Federal Capital Development Authority Abuja, Nigeria
Office of the Executive Secretary
Invitation for Pre-Qualification/Tender for the Following Projects
The Federal Capital Development Authority (FCDA) through the Department of Public Building is desirous of carrying out Renovation/Rehabilitation of FCTA/FCDA Secretariat at Area 11, Garki, Abuja.
2. Description of Works.
- Lot I: Renovation/Rehabilitation of FCTA/FCDA Block (Block B).
- Lot II: Renovation/Rehabilitation of FCTA/FCDA Block (Block C).
- Lot lll: Renovation/Rehabilitation of FCTA/FCDA Block (Block D).
3. Scope of Works
3.1 The Scope of Works is as follows:
The Buildings were constructed with slender prefabricated concrete structure covered with longspan aluminum roofing sheet on suspended concrete roof structure. The work therefore entails repair of leaking roof; refurbishing of office space and conveniences and provision of essential facilities like fire
fighting equipment, central telecommunication equipment and CCTY
4. Preparation of Proposals
Tendering Companies are to collect tender documents from the Office of the Director Department of Procurement, FCDA Area 11 Garki Abuja upon the evidence of payment of non – refundable fee of N100,000,00 (One Hundred Thousand Naira only) for each LOT in favour of Federal Capital Development Authority at Aso Savings and Loans PLC.
4.1 Technical Proposals
Interested Companies are invited to express their interest in not more than one lot by submitting the following documents:
(a) Evidence of incorporation of the Company with Corporate Affairs Commission (CAC) including Articles and Memorandum of Association of the company and up to date Annual returns with the CAC (forms C 02 & 07 to be included).
(b) The Company must show evidence of fulfilling its Tax obligations as follows:
(i) Tax Clearance Certificate for the last three (3) years supplied with the
company’s Tax Identification Number (TIN)
(ii) Pension and Social Security Contributions
(iii) Evidence of registration with Pencom.
(iv) Evidence of remittance to pension fund Administrator
(c) A sworn Affidavit certifying as follows:
(i) The Company is not in receivership, insolvency or bankruptcy
(ii) The Company does not have any Directors who has been convicted by any court in Nigeria and any other country for criminal offence in relation to fraud or Financial impropriety,
(iii) That no present or former Director of the company is a shareholder or has any pecuniary interest on any of the relevant committees of the FCDA or BPP.
(iv) That all the documents submitted for the pre-qualification bid are not only genuine but correct
(d) A chart indicating the number of Nigerians that are to be employed by the company at various levels for the execution of this project (to be confirmed with each valuation).
(e) Audited Accounts of the Company for the last three (3) years Duly endorsed by a firm of Chartered Accountants.
(f) List and verifiable documentary evidences of similar and other jobs, not less than N500:000,000.00 each successfully executed (or being executed) within the last three years including their letters of award, contract agreements and relevant completion certificates or certificates of valuation where the jobs are on -going.
(g) Verifiable list of major construction equipment and facilities Including registration numbers, chassis numbers, location (where They can be inspected) and remark on whether these are owned, hired or released.
(h) List of key technical personnel stating their roles, designation, qualifications and years of experience with the guarantee that a minimum of three (3) relevant Registered Professionals shall be deployed to the project. Copies of endorsed educational and professional certificates of key staff duly sealed, signed and currently dated are to be attached.
(i) Evidence of current employment of the professional staff with at least 3 years of post qualification experience and their last pay slips,
(j) Company’s policy on Community Social responsibility with verifiable evidence,
(k) Letter authorizing FCDA and her representatives as follows to cross-check the submitted company’s Bank account.
(l) Bank statement of the company for the last one (1) year.
NB: Originals of documents (4.1 (a)- (4.1 (d) above must be produced for sighting during the opening session. Please note that submission of fake documents is a fraudulent practice which is punishable under the relevant laws. All companies will be assessed strictly on proofs of documents submitted to back up their claims.
4.2 Financial Proposals
The following documents shall be issued to interested companies as the basis for the Financial Proposals
(a) A set of drawings for the works giving the specifications required for the construction.
(b) A blank copy of the Bills of Quantities for the works to be priced by the interested company strictly in compliance to the Instruction therein.
(c) A bid security of 2% of the tender price from a reputable Bank
(d) Two copies of the Receipt of payment of tender fees.
5. Submission of document
The completed Tender shall be submitted as follows. A hard Copy and an Electro copy (PDF format in CD) of the Technical Proposes shall be placed in a sealed envelope clearly marked “Technical Proposal”. However, Two copies of the Financial Proposal shall be signed and sealed separately and placed them in a bigger envelope clearly marked “Financial Proposal” and with a warning ‘DO NOT OPEN AT THE SAME TIME WITH THE TECHNICAL PROPOSAL”
Only companies whose technical proposals are adjudged successful shall have their financial proposals opened for assessment.
The envelopes containing the Technical and Financial Proposals shall be placed into an outer sealed envelope marked “PROPOSALS FOR THE (Specify the Lot number and Description).
The Bid shall be returned to Capital Procurement Division of the Department of Procurement FCDA, Room 0.005 F.C.D.A. Secretariat, Area 11, Garki Abuja on or before 25th June, 2012 by 12.00 noon . All l bid documents will be opened on the same day and venue by 2.00 pm in the presence of all Bidders or their representatives.
Further Notes:
1 . Only Companies with a minimum of Five Hundred Million Naira (N500 Million) annual turnover need Nigerians apply.
2. Only pre-qualified firms will have their tender bids opened. Others may know their performance by a formal request to the Accounting Officer of FCDA,
3. The Authority shall carry out Due Diligence on the Companies to verify claims included in their submissions.
4. Interested members of the Public especially Civil Rights organisations could attend at their own cost and will be required to introduce themselves to the Chairman of the Opening Session.
Director, Procurement
For: Executive Secretary
