Independent National Electoral Commission (INEC)
Plot 436 Zambezi Crescent, Maitama District, Abuja
Request for Proposal to Conduct Recruitment Exercise
1.0 Preamble
In furtherance of its objectives of undertaking a comprehensive organizational structural review and improvements in its operational capacity, as well as ensuring compliance with the provisions of 2007 Public Procurement Act, the Independent National Electoral Commission (INEC) seeks to appoint reputable firms of Management Consultants to carry out General Staff Recruitment Exercise nationwide as follows:
i. LOT 1 (North central Zone)
ii. LOT 2 (North East Zone)
iii. LOT 3 (North West Zone)
iv. LOT 4 (South East Zone)
v. LOT 5 (South South Zone)
vi. LOT 6 (South West Zone)
2.0 Terms of Reference/ Scope of Work
2.1 The management Consultants that will be appointed would be expected to:
i) Provide website for the receipt of online applications from prospective candidates.
ii) Compile, screen and shortlist applicants for the recruitment exercise.
iii) Conduct aptitude test for the shortlisted candidates in the respective geopolitical zone of each successful firm of Management Consultants.
iv) Conduct oral interview for the selected candidates from the result of the aptitude test.
v) Submit final results of the recruitment exercise to the Commission.
3.0 General Technical Requirements:
Interested firms of management Consultants are required to submit the following Documents:
3.1 Technical Proposals (Pre-Qualification)
i) Work Plan, technical Approach and methodology for the proposed Consultancy services indicating amongst others, the method of and criteria for short-listing and selection of candidates for recruitment.
ii) Detailed profile of the Consulting Firm indicating the following:
a) Evidence of registration with the Corporate Affairs Commission (CAC).
b) Last three (3)years Audited accounts of the firm of Consultants (2008, 2009 and 2010)
c) Last three (3) years Tax Clearance certificates (2008, 2009 and 2010).
d) Evidence of Financial Capability and banking Support.
e) Curriculum vitae of key personnel, indicating ICT competence) and their relevant experience.
f) Evidence of similar projects executed in the past and knowledge of the industry.
g) Evidence of VAT Registration and past remittances.
h) Evidence of registration with PENCOM, NHIS, etc and remittance of the required contributions on behalf of the employees.
i) Telephone (GSM) number(s) of the principal partners of the Consultancy Firm.
3.2 Financial Proposal
The Financial proposal should include the following:
i) Cost estimates of the consultancy service, including management fees and expenses.
ii) Validity period of completion of the project
iii) Suggested mode of payment for the services if successful.
4.0 General Information
i) The closing date for the submission of both technical and financial proposals (bids) shall be on Friday, 7th October, 2011 by 4.00p.m
ii) The technical pre-qualification document submitted on or before the closing date and time shall be opened at the Commission’s Headquarters’ premises on Monday, 10th October, 2011 by 11.00a.m
iii) Only firms that are successful from the technical pre-qualification exercise will be contacted and invited for the opening of the financial bids.
iv) For further enquiries, please contact Director, Human Resources Management Department (HRM), INEC Headquarters, Maitama District, Abuja.
5.0 Submission of Pre-Qualification Documents
All submissions for the Technical and Financial proposals must be delivered in the five (5) bound copies each technical, and financial respectively, in sealed envelope marked “Pre-Qualification Documents for the Conduct of Recruitment Exercise” (indicating the title at the right hand corner of the envelope) and addressed to the Secretary, Independent National Electoral Commission (INEC), Plot 436, Zambezi Crescent, Maitama, Abuja.
U.F. Usman
Acting Secretary of the Commission
