Federal Road Safety Corps
National Headquarters
Wuse Zone 7, Abuja
Invitation to Bid for the Installation of a Document Management System
The Federal Road Safety Corps desires to install a Document Management System as part of its broader initiative to provide world-class service and improve efficiency
The complete system shall be state-of-the-art, using high quality components and proven technology to achieve maximum reliability and availability. The system should have the capacity to automate the work flow and related business process in order to improve efficiency and reduce paper flow.
To accomplish this task, the FRSC invites reputable firms to submit bid documents for the project.
A. Installation of Document Management System (Scope of Work)
The selected firm will be required to
- Provide a web-based centrally managed Document Management System to archive and index processed documents. The proposed system should be able to:
- Capture and index various types of documents
- Process about 50,000 pages of every month
- Centrally manage document storage, security and user access options
- Provide secure access to documents from existing web browsers
- Manage document routing between staff by providing e-mail prompts, alerts and work queues
- Integrate with Windows XP and the existing FRSC infrastructure “including SAP, intranet, Application security and e-mail systems
- Develop all relevant work flow processes for effective controls
- Provide system audit trails and reports
- Provide tools to load Historical Documents
- Provide two (2) high volume production scanners that can handle a minimum of 50 pages per minute
- Prepare system documentation and control procedures
- Provide end-user training
- Provide all necessary licenses for using the associated software.
- The backend must be Oracle of MS SQL
- Integrate the new system to the Federal Road Safety Corps network with minimal or no disruption to business. All service disrupting activities shall be restricted to off-business hours
Minimum Specification of the Scanner:
- High-end colour capable production scanner (2nos)
- Availability of spares and accessories
- Must have reliable performance
2. Biding Requirements
Prospective contractors are to submit the following documents financial bids
A. Certificate of Registration with Corporate Affairs Commission
B. Tax Clearance Certificate for last three (3) years,
C. Evidence of VAT Registration/Remittance Certificate
D. Company’s profile which includes names, qualifications and experience of key personnel
E. Verifiable proof of company’s financial capacity to deliver (bank reference or Company’s audited accounts)
F. Evidence of experience in other similar jobs
3. Submission
Bids should be in sealed and appropriately marked envelopes stating the preferred lot(s) and dropped in Bid Box in the Corps Procurement Office. Head Quarters Annex, Wuse Abuja, on or before 4th October, 2010
4. Opening of Bids
Opening of bids shall take place at 2,00pm on the day of expiration of the deadline The venue will be the Conference Room, FRSC Head Quarters, Wuse Zone 7
Abuja.
5. Important Information
- Each lot should be packaged and submitted separately
- For ease of identification, the reverse side of envelopes should bear the Company’s name, address and phone number of company representative.
- Late submission of bids will not be entertained.
- Submissions of less than 1 original and 3 photocopy of bids would be rejected.
Signed: Management
Very valuable info in this website, but could you please include complete contact details (phone, fax, email, physical address) for the tenders?