The National Agency for the Control of Aids (NACA)
Expression of Interest for Distribution Agents
A. Preamble
The National Agency for the Control of AIDS (NACA), being the central coordinating mechanism in Nigeria for HIV/AJDS programs as well as the principal recipient for Global Fund, is seeking to strengthen and harmonize the various HIV/AIDS commodity supply chains for all program commodities in order to achieve a streamlined, one stop storage point and distribution system for all HIV/AIDS commodities and antiretroviral in the country.
The Agency intends to engage the services of Asset-based logistic providers to support the logistics functions with emphasis on distribution, warehousing, and inventory management as well as ensuring a cost effective and efficient logistics and distribution strategy/network without compromising the service level requirements to health facilities in Nigeria with time horizon of two (2) years in the first instance.
B. Assignments Description
Specifically, the objectives of the engagement are, among others:
a. Storage and Distribution – To provide a secured, appropriate and climate-controlled transitional warehousing for all products by offering inventory accuracy guarantees; 24-hour assistance and product insurance, if needed; and access for government or program officers to ensure proper goods/products management coupled with Inventory management; Stock rotation, Picking and packing, Order tracking, and Cross-docking;
b. Transportation and Delivery – To offer a physical delivery service of commodities basically movement from the central medical store to various facilities across the country according to the program/client requirements.
c. Product Security – To manage product for the entire transition time by being responsible for the safety and security of the goods up to the facility delivery point,
d. Information Services – To monitor stock movements, order status, and invoicing, possibly using bar coding and data management systems to provide real-time data on stock levels, product usage, and trend analysis to add significant visibility and value to logistic management.
C. Guiding Criteria for Selection
The selection of the Service Providers will be in accordance with the procedures set out in Guidelines published by the Donor and the Bureau of Public Procurement as well as International Best Practises
Eligibility Criteria & Expected Contents of Expression Of Interest
Prospective Applicants are requested to submit their Expressions of Interest that demonstrate capacity and capability to undertake this assignment detailing the following information as basis for short listing for further evaluation in a subsequent process in which technical and financial proposals will be requested and reviewed accordingly. The prospective bidder may be a single entity or consortium but not Individual consultants:
i. Evidence of registration with Corporate Affairs Commission by inclusion of Certificate of Incorporation and Article of Association;
ii. Evidence of registration as a corporate entity with relevant professional bodies;
iii. Evidence of Tax payment for the past 3 consecutive years and VAT registration & proof of past remittances;
iv. Evidence of compliance with the provision of the Pension Reform ACT 2004 as contained in Section 16 (6d) of the Public Procurement Act 2007.
v. For joint Ventures (JVs) include Memorandum of Understanding (indicating the responsibilities and duties of the individual firms constituting the JV);
vi. Evidence of recommendation from prospective Service Provider’s Bankers indicating the financial capacity and capability to undertake the Assignment, if awarded.
vii. The interested organizations must provide information indicating that they are qualified to perform the services in their selected region/zone along with a capability statement (not more than 3 pages) including organisation profile (i.e, existing distribution network in their chosen regions with its own team for transportation management, field activation and distribution management showing evidence of implementing large scale distribution activities, wide distribution network, capacity to undertake demand generation & logistics management); number of years of experience in distribution of consumer products; description of similar assignments executed during last 3 financial years for fast moving consumer goods and health sector goods; Average Annual turnover for the last 3 financial years (Audited Balance sheets with Profit/loss account must be submitted) and availability of key skills among staff.
viii. The EOIs shall be evaluated strictly based on the substantive information / credentials / documentary evidences submitted by organizations in support of the information requested above,
ix. Any previous successful collaboration in similar lines with development agencies or government will be an added advantage,
E. General Terms & Conditions
Expressions of Interest must be in English language only and submitted in the Tender Box provided in four (4) copies (one original & three copies) in a sealed envelope clearly marked “NACA –
Expressions of Interest for Distribution Agent”
with acknowledgement to NACA office at the address below. The Agency reserves the right to reject any or all of the Expressions of Interest.
Interested Service Providers may obtain further information at the same address from 9:00am to 4:30 pm local time Mondays to Fridays (except public holidays). EOI must be delivered to the same address on or before 12:00pm local time on Monday, 6th February, 2012. No EOI shall be received after the closing date and time. The EOI proposals shall be opened on the same day by 2:00pm at the Conference Room of NACA.
This assignment has been grouped into six (6) lots representing the geo-political zones of North Central, North East, North West, South East, South South and South West, No firm shall be allocated more than one (1) lot. The interested organizations must clearly indicate the region/zone for which they are submitting EOIs for consideration.
Please note that at this stage no technical and financial proposals are required. Based on the information submitted in response to this request for EOIs, NACA will prepare a shortlist of qualified organizations that would be later issued Request for Proposal (RFP) document.
F. Contact Information
Procurement Unit, 2nd Floor,
National Agency for the Control of AIDS (NACA),
Plot 823 Ralph Shodeinde Street,
Central Business District, Abuja, NIGERIA
Tel.: 4234 (9)461-3724-29; Fax: +234 (9) 461-3700
Email: info@naca.gov.ng
