Federal Government of Nigeria
The Presidency
Office of the Senior Special Assistant to the President on the Millennum Development Goals
Invitation for Technical and Financial Tender for the Monitoring and Evaluation of 2010/2011 MDGs/DRG Projects and Programmes
Background
In 2006, Nigeria negotiated debt – relief from the Paris Club of Creditors Consequently, annual savings of approximately $ 750m were realized. The Office of the Senior Special Assistant to the President on the Millennium Development Goals (OSSAP – MDGs), with a mandate to coordinate and oversee the effective use of the debt – relief gains (DRG) is desirous of constituting a monitoring and evaluation (M and E) framework for all MDGs/DRG projects and programs funded by the provision of the 2011/2012 budget.
The OSSAP –MDGs therefore invites interested and reputable consultancy firms/ consortia and civil society organizations with requisite experience to express their interest in providing the services
3. Brief Description of Projects/Scope of Work
The framework is specifically targeted at providing an evaluation mechanism that is independent of the executing MDA, and State Governments using professional consultants/sector experts and Civil Society Organizations (CSO) to serve as. National Consultants. State Consultants, National Civil Society Organizations and State Civil Society Organizations, in providing the services in different part of the country.
The Consultants/Civil Society Organizations will be expected to conduct monitoring exercises by undertaking technical and financial reviews of the implementation of the project and programs, impact assessment as well as beneficiary and user surveys.
The Consultants must be highly professional multidisciplinary firms who possess the requisite technical managerial capacity to cover all MD’s MDAs.
The technical scope covers the following components
(a) Inputs – the volume of resources allocated to a project must be established
(b) Activities – the key components of the project must be identified and articulated
(c) Outputs – the tangible deliverables and results that have been achieved by a project must be quantified recorded and assessed for quality
(d) Immediate Outcomes – the intangible or qualitative changes in performance, capacity access coverage, affordability, or quality that have been brought about by the project must be assessed. This should cover both the target population and any unintended beneficiaries.
3. Bidding Document
A complete set of bidding document/Terms of Reference can be obtained upon submission of copy of receipt of payment of a non refundable tender fee of Ten Thousand Naira (N10,000.00) payable in Bank Draft in favour of the State House, Abuja From:
The Secretary Tenders Board, (PRS) Department, Conference Room Wing 6, Administration Block near Banquet Hall, State House, Abuja.
4. Requirements and Selection Criteria:
The Consultants i.e. National and State are expected to be integrated professional consortium or consulting firms with expertise in the following ares:
(a) Economics and public policy analysis
(b) Public Health sector management
(c) Accounting and public financial management
(d) Education development and capacity building
(e) Quantity surveying and
(f) Gender issues
(g) Statistics
(h) Database management
(i) Project management
(j) Communications and report writing
(k) Architecture
(l) Civil/Structural Engineering
(m) Electrical /Mechanical engineering
In addition Consultants are requested meet the following criteria
(a) Fully registered practicing professional firm/consortium in the field of Engineering, Architecture, Health, Water Education, Quantity Surveying, Gender and Youth Development. Consortia are required to provide evidence of an MOU registered with the Corporate Affairs Commission
(b) Commitment to work in collaboration with any CSOs that may be engaged through this process
(c) Minimum of 10 years of practice experience of principals of the firm. For National Consultants, experience in the Management of complex national programs, especially with M and E component
(d) Incorporation by the Corporate Affairs Commission
(e) Current Tax clearance certificate for the years 2008 – 2010
(f) Evidence of VAT registrations
(g) Company audited accounts for 3 years
(h) Evidence of financial capacity and clean bill of financial health from the Consultants bankers
(i) Competence in all current/relevant information technology software including the use of GIS equipment
(j) Verifiable contact address (not post office box) and the CV of the principal officers
(k) In the case of State Consultants, indicate 2 (two) States of choice
(l) In the case of consortium, the individual firms making up the consortium must fulfill the technical requirement in additional to submitting a memorandum of understanding (MOU).
5. Civil Society Organizations (i.e. National and State)
The Civil Society Organizations are expected to meet the following criteria
a. To be a development Non-Governmental Organization (NGO) or a network/coalition of NGOs, registered with the Corporation Affairs Commission
b. The National CSO must possess at least 8 years of relevant experience of monitoring and evaluation, impact assessment and user surveys in the thematic areas of the MDGs at the community level. For State State COSs, 5 years of relevant experience in leading complex national programs is required
c. Commitment to work in collaboration with any consultants that may be engaged through this process
d. To possess a clean bill of financial health from the organizations bankers
e. Competence in all current/relevant information technology software
f. In the case of State CSOs, indicate State of choice and provide evidence of having a fully operational office therein.
6. Submission of Technical and Financial Bids
(i) In view of the above, interested professional consultants and Civil Society Organizations are required to submit both technical and financial bids in two separate envelopes enclosed in one package
(ii) Only the successful consultancy firms and civil society organizations will be notified of the outcome of the exercise. The office is not bound to enter into further correspondence with any of the unsuccessful consultant firms/CSOs.
7. Method of Application:
Two (2) hard copies and one (1) soft copy (Flash Drive) of the pre-qualification documents should be submitted in sealed envelopes which shall bear the words Technical and Financial Documents for M and E stating whether (i) National Consultant, (ii) State Consultant, (iii) National CSO or (iv) State CSO. The envelopes should bears the names and phone numbers of the submitting entity. Improperly marked, or unmarked envelopes, will be automatically disqualified.
All documents shall be returned to the following address on or before 1st November 2011.
The Senior Special Assistant to the President on the MDGs,
Suite 201, 2nd Floor, Block A, Bullet House,
Federal Secretariat,
Shehu Shagari Way,
Central Business District, Abuja.
All applicants are to make only one submission. However firms or consortia making submissions in respect of the position of State Consultants or State CSOs are at liberty to indicate up to two States of interest and to list the States in order of preference.
This advertisement superceds the earlier advert of 8th August 2011 as this intends to cover both the M and E of 2010/2011 MDG-DRG projects and programmes. However, Consultants and CSOs who earlier paid a tender fees of N10,000 need not make further payment but should show evidence of payment in their new submission.
NOTE:
a. Only short-listed firms will be contacted
b. The OSSAP-MDGs is not obligated to undertake the work described in this advert.
c. The OSSAP-MDGs will not make any form of payment or refund whatsoever for expenses incurred in response to this invitation.
d. The assessment of the bids will be based on the documents submitted by the consultant firms/CSOs. In the event that any of the given information turns out to be false, the consultant firm/CSO shall be held responsible and would be deemed fraudulent and could lead to disqualification of such organizations.
L. O. Babalola
Director (MDGs)
For: The senior Special Assistant to the President on Millennium Development Goals
