Execution of Projects at Office of the Head of the Civil Service of the Federation

Office of the Head of the Civil Service of the Federation

The Presidency Federal Secretariat Complex, Phase II, Abuja.

Invitation for Technical & Financial Bids for the Replacement/Upgrading of Inter­com Equipment and Interconnectivity of the Five (5) Blocks,

(A, B, C, D & E) At the Federal Secretariat Complex, Phase II, Abuja

The Office of the Head of the Civil Service of the Federation wishes to invite bids from interested companies for the replacement/upgrading of the Intercom equipment and interconnectivity of the 5 blocks of the Federal Secretariat Complex, Phase II, Abuja.

Project Location:

Federal Secretariat Complex, Phase II, Abuja

Project Distribution / Scope:

The Job involves replacement of equipment:

1. 1 set of Hipath 3800 exchange for Block A1 HOSF Complex.
2. 1 set of spare parts for the Hipath 3800 exchanges for Block A1, A2&C.
3. 1 set of Hipath 3800 exchange for Block A2 HOSF Complex.
4. 1 set of Hipath 3800 exchange for Block C HOSF Complex.
5. 1 lot linking of the New Federal Secretariat complex PABX to HOSF A1 PABX.

Prequalification Documents:

Interested and competent companies are expected to possess the following documents:

1. Certificate of Incorporation or Business Name.
2. Evidence of Tax Clearance Certificate for the last three (years) 2007, 2008 and 2009.
3. VAT Registration/VAT Payment/Exemption Certificate.
4. Audited Account for the last (3) years i.e. 2007, 2008 & 2009.
5. Evidence of fulfillment of Pension contributions.
6. Evidence of requisite Professional/qualification and Technicians to perform the job.
7. Evidence of experience of similar jobs and knowledge of the industry.
8. Evidence of financial capability vides Bank Statement.
9. The bid must be accompanied by “a Bid Security” of not more than 2% of the bid price by way of Bank Guarantee/Insurance Bond issued by a reputable Bank/Insurance Company.

Bidding Documents:

The bidding documents shall be issued to prospective bidders upon presentation of receipt for payment of N20, 000.00 (Twenty thousand Naira) only non-refundable fee payable to the Central Pay Office, Office of Head of Civil service of the Federation, 5^th floor, Block ‘A’ Federal Secretariat, Phase II, Abuja.

Submission of Bidding Documents:

The bidder shall enclose the documents requested for in one (1) sealed envelope duly marked “Technical Bid for up-Grading of Intercom Facilities” while the completed financial bid with photocopy of payment receipt shall be enclosed in a 2^nd sealed envelope duly marked “Financial Bid for up-Grading of Intercom Facilities”.

The two (2) envelopes containing the Technical and Financial bids respectively shall then be enclosed and sealed in a 3^rd single outer envelope bearing “Up-Grading of Intercom Facilities” and delivered to the address below on or before 12:00 noon, Tuesday October 29^th 2010.

Bid opening shall commence immediately after the closing time at the Atiku Hall Block ‘A’1^st floor, Federal Secretariat Phase II, Abuja. Later submissions will be rejected. Bidders are hereby notified that only the financial bids of those whose technical bids meet the minimum qualifying score shall be opened. The others will be returned unsuccessful bidders.

All clarification shall be addressed to:-

The Deputy Director (Procurement)

Block A, 1^st floor, Room 112

Federal Secretariat Complex, Phase II, Abuja.

Signed:

Permanent Secretary (Common Services Office)

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