Infrastructure Concession Regulatory Commission (ICRC)
The Public Private Partnership (PPP) Project
Establishment of Procurement Filing and Tracking System
Request for Expressions of Interest
The federal Government of Nigeria (FGN) has obtained a credit from the International Development Association (IDA) towards the course of Public Private Partnership (PPP) Project and intends to apply part of the proceeds of the credit for engagement of a reputable Consultant to Establish a Procurement Filing & Tracking System.
The objective of this assignment is to address the gaps and challenges that have undermined effective and efficient management of procurement records and to lay a suitable institutional framework that will support effective management of procurement records. The objective is also to facilitate standardization and consistency in the application of procedures and practices in the management of procurement records in line with current best practices as well as computerize the procurement filing and tracking system.
The achievement of the above objectives hinges on (i) Designing a procurement filing and tracking management system that will promote efficiency through improved access to information, (ii) Establishing procurement procedures and control systems, (iii) Establishing close collaboration among the procurement, stores and accounts, with respect to Inventor Management and Stores Records, (iv) Establish close coordination between the procurement and payment records in the project accounts section for efficiency in document location and retrieval (v) Establish Risk Management and Security of Records system
Scope of work:
The selected consultant will be required to develop a comprehensive Procurement Filing and Tracking System that will encompass, but will not be limited to the following:
- General Principles of Managing Procurement Records and Tracking including managing Procurement Records System
- Linkage of Inventory and Stores records to procurement records
- Linkage of Accounting and payment records to procurement records
- Risk Management and Security Systems for Procurement records and tracking
Computerization of procurement filing and tracking system – develop software for the computerization of the Procurement Filing and Tracking System.
This will include:
- Identification of hardware
- Develop and install software for the computerized Procurement Filing and Tracking System
- Software testing and implementation
- Develop users’ operational manual for the software
Develop Capacity Building program for the personnel of the procurement unit and other stakeholders on Procurement Filing and Tracking System and also for its computerization.
Develop an Archiving and Document Security Policy. The developed policy must cover, but not limited to the following areas:
- Principles of electronic records management and procedures for the management of procurement records.
- Linkage with other legislations and government policy document on management of public records;
- Rules and regulations governing the creation, maintenance, use and disposal of records.
- Procedure for preservation of procurement and security records;
The selected consultant shall develop a Service Level Agreement (SLA) for the maintenance of the system and for trouble shooting whenever there is a system glitch.
Submission of Expressions of Interest (EOIs)
Prospective consultants should submit an Expression of Interest detailing the following information a basis for pre-qualification:
- Profile of the firm/consortium including ownership structure including key permanent staff and role of each corporate entity with full contact details of lead firm
- Track records on procurement filing and tracking systems or business solutions in the Public or Private Sectors with at least 7-10 years experience;
- Proven experience in MIS and procurement management arrangements under World Bank Assisted projects.
- Evidence of good understanding of the World Bank procurement procedures and the Public Procurement Act
- 2007
- Evidence/list of verifiable business solutions reviews carried out in the past 5 years
- Relevant Procurement Filing & Tracking systems experience in World Bank financed Projects.
- Copies of unabridged financial reports for the last 3yrs
The Consultant(s) will be selected in accordance with the procedures set out in the World Bank “Guidelines: Selection and Employment of Consultants by World Bank Borrowers” dated January 1997 (Revised September 1997, January 1999, May 2002, May 2004, October 2006, May 2010 and January 2011)
Expressions of Interest shall be in English and must be submitted in three (3) copies in a sealed envelope clearly marked “Expressions of Interest for the Establishment of Procurement Filing and Tracking System”.
A CD-ROM version should also be included
The expressions of interests should be addressed and delivered not later than 5,00pm on March 30. 2012 at the address below:
Nelson T. Hundumofore
Project Procurement
Infrastructure Concession Regulatory Commission
Plot 1270 Ayangba Street, Area II,
Garki District Abuja
E-mail: nhundumofore@icrc.gov.ng
Interested applicants may obtain further information at the address above from 8.00 am to 5.00 pm, Monday / through Friday (except public holidays)
Only short-listed Consultants will foe contacted.
Expression of interest through email or fax will not be entertained
