Federal Ministry of Science and Technology
Federal Secretariat, Phase II Abuja
General Procurement Notice for the Execution of 2012 Capital and Recurrent Projects
Introduction
The Federal Ministry of Science and Technology intends to undertake the procurement of various Goods, Works and Consultancy Services under the 2012 Recurrent and Capital Budget.
In compliance with the Public Procurement Act 2007, the Ministry •therefore invites interested and reputable contractors and consultants with relevant experience and good track record to submit documents necessary for consideration for the execution of these projects.
Description of Work
Lot 1: digitalization of personnel files of members of staff in the ministry and its Agencies
Lot 2: FMST Data Centre Backup and Recovery solution
Lot 3: Development of Data Bank of Science, Technology and Innovation (ST&I) outputs of Tertiary Institutions/MDAs
Lot 4: Consultancy Services for 2012 IT Projects and skill Gap Bridging
Lot 5: Purchase of Computer Consumables and accessories
Lot 6: Annual Maintenance of computer system in the ministry
Lot 7: Digital Library services (to link up at least 300 Desktop of
FMST staff and other library potential user
Lot 8: Acquisition and simulation of S&T artifacts
Lot 9: Training of Curators
Requirement
Prospective bidders are required to submit the following documents:
i. Certificate of Incorporation/Registration with corporate Affairs Commission (CAC);
ii. Evidence of Certification/Exemption from PENCOM in accordance with the Pension Reform Act, 2004 including evidence of remittance of Employees Pension Contribution/Deductions;
iii. Evidence of Tax Clearance Certificate for the last three years (2009,2010 A 2011 corresponding to declared turnover; iv. Company Audited Accounts for the last three years ( 2009, 2010 and 2011) showing annual turnover;
iv. Evidence of VAT Registration with TIN No. and past remittance for the last 3 years;
vi. Verifiable list of similar jobs successfully executed in the last three years including letters of award of contracts, projects cost, job completion certificates and payments (please provide contract address of the clients);
vii. Evidence of Financial Capability to execute the projects (Bank Guarantees from reputable banks will form part of the evaluation criteria);
viii. Company profile and Technical qualification of key personnel with evidence of experiences on similar jobs; and
ix A sworn Affidavit that none of the Directors has been convicted in any court of law of any criminal offence.
Collection of Tender Documents
interested companies/firms should collect bid documents containing detailed specification for the jobs from the Procurement Division of the Ministry at Phase II, Block ‘D’ Room 609, 6th Floor, Federal Secretariat Complex, Abuja on payment of N20,000.00 non-refundable tender fee for each lot into Bank name: Fin Bank, Account No. 3000897972, Account Name: Federal Ministry of Science and Technology
Submission of Tenders and Closing Date
One copy of Technical and Financial proposal must each be sealed in separate envelopes and clearly marked “Technical or Financial proposal with appropriate Lot number and put together in a bigger SINGLE envelope for each LOT and marked with project title boldly written at the right hand corner of the envelope and addressed to:
The Secretary,
Ministerial Tenders Board
Federal Ministry of Science and Technology,
Phase H, Block ‘D’
Room 609, 6th Floor
Federal Secretariat Complex
Abuja.
The sealed envelope should be deposited in the Tender Box in the office of the Deputy Director (Procurement) in Room 609,6th Floor, Phase H, Block ‘D1 Federal Secretariat, Abuja not later than 12.00 noon, 14th May, 2012. Late submission of bids shall not be accepted, please.
Opening
Opening of the received tenders will commence at 1.00 pm same day at the Federal Secretariat Phase II Block D Conference Room on 1st floor. All bidders and/or their Representatives, Relevant Professional Bodies and NSOs are invited to witness the Public Opening exercise accordingly.
Please Note That:
i. All CAC, VAT, PENCOM and TAX clearance Certificate may be referred to the security Agencies, Corporate Affairs Commission, Federal Inland Revenue Service (FIRS), National Pensibn Commission and other relevant bodies for verification
ii. The Federal Ministry of Science and Technology reserves the right to reject any or all the submissions that do not meet up with the requirements as specified.
iii. The Evaluation of the received documents shall be strictly based on the requirements as specified above; and
iv. Only companies that have been successfully screened and found competent will have their financial tenders considered.
Signed
Permanent Secretary
Federal Ministry of Science and Technology
Abuja.
