Federal Capital Development Authority
Abuja, Nigeria
Invitation for Pre-Qualification/Tender for the Survey Layout of the Following Projects
The Federal Capital Development Authority (FCDA) through the Department of Survey and Mapping intends to procure the Survey of Layout Of 1300 Plots within Kagini District and Survey Layouts within the Area Councils and Satellite Towns within the year 2012 budget.
2. Description of Work:
Lot I: Survey of Layout of 1300 plots within Kagini District.
Lot II: Survey Layout of 1,187 plots within Orozo, AMAC, FCT
Lot III: Survey Layout of 1,386 plots within Bmuko Layout, Bwari ,FCT
Lot IV: Survey Layout of 718 plots within Tunga Maje Extension, gwalada, FCT.
Lot V: Survey Layout of 1232 plots within Kuchiyako IV Extention Layout, Kuje FCT.
3. Scope of Work
The scope of work includes:
1. Physical demarcation of the boundaries of the plots by the use of setting out data obtained from the Department of Survey & Mapping, FCDA.
2. Monumentation using pre-cast survey beacon measuring 18cm square and 90cm in length with 12mm twisted iron rod of 100cm in length placed at the center of the concrete beacon which marks the station. A pre-cast boundary beacon shall consist of cement, sand and rubbles properly mixed with water in the ratio of one part of cement to five pans of sand and rubbles. The beacon is capped using cement mortar and the identification numbers and marks stamped on it.
3. Determination of post beaconing coordinates of the corner points in UTM.
4. All survey should be properly connected to existing ground control network with linear accuracy not below 1:5000.
5. All computations are to be done using standard survey computation software and products submitted in hard and soft copies.
6. All plottings are to be done using AutoCAD computer software.
7. Final survey data is to be prepared for the layout and submitted in bounded booklets.
4. Preparation of Proposals
Interested Consultants are to collect tender documents from the Office of the Director, Department of Procurement. FCDA Area 1 1 Garki Abuja upon the evidence of payment of non refundable fee of N50,000.00 (Fifty Thousand Naira only) in favour of Federal Capital Development Authority for each Lot in Aso Savings and Loans Plc.
4.1 Technical Proposals.
All survey companies engaged to carry out any survey work in the Federal Capital Territory (FCT) must be fully registered withthe Surveyors Council of Nigeria.
Interested Companies are invited to express their interest in not more than one lot by submitting the following documents:
(a) Evidence of incorporation of the Company with Corporate Affairs Commission
(CAC) including Articles and Memorandum of Association of the company and up to date Annual returns w.th the C AC (forms C 02, &0/7 to be included).
(b) The company must show evidence of fulfilling its Tax obligations as follows:
(i) Tax Clearance Certificate for the last three (3) years supplied with the company’s Tax Identification Number (TIN)
(ii) Pension and Social Security Contributions
(iii) Evidence of registration with Pencom.
(iv) Evidence ofremittance to pension fund Administrator
/TEND
(c) A sworn affidavit certifying as follows:
(i) The Company is not in receivership, insolvency or bankruptcy
(ii) The Company does not have any Directors who has been convicted by any court in Nigeria and any other Country for criminal offence in relation to fraud or Financial impropriety.
(iii) That no present or former Director of the company is a shareholder or has any pecuniary interest on any of the relevant committees of the FCDA or BPP
(iv) That all the documents submitted for the pre-qualification bid are not only genuine but correct.
(d) List and verifiable documentary evidences of similar and other jobs successfully executed (or being executed )within the last three years including their letters of award, contract agreements and relevant completion certificates or certificates of valuation where the jobs are on going.
(e) Evidence of company’s enlistment with the Surveyors Council of Nigeria (SURCON).
(f) List of Principal Partners and evidence of their registration with the Surveyors Council of Nigeria (SURCON).
(g) A chart indicating the number of Nigerians that should be employed by the company at various levels for the execution of this project (to be confirmed with each variation).
(h) The company must sign all the pages of the Bill of quantities and Form of Tender.
(i) Audited Accounts of the Company for the last three (3) years duly endorsed by a firm of Chartered Accountants
(j) Company’s policy on Community Social responsibility with verifiable evidence.
(k) Letter authorizing FCDA and her representatives to cross-check
The Submitted company’s Bank account.
NB: Originals of documents (3.1) (3.7) above must be produced for sighting during the opening session. PLEASE NOTE THAT SUBMISSION OF FAKE DOCUMENTS IS A FRAUDULENT PRACTICE WHICH IS PUNISHABLE UNDER THE RELEVANT LAWS. All companies will be assessed strictly on proofs of documents submitted to back up their claims.
4.2 Financial Proposals
A Tender Brief document shall be issued to interested Land Surveying Consultants as the basis for the Financial Proposals. The Financial proposal shall include the following:
I. Completion Period for the Survey Works
ii. Validity Period of the Proposals from the date of submission.
III. Two copies of the Receipt of payment of Tender Fees.
5. Submission of Documents
The completed Tender shall be submitted as follows:
A hard Copy and an Electronic copy (PDF format in CD) of the Technical Proposals shall be placed in a sealed envelope clearly marked ‘TECHNICAL PROPOSAL”. However, Two copies of the Financial Proposal shall be signed and scaled separately and placed them in a bigger envelope clearly marked “FINANCIAL PROPOSAL” and with a warning ‘DO NOT OPEN AT THE SAME TIME WITH THE TECHNICAL PROPOSAL”.
Only companies whose technical proposals are adjudged successful shall have their financial proposals opened for assessment.
The envelopes containing the Technical and Financial Proposals shall be placed into an outer sealed envelope marked “PROPOSALS FOR SURVEY OF LAYOUT OF PLOTS (SPECIFY LOT NUMBER AND PROJECT DESCRIPTION).. ………..The Bid shall be returned to Capital Procurement Division of the Department of Procurement
FCDA, Room 0.005 F.C.D.A. Secretariat. Area 11, Garki Abuja on or before 11th June 2012 by 12.00 noon . All bid documents will be opened on the same day and venue by 2.00 pm in the presence of all Bidders or their representative
Signed:
Director. Procurement
For: Executive Secretary
I request to be sent surveying and mapping bid notice on my e-mail box any time such advert are available.
Thanks for this great work and services.