
Adamawa State, Nigeria.
The top left hand corner of the envelop shall be marked “Technical Bid” stating the Lot No. and project description. The name, GSM numbers and address of the bidder shall be written on the reverse side of the envelope. This envelope should contain the requirements for tender as stated in (I-XIV).
1.8.2 Financial Bid
Two sets (marked original and copy respectively) plus soft copy of the financial bid shall be sealed in another envelope and addressed as in 1.8.1 above. This envelope should contain ONLY price quotations in Nigeria Naira.
The two sealed envelopes viz: Technical Bid and Financial Bid shall be enclosed in a third envelope. This financial envelope shall be addressed as in 1.8.1 above, stating the Lot No. and project description on the top left corner of the envelope while the reverse side shall bear the Name, GSM numbers and mailing address of the bidder.
1.9 Tender Opening
Tender documents shall be opened on Monday 19th September, 2011 by 2.00pm at PHCN Yola Electricity Distribution Company, No. 2 Atiku Abubakar Road, Jimeta-Yola Adamawa State, Nigeria.
NOTES
(i) Item I, II, III, IV, IX, X, XI and XII under 1,2 are mandatory requirements for any submission to be considered as responsive
(ii) Any submission that is not substantially responsive will not be processed
further.
(iii) Each Lot must be bid for separately.
(iv) The tender fee is non-refundable.
(v) Only technically qualified bidders shall have their financial bids opened.
(vi) All communications in respect of this tender shall be in English language, (vii) This advertisement shall not be construed as a commitment on the part of
YEDC management nor shall it entitle responding contractors to seek any indemnity from YEDC by virtue of such contractors having responded to this advertisement.
Further clarifications/enquiries can be obtained from;
Principal Manager (Procurement)
Yola Electricity Distribution Company
No. 2 Atiku Abubakar Road
Jimeta-Yola, Adamawa State
Gsm No: 08033000205
Signed:
Management
PHCN Yola Electricity Distribution Company
