Ministry of Foreign Affairs
Invitation for Technical and Financial Tender for the Provision of Facility Management Services to the New Headquarters Building of the Ministry
The Ministry of Foreign Affairs has relocated to its new Headquarters Building located behind Eagle Square, Central Business District Abuja. In a bid to ensure proper maintenance of the building, the Ministry wishes to engage the services of professional and experienced companies who specialized in facility management to render services to the Ministry.
The Ministry therefore invites contractors to submit Technical and Financial Bids for the provision of the following services:
LOT I: Facility Management: Daily cleaning, regular fumigation, waste disposal and horticultural services;
LOT II: Insurance Services: –
LOT II A: Insurance broker for the building;
LOT II B: Insurance cover for the building;
LOT III Engineering Services: Electrical, Mechanical and Water Management;
LOT IV: Security Services: Provision of professional security outfit including personnel and maintenance of both internal and external security of the building;
LOT V: Catering Services: Provision of catering services to the Ministry during seminars, conferences and meetings and the management of the Ministry’s canteen. Interested and eligible bidders may obtain detailed description of the services to be provided at the address below during working hours from 8:00 am to 4:00 pm Monday to Friday.
Qualification Requirements
Interested eligible bidders MUST provide detailed information showing their capabilities and qualifications in providing the required services, such as the company’s brochure, experience and previous similar jobs undertaken. These include;
(i) List of similar jobs carried out in the last 5 years, the value of the job done in the past 2 years, letters of award and certificate (s) of satisfactory job completion;
(ii) Financial capability; Bank reference from a reputable bank;
(iii) Evidence of Tax payment i.e. Company’s Tax Clearance Certificate for the past three (3) years;
(iv) Evidence of Company’s registration with CAC; (v) Documentary evidence of knowledge of the services to be provided;
(vi) Presentation of methodology and work plan to achieve the services to be rendered;
(vii) List of equipments and tools available to carry out the services and their location; stating whether they are hired, leased or owned including relevant evidence.
(viii) Evidence of payment of N50,000.00 non-refundable fees for any tender document(s) to be made to the cashier MFA and original receipt obtained for presentation before collection of bid document (s) from the office of the Deputy Director/ Head (Procurement) 4th Floor West Wing RoomW421.
Note:
(i) Only pre-qualified contractors would be contacted.
(ii) Late submission of bid documents would be rejected.
(iii) This publication should not be construed as an obligation on the part of the Ministry to award contract.
(iv) The Ministry will not be responsible for any cost or expenses incurred by any company in connection with the tender.
Submission of Bid Documents:
Two (2) copies of Technical and Financial Bid documents must be packaged in two (2) separate envelopes clearly marked “Technical Bid” and “Financial Bid” both sealed in separate envelopes with the project name/ Lot on the top left corner of the envelope and addressed as below. The bids must be dropped in the Technical and Financial Tender Tamper Proof Boxes at the Main Reception (Ground Floor) at the address stated below not later than 11:00 am on Thursday 1ST September 2011.
Opening of Bids:
All tenders would be opened immediately after the deadline at the Ministry’s Auditorium (Rotunda) Second Floor, Central Wing on Thursday 1st September 2011 at 2: 00 pm. All contractors or their representatives are invited to be present during the opening exercise.
Attention: Deputy Director/ Head,
Procurement Division,
Ministry of Foreign Affairs,
Tafawa Balewa House,
Central Business District,
Abuja
For information and enquiries;
Call: 08165499323, 07083381193,
080306397904, 08024330847
Signed Management
