Federal Capital Development Authority
Abuja, Nigeria
Invitation for Pre-Qualification/Tender for the Survey Layout of the Following Projects
The Federal Capital Development Authority (FCDA) through the Department of Public Building is desirous of Constructing a Concrete Fence to the Residence of the Honourable Minister FCT and the Rehabilitation and Upgrading of the Palaces of Four Chiefs at Abaji, Karshi, Bwari and Gwagwalada.
2. Description of Works
Lot 1: Construction of reinforced Concrete Perimeter Fence and Acccssories to the Residence of the Honourable Minister FCT
Lot II: Rehabilitation and Upgrading of Chief Palace at Abaji
Lot III: Rehabilitation and Upgrading of Chief Palace at Karshi
Lot IV: Rehabilitation and Upgrading of Chief Palace at Bwari
Lot V: Rehabilitation and Upgrading of Chief Palace at Gwagwalada
3. Scope of Works
3.1 The Scope of Works for Lot 1 is as follows:
The Reconstruction work comprises excavating for new line fence; casting reinforced concrete foundation and mounting precast concrete colums and panel walls complete with plastering and painting ; installation of high quality Gate and repair of the existing Gate House. The works also include the provision of electrified wire to the top of the fence wall.
3.2 The Scope of Works for Lot II- V are as follows:
The works are of simple nature and involve the renovation of some facilities which includes but not limited to painting, removal and replacement of dilapidated building fabrics. Additional facilities comprising the construction of new works with reinforced concrete and blocks bedded and jointed in cement mortar (1:6) on strip foundation and plastered both sides and painted in emulsion.
4. Preparation of Proposals
Tendering Companies are to collect tender documents from the Office of the Director Department of Procurement. FCDA Area 11 Garki Abuja upon the evidence of payment of non refundable fee of N 100,000.00 (One Hundred Thousand Naira only) for LOT I and N50.000.00 (Fifty Thousand Naira only) for each of LOTS II-V in favour of Federal Capital Development Authority for each Lot in Aso Savings and Loans PLC.
4.1 Interested Companies are invited to express their interest in not more than one lot by submitting the following documents:
(a) Evidence of incorporation of the Company with Corporate Affairs Commission (CAC) including Articles and Memorandum of Association of the company and up to date Annual returns with the CAC (forms C 02 & 07 to be included).
(b) The Company must show evidence of fulfilling its Tax obligations as follows:
(i) Tax Clearance Certificate for the last three (3) years supplied with the company’s Tax Identification Number (TIN)
(ii) Pension and Social Security Contributions
(iii) Evidence of registration with Pencom.
(iv) Evidence of remittance to pension fund Administrator
(c) A sworn Affidavit certifying as follows:
(i) The Company is not in receivership, insolvency or bankruptcy
(ii) The Company does not have any Directors who has been convicted by any court in Nigeria and any other country for criminal offence in relation to fraud or Financial impropriety,
(iii) That no present or former Director of the company is a shareholder or has any pecuniary interest on any of the relevant committees of the FCDA or BPP.
(iv) That all the documents submitted for the pro-qualification bid are not only genuine but correct
(d) A chart indicating the number of Nigerians that should be employed by the company at various levels for the execution of this project (to be confirmed with each variation).
(e) Audited Accounts of the Company for the last three (3) years Duly endorsed by a firm of Chartered Accountants
(f) List and verifiable documentary evidences of similar and other jobs successfully executed (or being executed) within the last three years including their letters of award, contract agreements and relevant completion certificates or certificates of valuation where the jobs are on going.
(g) Verifiable list of major construction equipment and facilities Including registration numbers, chassis numbers location (where They can be inspected) and remark on whether these are owned, hired or leased.
(h) List of key technical personnel stating their roles, designation, qualifications and years of experience with the guarantee that a minimum of three (3) relevant Registered Professionals shall be deployed to the project. Copies of endorsed educational and professional certificates of key stuff are to be attached.
(i) Company’s policy on Community Social responsibility with verifiable evidence.
(j) Letter authorizing FCDA and her representatives to cross-check The submitted company’s Bank account. Bank statement of the company’s Bank account.
(k) Bank statement of the company for the last one (1) year.
(l) Interested companies must show evidence of their ability to\Perform under restricted high security environment and the capability of providing temporary enclosure to the property during construction.
N.B Originals of documents (4.1(a) – (4.1(d) above must be produced for sighting during the opening session PLEASE NOTE THAT SUBMISSION OF FAKE DOCT MENTS ISA FRAUDULENT PRACT1CF WHICH IS PUNISHABLE UNDER THE RELEVANT LAWS. All companies will be assessed strictly on proofs of documents submitted to back up their claims.
4.2. Financial Proposals
The following documents shall be issued to interested Companies as the basis for the Financial Proposals.
(a) A set of drawings for the works giving the specifications required for the construction.
(b) A blank copy of the Bills of Quantities for the Works to be priced by the interested Company strictly in compliance to the Instruction therein In addition to the pricing of the Bills of Quantities a responsive Bid must be inclusive of the following:
(c) Completion Period for the Construction of the Works
(d) Validity Period of the Proposals from the date of submission,
(e) A Bid Security of 2% of the tender price from a reputable Bank.
(f) Two copies of the Receipt of payment of Tender Fees.
5. Submission of Documents
The completed Tender shall be submitted as follows:
A hard Copy and an Electronic copy (PDF format in CD) of the Technical Proposals shall be placed in a sealed envelope clearly marked “TECHNICAL PROPOSAL”. However. Two copies of the Financial Proposal shall be signed and sealed separately
and placed them in a bigger envelope clearly marked “FINANCIAL PROPOSAL” and with a warning ‘DO NOT OPEN AT THE SAME TIME WITH THE TECHNICAL PROPOSAL”.
Only companies whose technical proposals are adjudged successful shall have their financial proposals opened for assessment.
The envelopes containing the Technical and Financial Proposals shall be placed into an outer sealed envelope marked “PROPOSALS FOR THE (Specify the Lot number and Description) Please NOTE that any company showing interest in more than one lot shall be considered non-responsive
The Bid shall be returned to Capital Procurement Division of the Department of Procurement FCDA, Room 0.005 F.C.D.A. Secretariat, Area 11, Garki Abuja on or before. 11th June., 2012 by 12.00 noon. All bid documents will be opened on the same day and venue by 2.00 pm in the presence of all Bidders or their representatives.
Signed:
Director, Procurement
For: Executive Secretary
