Nigeria Deposit Insurance Corporation
Plot 447/448 Constitution Avenue, Central Business District, Abuja
E-mail: info@ndic.org.ng, Website: www.ndic.org.ng
Invitation to Tender for the Digitalization of the Corporation’s Document Centre
The Nigeria Deposit Insurance Corporation (NDIC) wishes to invite reputable companies with good track record of performance and experience to bid for the Digitalization (scanning) of Documents in its Document Management Centre to address weaknesses associated with managing physical records.
Scope of Work
The proposed digitalization of records into existing Electronic Document Management System at the Document Centre is to provide the Corporation with clean digitalized copies of document that would be easily accessed and retrieved by authorized user. The proposed digitalization Include:
- Configuring the Electronic Document Management system for file importation.
- The digitization of about 1,000,000 copies of paper documents.
- Generation of Optic Character Recognition for alt the scanned documents (1,000,000 copies)
- Importation of all the scanned documents into Electronic Document management System (EDMS)
- Generation of backup for all scanned copies.
- Provision of capacity building for the Corporation’s Staff (30 persons) and
- Provision of support services for six (6) months
The work is classified as follows:
LOT1- Digitalization of records at Abuja Centre,
LOT2- Digitalization of records at Lagos Centre
Tender Documents
Interested companies should obtain the tender document from the Administration Department, 2nd Floor, NDIC Headquarters, Plot 447/448 Constitution Avenue, Central Business District, Abuja upon payment of the tender fee of N10, 000.00 in Bank Draft made payable to the Nigeria Deposit Insurance Corporation, Abuja.
Conditions for Eligibility
All bids must be accompanied with the following:
- Evidence of Company Registration with Corporate Affairs Commission (CAC) in Nigeria.
- The current 3 years Tax Clearance Certificate of the Company (2010-2012).
- The Company’s audited accounts for the last three years (2010 -2012).
- Evidence of Financial capacity or bank support to undertake the project
- Evidence of having successfully carried out similar works.
- Company profile Indicating qualification and experience of key staff for the project
- Proof of Company’s understanding of the job.
- Evidence of compliance with ITF Acts; including proof of remittance.
- Valid Certificate of Compliance with Pension Act issued by Pencom.
- Implementation plan and work methodology.
- Sworn affidavit to indicate that the company is not in receivership and none of its Directors was ever convicted of fraudulent activity.
Submission of Tender Documents:
Five (5) bound copies each of the ‘Financial’ and ‘Technical’ tender documents must be submitted in separate sealed envelopes clearly marked “Technical Bid” and “Financial Bid “respectively, both put in a third (3rd) envelope sealed and marked on the right hand top corner “DIGITALIZATION OF NDIC DOCUMENT CENTRE” and addressed to:
Director, Administration Department
Nigeria Deposit Insurance Corporation (NDIC),
Plot 447/448 Constitution Avenue,
Central Business District,
Abuja, Nigeria,
The closing date for submission is Thursday, 1st August, 2013 by 12.00noon. The tender is to be dropped in the tender box on the Ground floor, reception area at the Head Office Building, Companies dropping tenders are expected to sign the tender register on the 2nd Floor, Administration Department, before dropping the tenders. Submission of tender by post or courier will not be acceptable, and any tender received at the designated location after the required time and date shall be considered late and non-responsive.
Opening of the Tenders:
Opening of tenders will be on Thursday 1st August 2013 by 2.00pm. Only the technical bids will be opened and all successful companies shall be informed in writing.
Additional Information
i) Failure to satisfactorily fulfill the conditions as requested above will result to invalidation of such tender
ii) NDIC shall reserve the right to verify the authenticity of claim(s) made by the tendering parties.
iii) NDIC shall reserve the right to reject any submission based on unverifiable information.
iv) All financial bids should be quoted in Naira (N) for all Nigerian companies, white foreign-based companies should avail themselves with the most current (prevailing) exchange rate.
Signed:
Management
