Office of the Head of the Civil Service of the Federation the Presidency, Federal Secretariat,
Abuja
Invitation to Tender for the Development of a Sustainable Performance Management System (PMS)
For The Federal Civil Service
Introduction
In line with the Federal Government Commitment to transform the Federal
Civil Service into first class machinery for the implementation of Government policies and programs and also strengthen the administrative and technical base of the service, a major capacity drive has been initiated. This involves the development of a sustainable Performance Management System (PMS) for effective delivery of work in the public service. The implementation of an
effective and credible PMS is critical to the achievement of the objectives and
goals of the Civil Service and to serve as a tool for the institutionalization of a
result-based system, structure and culture to drive the national development
programme, including the MDGs and Vision 20:2020. The project is planned to cover the entire Federal Civil Service and will commence in the current 2010
financial year.
Objectives
- To serve as a vehicle for the actualization of national goals, such as MDGs, Vision 20, 2020.
- To align and integrate the objectives and the key Performance Indicators (KPI/s) of all MDAs within the Civil Service. In this way the entire system works together in synergy to achieve performance-oriented outcomes for effective service delivery.
- To facilitate a Continuous performance improvement culturu, with effective systems and structure.
- To achieve quality and efficiency, i.e. to meet stakeholders expectations and also ensure value for money.
- To review program work schedule in line with the vision and mandate of MDAs
- To ensure clarity regarding work expectations and performance standards, reducing staff anxiety/stress, resource wastage and conflict.
- To continually enhance staff competence through the identification of knowledge and skill gaps for the achievement of high productivity.
- To facilitate a performance-based system able to measure staff performance and achievement for adequate Reward and Recognition.
Scope of Work
In this connection, interested companies with the requisite expertise and proven experience in Development of Sustainable Performance Management System within a corporate organization are invited to submit Tender Documents for the execution of the Federal Civil Service Performance Management System project as follows:
LOT A
- Review current performance assessment in the Civil Service.
- Design a PMS in the light of Global best practice.
- Develop and Implement a Risk Management register for PMS.
LOT B
- Develop; design a Performance Measurement Criteria Tools
- Provide support to key offices for effectively institutionalization.
LOT C
- Develop Stakeholders buy-in modalities
- Develop and Implement PMS Training Programmes
Preparation of Proposals
Tendering firms are to collect tender documents from the Procurement Department, Office of the Head of the Civil Service of the Federation, Block A,
First Floor, Room 112, Federal Secretariat Complex, Phase II, Abuja or from the website of the Office of the Head of the Civil Service of the Federation:
Each bid shall be completed in two (2) packages: Technical and Financial Proposals. However, only firms with Technical Proposals which are adjudged successful shall have their Financial Proposal opened and assessed. Success in the exercise shall be based on the aggregate scores recorded in the Technical and Financial Proposals.
Technical Proposal
The following pre-qualification documents shall be submitted by the prospective bidders:
- Evidence of Company Registration
- Tax Clearance Certificate for the past three (3) years
- Company Audited Financial Statements for the last three (3) years
- Company Profile showing experience, track records and achievements
- Detailed proposal demonstrated experience in Performance Management System
- Evidence Of having successful carried out similar works in the last five (5) year</li%3
